STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
JANUARY 4, 2011 9:00 A.M.
Chairman Dave Quale called the meeting to order. Commissioners John Thompson and Harley Steffen were present along with States Attorney Charles J. Peterson.
Commissioner Thompson made a motion to approve the December minutes and Commissioner Steffen seconded the motion. Motion carried unanimously.
States Attorney Charles Peterson gave the Board an update on cases his office is handling for the County.
Commissioner Thompson made a motion to nominate Dave Quale as Chairman of the Board for 2011 and Commissioner Steffen seconded the motion. Motion carried unanimously. Commissioner Thompson then made a motion that nominations cease and cast a unanimous ballot and Commissioner Steffen seconded the motion. Motion carried unanimously.
Chairman Quale made a motion to nominate John Thompson as Vice-Chair of the Board for 2011 and Commissioner Steffen seconded the motion. Motion carried unanimously. Chairman Quale then made a motion that nominations cease and cast a unanimous ballot and Commissioner Steffen seconded the motion. Motion carried unanimously.
Commissioner Steffen made a motion to reappoint Jerry Weinreis to another term on the GV County Airport Authority Board and Commissioner Thompson seconded the motion. Motion carried unanimously.
Commissioner Thompson made a motion to appoint Judy Ridenhower and Mary Ann Schillo to the County Library Board, to replace Elaine Kremers and Rae Ann Gilbertson whose terms are up, and Commissioner Steffen seconded the motion. Motion carried unanimously.
The following resolutions were adopted by the Board.
RESOLUTIONS
Al Miller met with the Board to discuss the County’s retirement program. After much discussion the Board decided to leave the retirement plan for the County as it currently is in place.
Bobby Olstad met with the Board for her annual review of the County’s property and liability policy with her agency. Commissioner Thompson made a motion to pay the annual premium and Commissioner Steffen seconded the motion. Motion carried unanimously.
Sheriff Scott Steele met with the Board to introduce his new deputy Justin Johnson.
Commissioner Thompson made a motion to have the Chairman sign an Agreement for Services between the County and Roosevelt-Custer Regional Council to update the County’s Comprehensive Plan, Zoning Code and Subdivision regulations and Commissioner Steffen seconded the motion. Motion carried unanimously.
Road Foreman Pete Wirtzfeld met with the Board to discuss road department issues. The Board approved of Pete attending the NACE convention in Bismarck January 26th - 28th.
Chairman Quale declared the meeting adjourned at 4:00 P.M.
ATTEST:
______
Cecilia Stedman, Auditor David L. Quale, Chairman, County Commissioners
STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
FEBRUARY 1, 2011 9:00 A.M.
Chairman Dave Quale called the meeting to order. Commissioner John Thompson and Harley Steffen were present.
Commissioner Thompson made a motion to approve the January minutes and Commissioner Steffen seconded the motion. Motion carried unanimously.
Commissioner Steffen made a motion to reappoint Wanda Olson to another term on the County Social Service Board and Commissioner Thompson seconded the motion. Motion carried unanimously.
Commissioner Thompson made a motion to approve a 2010 Homestead Credit Abatement Application and Commissioner Steffen seconded the motion. Motion carried unanimously.
The Board set Tuesday, February 22nd at 1:00 P.M. as the date and time for the annual County/Township meeting.
The Board reviewed the Treasurer’s bi-annual report:
GOLDEN VALLEY COUNTY TREASURER
Beach, North Dakota
Ledger balance for period 7-1-10 through 12-31-10
BALANCE 7-1-2010 $6,041,707.12
JULY COLLECTIONS $251,651.42 JULY PAYMENTS $315,381.25
AUG. COLLECTIONS $256,574.80 AUG. PAYMENTS $325,690.95
SEPT. COLLECTIONS $282,571.05 SEPT. PAYMENTS $425,194.61
OCT. COLLECTIONS $320,920.51 OCT. PAYMENTS $327,555.94
NOV. COLLECTIONS $155,596.61 NOV. PAYMENTS $352,127.54
DEC. COLLECTIONS $1,054,604.68 DEC. PAYMENTS $770,857.42
BALANCE 12-31-2010 $5,846,818.48
$8,363,626.19 $8,363,626.19
BALANCE 12-31-2010 $5,846,818.48 BANK DEPOSITS $1,221,757.19
LIBR. CD & SAVINGS $ 57,576.91
CERT. OF DEPOSIT $4,259,214.16
CASH ITEMS $ 86.64
CHECKS & DRAFTS $ 302,927.25
CASH ON HAND $ 5,256.33
TOTAL $5,846,818.48 $5,846,818.48
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GOLDEN VALLEY CO. TREASURER
Chairman Quale signed a Highway Easement Deed between USA-DOT and Golden Valley County for easements for Forest Highway 4 (County Highway 1746).
