INVITATION TO BID

STATION 95 EXTERIOR PAINTING PROJECT

Thurston County Fire District No. 9, “District” is the entity issuing this invitation for bids. The District is a municipal corporation and political subdivision of the State of Washington. This bid is for the exterior painting of Fire Station 95. The scope of work is outlined in the project specifications.

Project Address: 5911 Black Lake Blvd SW, Olympia,

District Project Manager:Captain Jeff Novak (360) 866-1000 Cell (360) 500-9617

1.Definitions The following terms shall have the meaning set forth below when used in this instrument:

1.1.District.Thurston County Fire District #9.

1.2.Bidder. Any person or entity that submits a qualified bid in response to the invitation for bids by the District.

1.3.Successful Bidder. The apparent lowest and best bidder to whom an award is made.

1.4.Contractor. The successful bidder who has satisfied the requirements for the award and who receives a contract executed by the District.

1.5.Acceptance. The term acceptance shall mean that time at which the District indicates that the product, as received, substantially complies with the specifications.

2.Invitation for Bids: Thurston County Fire District #9will accept bid proposals for Station 95 exterior painting as follows:

2.1.Time. Bid proposals must be received by the District on or before 5:00 p.m. on August31st, 2016.

2.2.Place. Bid proposals may be mailed or delivered to the District headquarters fire station located at 125 Delphi RD NW, Olympia, WA 98502.

2.3.Bid Marking. All bids must be submitted in sealed envelopes and must be clearly marked on the outside of the envelope “Station 95 Exterior Painting Bid”

2.4.Bid Opening. Bids will be opened at 9:00 a.m. on September 1st, 2016 at the District’s Headquarters station.

3.Project Specifications

Full project specifications are attached.

Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders, Subcontractors, and Vendors by going to and clicking on "Posted Projects", "Public Works", and "Thurston County Fire District #9". This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders “Register” in order to receive automatic e-mail notification of future addenda and to place themselves on the “Self-Registered Bidders List". Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project.Contact Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or registration.

4.Prevailing Wage

This project constitutes a public work under state law. Bidders are warned to take into consideration the statutory legal requirements, particularly, the payment of prevailing wages, fringe benefits and performance of bonds and sales tax implications in making their bids. It is the sole responsibility of the bidder to insure the appropriate labor classification(s) are identified and the applicable wage and benefit rates are taken into consideration when preparing their bid according to these specifications. Questions should be referred to the State of Washington, Department of Labor and Industries, P.O. Box 44540, Olympia WA 98504, phone (360) 902-4540.

5.Bidder Responsibility Criteria

It is the intent of the District to award a contract to the lowest responsible bidder. Before award, the bidder must meet the following responsibility criteria to be considered a responsible bidder. The bidder may be required by the District to submit documentation demonstrating compliance with the criteria. The bidder must:

(a)Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW, which must have been in effect at the time of bid submittal;

(b)Have current Washington Unified Business Identifier (UBI) number;

(c)If applicable:

  1. Have Industrial Insurance coverage (workers compensation) coverage for the bidders employees working in Washington as required in Title 51 RCW;
  2. Have an employment security department number as required in Title 50 RCW; and
  3. Have a Washington Department of Revenue state excise tax registration number as required in Title 82 RCW;

(d)Not be disqualified from bidding any public works contract under RCW 39.06.010 or 39.12.065;

(e)Contractor experience criteria apply. See Section 1.3 Quality Assurance (A) of the Project Specifications.

The public works contractor must verify responsibility for each first tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify responsibility criteria for each of its subcontractors.

  1. Examination of Site & Conditions

Attendance at the pre-bid conference is recommended.

The contractor, by filing a bid, acknowledges that he has examined or has had the opportunity but knowingly declined to examine the premises and site so as to compare them with the drawings and specifications, and to have satisfied himself as to the facilities and difficulties attending the execution of the proposed contract (including local conditions, uncertainty of weather and all other contingencies) before delivery of this proposal, and no allowance shall be subsequently made on behalf of the Contractor by reason of any error or neglect on his part.

  1. Contractor’s Bond

Prior to the execution of the contract, the bidder will be required to file a Performance and Payment bond to the State of Washington at an amount equal to one hundred percent (100%) of the contract price including all additions, deletions or extensions in time. Any additions, deletions or extensions in time shall not relieve a surety of its liability in any manner whatsoever. The bond is to insure faithful and complete performance of the contract and payment of all taxes and obligation to laborers and materials arising from the project. The Performance Bond shall remain in effect for one (1) year following formal acceptance of the work.

  1. Insurance and Liability

The successful bidder shall furnish and maintain all insurance as stipulated in Attachment “A” Insurance Requirements.

