Statewide Interoperability Executive Committee Meeting

Thursday, December 12, 2013

Department of Safety and Homeland Security Conference Room

Dover, DE 19901

Members Present:

Bill Carrow – DE Police Chief’s Council

Jim Cole – DTI

Gene Donaldson - DelDOT

Lewis Schiliro – Secretary, DSHS

Michael Witkowski – City of Wilmington

Col. Dallas Wingate – DE National Guard

Jeffery Miller – NCC/PSC

Colin Faulkner – Kent County

Joseph Thomas – Sussex County

Warren Jones - DVFA

Mayor Carlton Carey - LLG

Matthew Hartigan - PSC

Members Absent:
Timothy Sexton – DPH
David Hall – DOC
Gregory Patterson – Governors Office

Additional Attendees:

Beth Duncan - DivComm

Tom Kadunce - DivComm

Joe Mulford - DSP

Joe Wessels – League of Local Government.

Jennifer Dittman – DEMA

Isabella Kaplan - DTI

Deidre Gleason – DelDOT

Andrew Fulton, DPH

Terry Whitham – DSHS
Kevin Sipple – Kent County
Mark Cabry – DTI
Richard Pounsberry – DOC
Arnold Maas – DEMA
Earle Dempsey - DTI

Agenda:

Welcoming Remarks – Secretary Schiliro

Approval of Meeting Minutes from Previous Meeting – Secretary Schiliro

Ø Approval of the November 2013 meeting minutes

Subcommittee Updates

Operations – Gene Donaldson, DelDOT

Technical – Jim Cole, DTI

Training and Exercise – Bill Carrow, DivComm

Scheduled Business Meeting

Ø 800MHz System Update – Tom Kadunce

Ø 700MHz System Update – Tom Kadunce

Ø BDA Update – Beth Duncan

v Progress update – TO# 7/8

Ø Rebanding Update – Bill Carrow

v Second Touch Update

Ø System Fortification Project Update – Tom Kadunce

Ø Master Radio Purchase Project Update – Bill Carrow

Old Business

New Business

Ø Community Reports

v Reports into SIEC from member agencies

2014 Meeting Schedule

Thursday, January 9, 2014 9am

Adjourn

Welcoming Remarks – Secretary Schiliro

The meeting was called to order at 9:05 a.m. by Secretary Schiliro.

Approval of Meeting Minutes from previous meeting – Secretary Schiliro

A motion was made by Jim Cole, seconded by Jeff Miller to accept the meeting minutes for November as written. Motion passed unanimously by all voting members in attendance.

Subcommittee Updates

Operations – Gene Donaldson

Gene asked Bill Carrow to present a talk-group request approved by the subcommittee from US Marshal’s. Bill advised the talk-group requested would be statewide, encrypted and used by the US Marshal’s and task force members. Motion by Jim Cole, second by Bill Carrow to approve the new talk-group. Motion passed unanimously by all voting members in attendance.
Gene asked Bill Carrow to present a talk-group request approved by the subcommittee from Del-Tech. Bill advised the talk-group requested would be statewide, encrypted and used by administrators at the various college campuses. Motion by Gene Donaldson, second by Bill Carrow to approve the new talk-group. Motion passed unanimously by all voting members in attendance.

Gene asked Bill Carrow to report on the media radio project. Specific media outlets have been provided radios with encryption boards from NCCPD to allow them to monitor specific NCCPD encrypted dispatch talk-groups. At the last SIEC, a policy was outlined requiring DIVCOM to be the sole programming agency for all media radios, and all media radios must be either a XTS5000 or APX with hard key and programmed with a password lock to protect the radios from tampering or additional unauthorized programming. NCCPD has provided XTS5000 portables to DIVCOM as replacements for the current media radios and these are scheduled to be programmed prior to the next SIEC meeting.

Technical – Jim Cole

Jim mentioned that Mark Cabry is now attending the subcommittee meetings representing DTI. Jim also provided an overview of the broadband meeting held in October at the fire school, and that at the December subcommittee meeting RCC Consultants would attend to cover the needs assessment for Delaware and discuss proposed coverage under the national public safety broadband network.

Training and Exercise –Bill Carrow
Bill reported progress is continuing on the update of federal records to reflect official COML &
COMT status of our trainees.

Scheduled Business Meeting

Ø 800 MHz System Update – Tom Kadunce

The system is operating normally. He advised DivComm recently purchased a spare cell controller from Fairfax County, VA.

Ø 700 MHz System Update – Tom Kadunce

Tom reported the system is operating normally. Bill reported that DIVCOM recently programmed and distributed 25 APX 700/800 portables to DOC. These radios will be used by the DOC weapons team and will provide direct interoperability with DSP during joint operations.

Ø BDA Update – Beth Duncan

Beth Duncan briefed the committee on the site walks that have taken place since the last meeting, and reported on the sites that have accepted proposals as part of the project, and those awaiting formal approval after the new year.

Ø Rebanding Update – Bill Carrow

Bill advised that second touch programming is 98% complete and the project will be
completed ahead of the December 31 planned date.

Ø System Fortification Project Update – Tom Kadunce
Tom reported that the new master site controller and associated equipment is staged at
Motorola. UPS research continues and equipment is being moved to make room for
the installation phase of the project.

Ø Master Radio Purchase Project Update – Bill Carrow
Bill advised that inventory of the fire service portables had been moved to Friday due to a
weather event earlier in the week. Radios will be taken to the DIVCOM shop in the county
of distribution where they will be programmed and distributed after January 1.

Old Business – None presented.
New Business

Community Reports
Warren Jones mentioned he had submitted for a fire grant to replace all older fire service portables, and the submission was denied. He reported he is currently working on a modification.
Joe Thomas advised at a recent parade there was an issue where someone had activated encryption on a mutual aid talk-group and non-encrypted radios could not hear transmissions, He mentioned this as he felt this was simply a training issue.

Adjourn

The next meeting will be held on Thursday, January 9, 2014 at 9a.m. Please mark your calendars accordingly. A motion was made by Mayor Carey, seconded by Jim Cole to adjourn the meeting. Meeting adjourned at 09:50 a.m.

Respectfully submitted,

William D. Carrow