BECOMING A VENDOR

Becoming a Branded Vendor

Becoming a Private Brand Vendor

Becoming a Branded Vendor

Step I: Connecting with the TRU/BRU Merchandising team.

If you have established a business relationship with the “R” Us Merchandising team and they have confirmed that they would like to move forward with your product, you should request the Vendor Management Request Form from the Vendor On-Boarding Team at and partner with the Buyer to ensure that the form is completed accurately and in its entirety. Please note that all documents must have the SAME legal entity name and address on ALL documents in order to avoid delaying the process.

If you have not established a relationship with the “R” Us Merchandising team, contact

and include the vendor name, contact, and type of product you would like to introduce to “R” Us. Please be sure to include pictures, a PowerPoint presentation, or any other visual documentation that best represents your product, as the information provided will be forwarded to the appropriate Merchandising team. If they are interested in the product, they will reach out to you for more information.

Step II: Submission of Vendor Management Request Form to the Vendor On-Boarding Team.

The Merchandising Team should return the completed Vendor Management Request Form to . The Vendor On-Boarding Team will work with their internal partners to begin the process.

Step III: Vendor On-Boarding Instructions:

The Vendor will be contacted with the Vendor On-Boarding instructions after the completed Vendor Management Request Form is received. The instructions will include the following documents:

  • Master Purchase Order Agreement(MPOA) – Please insert full legal entity name and address and return with all documents (ensure that the legal entity name and address are consistent across all documents).
  • Standards for Partner Conduct – for your review (no action required).English version.
  • RGD Allowance or Financial Vendor Agreement Form(RGD) – The assigned RGD rate will be provided on this form. Please sign and return. (Do not amend any fields).
  • EDI Questionnaire – must select the EDI provider that you will be working with. There are a few options from which to choose:
  • Pre-approved provider – Online registration and connectivity testing – quick turnaround
  • In House Solution or Non Pre-Approved Provider – Full EDI Testing along with connectivity testing. Turnaround depends upon vendor’s engagement
  • Hybrid Option – Registering with one of the pre-approved providers while simultaneously performing full EDI testing.
  • Insurance Certificate(COI) – TRU Insurance Requirements for vendors within US are as follows:
  • General Liability limits must be at least USD $2,000,000/5,000,000/10,000,000 CGL/PLI, per occurrence (per the limits noted below)
  • List SIR/Deductible on the certificate
  • Coverage under Broad Form Vendors Endorsement must be evidenced
  • All endorsements should be included with the certificate of insurance (additional 1-5 pages that usually accompany the COI document)
  • Insurance carrier must have a Best’s rating of at least A*
  • Toys R Us-Delaware, Inc. must be named as an additional insured.
  • Evidence of Statutory Workers’ Compensation and Employer’s Liability USD $500,000
  • Insured must be the entity that TRU is setting up and address must match the one provided on the Vendor Management Request form.
  • Renewal certificate must be submitted within ten days from expiration and for two years from the date of the last order
  • All certificates should be sent to and
  • Certificate Holder should read the following:

Toys R Us-Delaware, Inc.

Risk Management Department

One Geoffrey Way

Terrace Building, 5th Floor

Wayne, NJ 07470-2030

  • Foreign vendors must specify on certificate worldwide jurisdiction/territory
  • Must designate a US location to have lawsuits accepted and all claims handled in the US under US local law (Sign & Date US Designation letter)