  1. Completeness of Proposal

Each Bidder shall quote on all items in the bid proposal unless requested otherwise. Alternative, additive or deductive prices will not be considered unless specifically required in the proposal form.

  1. Proposal Effective Period

Bid proposals will be good for a sixty (60) day period commencing with the date and time of closing unless extended by mutual consent of the bidder and the District.

  1. Taxes

Proposals shall include all applicable taxes except sales tax which is a separate bid item. It shall be the bidder’s responsibility to furnish Federal Excise Tax Exemption certificate when applicable.

  1. Shipping Cost:

Bid price to include all shipping and handling costs.

  1. Permits and Fees:

The Contractor shall furnish all permits, inspection fees, and fees required in the performance of this contract, including those charged under RCW 39.12.070 by the Department of Labor and Industries for the approval of statements of intent to pay prevailing wages and the certification of affidavits of wages paid, etc. Department of Labor and Industries may also charge fees to persons or organizations requesting the arbitration of disputes under RCW 39.12.060. The Contractor is responsible for all fees resulting from these RCW’s.

  1. Withdrawal of Proposal

Proposals may be withdrawn by written and signed request and only if such request is received prior to the opening of the bids. No bid will be received or considered after the time set for the opening of the bids.

  1. Rejection of Bids

The District reserves the right to reject any or all bids, to waive minor irregularities in any bids or in the bidding procedure, and to accept any bid presented which meets or exceeds these specifications and which the Board of Commissioners of the District deems to be in the best interest of the District. The Board of Commissioners reserves the right to accept the bid from the lowest responsible bidder taking into consideration the interests of the District and participating agencies as a whole. This may or may not be the bid with the low bid price.

  1. Appeal Process

If the District determines the low bidder does not meet bidder responsibility criteria and is therefore not a responsible bidder, the District shall notify the bidder in writing with the reasons for its determination. If the bidder disagrees with this determination, it may appeal the determination within 24 hours of receipt of the District’s determination by presenting additional information to the District. The District will consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the District will not execute a contract with any other bidder until two business days after the bidder determined to be not responsible has received the final determination.

  1. Contract

A Purchase Order will be issued. No work will begin before the District has in its possession an acceptable certificate of insurance and Contractor’s bond. The Purchase Order, when properly signed and bearing a Purchase Order Number will be the only form which will be recognized by the District as an award. The executed purchase order supersedes all previous communications and negotiations, except as reference herein, and constitutes the entire agreement between the District and Contractor (parties), except as provided herein. The Contractor shall not make any changes, alterations, or variations in the terms of the Purchase Order without the written consent of the District. No terms stated by the bidder in accepting or acknowledging this order shall be binding upon the District unless accepted in writing by the District. The successful bidder may not assign the Contract resulting from this invitation to bid without the District’s prior written consent. No waiver by the District of a breach of any provision of the terms and conditions outlined in the invitation to bid shall constitute a waiver of any other breach of such provision or of any other provisions.

  1. Warranties

The bidder warrants that all materials, equipment and services provided under a contract resulting from this invitation to bid are subject to all warranties arising by operation of law and additionally conform to the specifications imposed by the District; all parts and materials are of good marketable quality, of latest model and current date, exclude surplus remanufactured and used products unless so specified by the District and fit for the known purpose for which they are sold. Said warranty being in addition to any standard warranty or service guarantee given by the bidder to the District.

  1. Compliance with Laws and Regulations

The bidder agrees that if awarded a contract as a result of this invitation to bid warrants full compliance with all applicable local, state and federal laws and regulations and agrees to indemnify and defend the District against any loss, cost, liability or damage, including attorney’s fees, by reason of successful bidder’s violation of this paragraph.

  1. Indemnification

All services rendered or performed under a contract resulting from this invitation to bid will be rendered or performed entirely at the Contractor’s own risk. The Contractor expressly agrees to indemnify and hold harmless the District and all its officer, agents, employees or otherwise from any and all claims, including but not limited to reasonable attorney fees, demands, losses and liabilities to or by third parties arising from, resulting from or connected with services performed or to be performed under this contract by the Contractor, its agents or employees to the fullest extent permitted by law. The Contractor’s duty to indemnify the Owner and Consultant shall not apply to liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Owner or Consultant, their agents or employees. The Contractor’s duty to indemnify the Owner and Consultant for liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the concurrent negligence of (a) the Owner or Consultant, their agents or employees, and (b) Contractor, its agents or employees shall apply only to the extent of negligence of the Contractor or its agent or employees. Contractor’s duty to defend, indemnify and hold the Owner harmless shall include, as to all claims, demands, losses and liability to which it applies, the Owner’s personnel-related costs, reasonable attorney’s fees, court costs and all other claim-related expenses.

