STATEWIDE 911 ADVISORY BOARD MEETING
TUESDAY, OCTOBER 25, 2011
MINUTES
Board Members Present: Vicki Atchley, Dana Church, Lanette Coppedge, Greg Fisher, Ronnie Freeman, Darita Huckabee, Darryl Maggard, Lynn Mell, Diane Pedicord, Blaine Smith, Matt Stillwell, Ron Strecker, Gene Thaxton, Steve Willoughby
Board Members Absent: M.T. Berry, Linda Herndon, Leroy Lage, Norman McNickle, Richard Ruhl, Ben Stout, Stephen Williamson
Notice and Agenda of this regular meeting of the Statewide 911 Advisory Board was posted on the door of Salon E of the Southern Hill Marriott Tulsa located at 1902 East 71st at 11:08 a.m. Monday, October 24, 2011. An additional posting was made at http://www.ok.gov/911/Meeting_Information/index.html on October 21, 2011.
I. Call to Order: Meeting called to order by Chairman, Steve Willoughby, at 1:36 p.m.
II. Roll Call: Quorum present
III. Introduction of Guests: Formal introduction of guests was tabled by the chairman due to the large amount of guests attending. The following individuals signed the Guest Sign-In Sheet: Cheryl Taylor, Orval Jones, Lucien Jones, Jane Abraham, Steve Loftis, Rod Neal, Becky Watkins, Shelly Stahlbusch, Stephen Bradley, Steven Vincent, Micki Carney, David Shupe, Gene Linton, Kim Fox, David Slaughter, Debbie Davis, Marty Kimble, Danette Traugott, Mary Harris, Robin Murray, Derell Morgan, Brenda Hart, Clint Strawn
IV. Approval of minutes from the June 2, 2011 Regular Meeting: Motion to approve minutes made by Blaine Smith. Motion seconded by Ron Strecker. The Chairman declared the vote to have passed as follows:
AYE: Vicki Atchley, Dana Church, Lanette Coppedge, Greg Fisher, Ronnie Freeman, Darita Huckabee, Darryl Maggard, Lynn Mell, Diane Pedicord, Blaine Smith, Ron Strecker, Gene Thaxton, Steve Willoughby
NAY: None
NOT PRESENT AT TIME OF VOTE: Matt Stillwell
V. Approval of minutes from the July 7, 2011 Special Meeting: Motion to approve minutes made by Gene Thaxton. Motion seconded by Ron Strecker. The Chairman declared the vote to have passed as follows:
AYE: Vicki Atchley, Dana Church, Lanette Coppedge, Greg Fisher, Ronnie Freeman, Darita Huckabee, Darryl Maggard, Lynn Mell, Diane Pedicord, Blaine Smith, Ron Strecker, Gene Thaxton, Steve Willoughby
NAY: None
NOT PRESENT AT TIME OF VOTE: Matt Stillwell
October 25, 2011 Statewide 911 Advisory Board Meeting Minutes
Page 2
VI. Update concerning the State of Oklahoma’s E911 Grant: A number of agencies have not submitted their reimbursement requests. In order to continue reimbursements, grant recipients must certify that they have not diverted any portion of their designated E-911 fees for any other purpose than the purpose for which such charges are designated during the 3 year grant period including 180 days prior to the beginning of the grant period. A certification letter will be going out to grantees next week. Clarification was given that the grant period ends on September 30, 2012 and unused obligated funds can be reallocated to other Board approved grantees. The balance of unused funds will be known by February 2012.
VII. Discussion and possible action on legislative issues affecting 911 including SB 175: SB 175 assigned 3 tasks to the Board and committees were appointed to address each of those tasks. The committees provided the following progress reports and conceptual recommendations:
Fee Committee: This committee has explored the possibility of a $0.25 statewide fee to fund the state’s 9-1-1 coordinator position and office with future grant funds supplementing the cost of equipment for the office. Discussions have also been made about streamlining county fees and assessing a specific dollar figure in the future and discontinuing the current fees based on percentage rates. All fees would be distributed by population and those currently being remitted locally would continue as so.
State Agency Committee: The committee consensus was that the state 9-1-1 coordinator’s office should be relatively independent of a larger state agency much like Oklahoma’s Homeland Security Office which is an independent office supported by the Oklahoma Department of Public Safety.
State 9-1-1 Coordinator Duties Committee: This committee polled states to see how they structure their 9-1-1 office and the responses were wide-ranging. A draft document of Coordinator Duties and guiding legislation was presented to the Board via PowerPoint. The Board was asked to send comments about the draft document to Matt Stillwell.
A motion authorizing the executive committee to produce a report as outlined in SB 175 consistent with the recommendations and discussions from today’s meeting was made by Darita Huckabee. Motion seconded by Gene Thaxton. The Chairman declared the vote to have passed as follows:
AYE: Vicki Atchley, Dana Church, Lanette Coppedge, Greg Fisher, Darita Huckabee, Darryl Maggard, Lynn Mell, Diane Pedicord, Blaine Smith, Matt Stillwell, Ron Strecker, Gene Thaxton, Steve Willoughby
NAY: None
ABSTAIN: Ronnie Freeman
October 25, 2011 Statewide 911 Advisory Board Meeting Minutes
Page 3
VIII. Discussion and possible action relating to the resignation of Leroy Lage from the Board: The Chairman has received Leroy Lage’s letter of resignation. Mr. Lage’s position on the Board is now vacant and an organization recommendation is needed by the Governor’s office.
IX. Statewide 911 Advisory Board meeting dates for 2012: A motion to approve the discussed 2012 meeting dates was made by Ronnie Freeman and seconded by Blaine Smith. The motion passed unanimously. The 2011 meeting dates are as follows:
· February 2, 2012
· April 5, 2012 (Will be changed to coincide with 911 day at the Capital when that date is made available to the Board)
· June 7, 2012
· August 2, 2012
· October 4, 2012 (Will be changed to coincide with Oklanena State Conference when that date is made available to the Board)
· December 6, 2012
X. Public comments concerning 911: Mary Harris requested AT&T to provide an official update on the tandem transfer of 911 calls. The chairman suggested that a letter be generated by the Board on this topic and passed to AT&T.
XI. New Business: Matt Stillwell made a request that following agenda items include a discussion of training and certification of dispatchers.
XII. Adjournment: Motion to adjourn made by Dana Church and seconded by Blaine Smith. Motion passed unanimously and meeting adjourned at pm.
Adopted this 2nd Day of February 2012.
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Chairman Secretary