LIMITS CHART / EFFECTIVE 8/1/2017
Product Type (Including, but not limited to) / Required amount per occurrence
Magazines / $2 MILLION
Stationary / $2 MILLION
Puzzles / $2 MILLION
Games / $2 MILLION
Storage Bins / $2 MILLION
Wrapping Paper/Gift Bags/Bows / $2 MILLION
Greeting Cards / $2 MILLION
Kids Room Décor (clocks/wall hangings/posters/calendars) / $2 MILLION
Souvenir Novelty / $2 MILLION
Books / $2 MILLION
Party Plates/Balloons/Candles/Favors / $2 MILLION
Card Collectibles/Trading Cards / $2 MILLION
Reusable Bags / $2 MILLION
Bath Accessories / $2 MILLION
Car Seat Accessories / $2 MILLION
Stroller Accessories / $2 MILLION
On the Go Accessories / $2 MILLION
Holiday Stockings/Baskets / $2 MILLION
Hampers / $2 MILLION
Nursing Pillows Nursing Pillows / $2 MILLION
Arts/Crafts/Molding Clay / $2 MILLION
Diaper Bags/Accessories / $2 MILLION
Infant/Preschool Toys / $2 MILLION
Video Games/Accessories/Movies / $2 MILLION
All Apparel / $2 MILLION
Dress Up/Role Play/Costumes / $2 MILLION
Diapers/Wipes/Formula/Baby Food / $2 MILLION
Infant Bottles/Feeding/Toddler Feeding / $2 MILLION
Potties/Step Stools/Gates/Diaper Pails / $2 MILLION
Pacifiers/Teethers / $2 MILLION
Bibs/Bath Towels/Changing Pads & Covers / $2 MILLION
Plush / $2 MILLION
Food/Candy / $2 MILLION
Bikes / $5 MILLION
Balls/Gloves/Nets/Racquets/Bats / $5 MILLION
Core Toys / $5 MILLION
Electronics / $5 MILLION
Jewelry/Watches/Accessories / $5 MILLION
Musical Instruments / $5 MILLION
Batteries (9V/AAA/AA/C/D) / $5 MILLION
Skates/Skateboards / $5 MILLION
Science / $5 MILLION
Lamps / $5 MILLION
Kids Furniture (Excluding Mattresses)/Table & Chair Sets/Desks / $5 MILLION
Monitors / $5 MILLION
Hi Chairs / $5 MILLION
Infant Swings / $5 MILLION
Bath Tubs / $5 MILLION
Infant Bedding/Bumpers/Pillows / $5 MILLION
Breast Pumps/Accessories / $5 MILLION
Water Toys/Pool Accessories (Non-Flotation) / $5 MILLION
Housewares & Appliances / $5 MILLION
HBA / $5 MILLION
Helmets/Protective Gear / $5 MILLION
Outdoor Environmental Playsets (Swing Sets) / $5 MILLION
Remote Control Toys / $5 MILLION
Battery Operated Ride Ons / $10 MILLION
Trampolines / $10 MILLION
Motorized Scooters / $10 MILLION
Inflatable Slides / $10 MILLION
Inflatable Ball Pits / $10 MILLION
Tents/Tunnels / $10 MILLION
Climbers / $10 MILLION
Flotation Devices / $10 MILLION
Pools / $10 MILLION
Water Slides / $10 MILLION
Sleds/Snow Boards/Inflatables / $10 MILLION
Grill/Fire Pits / $10 MILLION
Cribs/Dressers/other Infant Furniture/Changing Tables / $10 MILLION
Gliders/Ottomans / $10 MILLION
Mattresses / $10 MILLION
Tall Shelving/Storage Units / $10 MILLION
Infant Positioners / $10 MILLION
Baby Seats / $10 MILLION
Baby Gear (Strollers/Jogging Strollers/ Car Seats) / $10 MILLION
Bassinets/Co-Sleepers / $10 MILLION
Infant Carriers/Slings/Moses Baskets / $10 MILLION
Travel Yards / $10 MILLION
Baby Walkers/Entertainers/Bouncers/Jumpers / $10 MILLION

To expedite the set up process, all documents must be completed and returned to within two (2-4) business days. In addition, your decision on the EDI provider should be made immediately.

Overview on the process once the Merchant team has confirmed moving forward with vendor on-boarding.

