Clerk to the Council: Andy Raynor
4 Justins Hill, Wyesham, Monmouth, Monmouthshire, NP25 3TD
07421 363025
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To all members of the Parish Council:
You are summoned to attend the Parish Council meeting to be held at 7.30pm on Tuesday 11 July2017in Staunton Village Hall for the transaction of business on the following agenda.
Andy Raynor
Clerk to the Parish Council
5 July 2017
AGENDA – ORDINARY MEETING
1.APOLOGIES
To note apologies from Councillors and accept reasons for their absence.
2.DECLARATIONS OF INTEREST
To receive any declarations of interest in any matter to be discussed at the meeting. Members are requested to identify the nature of the interest and indicate whether it is Pecuniary orOther.
3.REQUEST FOR DISPENSATION
To consider anydispensation requests from Councillors.
4.MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 20 June 2017
To take the draft minutes as read and confirm them as an accurate record (attached).
5.HOUSING NEEDS SURVEY
To hear the presentation by Martin Hutchings, Rural Housing Enabler, Gloucestershire Rural Community Council.(The HNS Report was sent to members on 4 July)
6.PARISH CLERKS REPORT
6.1.To notethat Councillor Jessica Horler has completed the necessary documentation to enable her to take up the position of councillor.
6.2.To note that a revised audit inspection notice has been published. The period for requests for information etc runs from 3 July to 11 August 2017.
6.3.To note that no Member asked for comments to be made by way of consultation response to the proposed Coleford neighbourhood Development Plan.
7.REPORT FROM COUNTY & DISTRICT COUNCILLORS
8.PUBLIC PARTICIPATION
8.1.For members of the public to ask questions and make comments.
8.2.For the Chairman to direct whether public comments or questions shall be responded to and how.
9.FINANCE
9.1.To note that there is no schedule of payments this month.
9.2.To approve a financial statement and cash re-conciliation for the month (This is not available this month).
10.INTERNAL AUDIT REPORT
Following on from the last meeting, to consider the Internal Audit Report recommendation at item 3.3 (under the heading “Risk management”) –
“I suggest that Estate management is a standing agenda item, with each site listed, for a report to be given at the meeting (and if there is nothing to report, this is minuted as such). Individual Members could be given responsibility to inspect a site and report on it. This is particularly important in the case of Staunton Meend because of ponies being kept there, and the risks associated with this.”
11.FOOTWAY ALONG A4136 AT STAUNTON
To consider the request made to the Local Highways Manager (Glos CC) for a footway along the A4136 at Staunton (email sent to Members 29 June 2017).
12.TREES AT THE BUTTS
To consider the present situation regarding the trees at the Butts.
13.CO-OPTION OF MEMBER(S)
To consider training for co-opted Members.
14.MINOR MATTERS
15.REPORTS FROM COUNCIL REPRESENTATIVES
16.PUBLIC QUESTIONS AND COMMENTS
17.ITEMS FOR FUTURE MEETINGS
18.DATE OF NEXT COUNCIL MEETING
To note that the date of the next Parish Council meeting is 19 September2017.
19.CONFIDENTIAL SESSION, EXCLUSION OF PUBLIC AND PRESS
In view of the confidential nature of the following item(s), to consider a resolution to exclude the public and press from the meeting in accordance with section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.
20.GRANT OF RIGHT OF WAY
To consider oral report of the Parish Clerk.
21.APPLICATIONS FOR POST OF PARISH CLERK
To consider the current position.
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