The Contractor’s indemnification shall specifically include all claims for loss liability because of wrongful payments under the Uniform Commercial code, or other statutory or contractual liens or rights or third parties, including taxes, accrued or accruing as a result of this contract or work performed or materials furnished directly or indirectly because of this contract.

Contractor further agrees that this duty to indemnify Owner applies regardless of any provisions of the RCW Title 51 to the contrary, including but not limited to any immunity of Contractor for liability for injuries to Contractor’s workers and employees and Contractor hereby waives any such immunity for the purpose of this duty to indemnify Owner.

  1. Termination

Contract(s) resulting from this bid may be terminated in whole or in part, without penalty, under the following conditions: 1) by mutual written agreement; 2) by the District for breach by the bidder of any of the obligation or requirements set forth in the contract documents which would, at the option of the District, require the bidder to assume liability for any and all damages including the excess of re-procuring similar products or services; 3) for convenience of the District; or 4) by the District for the non-appropriation of funds.

  1. Termination by the District without cause

Notwithstanding any other provisions contained herein, the District, without cause, may terminate the contract between the parties by providing notice to the Contractor. Upon termination under this section: 1) All remaining obligations of the parties are discharged, but any right based upon breach or performance occurring prior to termination survives; 2) If the reasonable costs of performance incurred by the Contractor prior to termination exceed the amount paid by the District to the Contractor on the Contract Sum, the District shall reimburse the Contractor in the amount of such excess; 3) If the amount paid by the District to the Contractor on the Contract Sum exceeds the reasonable costs of performance incurred by the Contractor prior to termination, the Contractor shall reimburse the District in the amount of such excess; 4) Any funds obtained or retained by the Contractor as provide in 2.13 2) or 3) shall constitute full payment and consideration for the services performed by the Contractor prior to termination.

  1. Compliance with Terms

The District may at any time insist upon strict compliance with these terms and conditions, not withstanding any previous custom, practice, or course of dealing to the contrary.

  1. Estimated Quantities

When quantities are estimated in the proposal form they are stated only for bid comparison purposes. The District does not warrant expressly or by implication that the actual quantities of work will correspond with those estimates. Payment will be made on the basis of the actual quantities of each item of work completed in accordance with the contract requirements.

  1. Payment Application

Invoices will be submitted to Thurston County Fire District No. 9, 125 Delphi Road SW, Olympia, WA 98502. A Statement of Intent to Pay Prevailing Wages certified by the State on the Contractor and each and every subcontractor must be in the possession of the District before a payment application can be processed. Invoices must include the statement “I certify that wages have been paid in accordance with the Statement(s) of Intent to Pay Prevailing Wages previously certified and filed pursuant to this contract.”

  1. Time for Completion

The contractor agrees to complete the work on or before 10/31/2016.

STATION 95 EXTERIOR PAINTING

PROJECT SPECIFICATIONS

** NOTE TO SPECIFIER ** Sherwin-Williams; paints and coatings.
This section is based on the products of Sherwin-Williams, which is located at:
101 Prospect Ave.
Cleveland, OH 44115
Toll Free Tel: 800-524-5979
Tel: 216-566-2000
Fax: 440-826-1989
Email:request info ()
Web:|
[Click Here] for additional information.
Sherwin-Williams knows how to make sure your vision is achieved. On every project, under any condition, we're there for you every step of the way providing quality innovative coatings and colors along with expert service and support. We're a one-stop-supplier for architects, specifiers, engineers or design professionals. And we follow through with contractors to ensure that your performance requirements are met on time and on budget and that the end result remains true to your vision. From floors to walls to trim to ceilings, structural steel to masonry to architectural wood working, Sherwin-Williams has the most innovative products for every commercial or industrial application and substrate. By using the latest technologies, we're able to offer better choices, more options and never-before possibilities.
This Painting Schedule is furnished only as a guide to select paint systems, and is not all-inclusive of available Sherwin-Williams products. Although it is written in the CSI format and can be included in its entirety in a master specification, one should review the contents and edit to suit the particular needs of the project and its respective location. If you need more specific information on a particular product, refer to the current Sherwin-Williams Painting Systems Catalog or the swgreenspecs.com website or to learn more call 800-524-5979.
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PART 1 GENERAL

1.1 SECTION INCLUDES

A. Exterior paint and coatings systems including surface preparation.

1.2 SUBMITTALS

A. Verification Samples: For each finish product specified, submit samples that represent actual product, color, and sheen.

1.3 QUALITY ASSURANCE

A. Installer Qualifications: A firm or individual experienced in applying paints and coatings similar in material, design, and extent to those indicated for this Project, whose work has resulted in applications with a record of successful in-service performance. Provide two projects with similar scope of work.