PROCESS / EXPECTED DURATION
Once the Vendor On-Boarding team receives the completed Vendor Management Request Form, they will evaluate the information submitted. Once the information is evaluated, the vendor set up instructions will be sent to the Vendor. / 1 week or less
Upon receipt of the vendor on-boarding instructions email, the vendor is required to submit all signed documents within two (2-4) business days to / 2-4 business days
Vendor On-Boarding team will review the submitted documents for accuracy and compliance. / 2 business days
Vendor will receive instructions to begin EDI testing with the EDI provider they selected. EDI testing will take approximately 2 business days, or up to 2 weeks (full testing window), depending on the EDI provider and the Vendor’s engagement. / 2-4 days 2 weeks (full testing window)
***If all documents are received timely and accurately, the vendor on-boarding process will take approximately 30 days* to complete.

*If a quicker on-boarding is needed, please talk to your TRU merchant regarding “Fast Track” eligibility.

For more information about Becoming a Vendor please contact the Vendor On-BoardingTeam at:

Becoming a Private Brands Vendor

In order to become a Private Brands vendor, please contact the Toys”R”Us Global Sourcing Office (GSO). If you are not working with the GSO, you must contact your buyer for the appropriate, alternative Vendor Setup instructions. Global Private Brand’s vendors must follow the instructions below to complete the setup process.

  1. Download the following documents.
  2. Private Brands Vendor Setup Checklist
  3. Standards for Partner Conduct
  4. English
  5. Chinese
  6. Simplified Chinese
  7. Spanish
  8. Vietnamese
  9. Urdu
  10. Master Vendor Setup Form
  11. Contact your Global Sourcing Office contact and request the following:
  12. The Global Master Purchase Order Agreement (GMPOA)
  13. Indicate to theGlobal Sourcing Office the types of products you will sell to Toys”R”Us.
  14. This information is used to determine which version of the GMPOA you will receive as some products require different levels of Product Liability Insurance (PLI).
  15. PLM License Agreement and Profile Loader
  16. PLM will govern the entire global product development lifecycle from inception through manufacturing and will be the backbone of the Private Label organization.
  17. It will coordinate our processes, be the common platform/single data source, and integrate with other TRU Enterprise Solutions.
  18. It is highly recommended that all TRU Private Label Vendors participate in the new system regardless of items or $$.
  19. The system is 100% free to all of our Partners.
  20. In order to access this new system, you must sign the license agreement and complete the Profile Loader.
  21. Documents to be returned to the Toys“R”Us Global Sourcing Office
  22. Complete, sign, and return the following to your contact within the Toys“R”Us Global Sourcing Office
  23. Global Master Purchase Order Agreement
  24. Master Vendor Setup Form
  25. FlexPLM Documentation
  26. Product Liability Insurance (PLI) – Two options.
  27. Provide your contact within the Toys“R”Us Global Sourcing Office a copy of Product Liability Insurance meeting the minimum Toys“R”Us requirements outlined in section 5 of the Global Master Purchase Order Agreement
  28. Do not provide PLI to Toys”R”Us. This will automatically authorize Toys”R”Us to deduct a premium off-invoice per the guidelines outlined in Section 5 of the GMPOA.
  29. Read, understand, and comply with the requirements outlined in the following two documents
  30. Standards for Partner Conduct
  31. Vendor Terms and Policies
  32. Once the required documents are returned to the Toys“R”Us Global Sourcing Office vendor numbers will be created for each market doing business with your company.You will be notified by the Global Sourcing Office of these vendor numbers.
  33. Once you have been notified of your vendor number you must register within 48 hours for EasyLink`s Trade Gateway EDI service to receive Toys“R”Us Purchase Orders via EDI.EasyLink`s Trade Gateway service is the only EDI service permitted for Global Private Brands vendors. Registration instructions can be found on the following webpage but can only be completed once you are notified of your vendor numbers.
  34. Register for US Vendor Extranet and setup users on systems and notifications. The directions for how to register can be found on the Welcome letter issued by the US Vendor Request representative.

Should you have any questions about the steps outlined above or the documents you are required to provide to Toys“R”Us please contact the Global Sourcing Office for assistance.