Commissioner Thompson made a motion to amend the County Agent budget by $200.00 for snow removal expense and Commissioner Steffen seconded the motion. Motion carried unanimously.
DES Director Brenda Frieze met with the Board to discuss the Homeland ’10 Grant the County received for a new county repeater for $14,813.84. Brenda stated that the County will have to purchase a new base station for the County repeater by 2013 and she will look into getting some grants for this station. Brenda attended the first meeting for the new Multi-Jurisdictional Multi-Hazard Mitigation Plan which consists of Golden Valley, Billings and Dunn County. They have to have an approved plan in order for the jurisdictions to qualify for FEMA funding.
Road Foreman Pete Wirtzfeld met with the Board to discuss the snow situation in the County. Chairman Quale made a motion to lease a bull dozer for snow removal and Commissioner Steffen seconded the motion. Motion carried unanimously.
The Chairman signed a Maintenance Certification for County Federal Aid Projects for the ND Department of Transportation. The Chairman also signed the NDDOT maintenance Agreement for County/Township Roadways within NDDOT Right of Way. Commissioner Thompson made a motion to apply to the Forest Service for easements on Road #722 and Commissioner Steffen seconded the motion. Motion carried unanimously. The Board also signed a modified Schedule “A” agreement between the County and the US Forest Service.
Road Foreman Pete Wirtzfeld and Tim Kelly from Kadrmas, Lee & Jackson, Inc. met with the Board to discuss current and future road projects.
Chairman Quale declared the meeting adjourned at 2:45 P.M.
ATTEST:
______
Cecilia Stedman, Auditor David Quale, Chairman, County Commissioners
STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
FEBRUARY 22, 2011 1:00 P.M.
Chairman Dave Quale called the meeting to order. Commissioners Harley Steffen and John Thompson were present.
The purpose of this special meeting was to hold the annual County/Township meeting.
Eight Township officers representing 6 of the 10 organized townships were present for this meeting along with Road Foreman Pete Wirtzfeld.
Chairman Quale welcomed the group and thanked them for coming. Quale asked the group that in the future if they plan to close a township road due to snow, to let the post office and schools know if that road is currently being used as a mail or bus route.
Commissioner Steffen presented a copy of the State and Local Tax Guide from the State Tax Commissioner’s Office and stated that Golden Valley County had the biggest decrease in taxes in the state.
Commissioner Thompson asked the group to let the County know if they are aware of any gravel in the northern part of the County for the county to crush. Thompson also informed the group that the County will be updating their zoning ordinances this year.
Road Foreman Pete Wirtzfeld spoke on the following topics:
· equipment rates will be the same as last year but may be re-evaluated this fall
· the County is leasing a dozer for snow removal and could do work for the townships @ $110/hr.
· the County’s culver policy will remain the same
· surfacing that was done last year and crushing done in 2010 and planned for 2011
· work done on a snow trap on County Rd 11 north of Sentinel Butte
· projects done in 2010 and planned for 2011
· the County upgraded their motor graders last fall and added a 4th motor grader
Other topics covered were the Oil Impact Funds, the Infrastructure Fund and increased traffic concerns due to more oil industry in the County. Andrew Smith from Beach Civil Township thanked Pete and the Commissioners for their help in snow removal this winter.
Chairman Quale declared the meeting adjourned at 2:00 P.M.
ATTEST:
______
Cecilia Stedman, Auditor David Quale, Chairman, County Commissioners
STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
MARCH 1, 2011 9:00 A.M.
Chairman Dave Quale called the meeting to order. Commissioners John Thompson and Harley Steffen were present along with States Attorney Charles J. Peterson
Commissioner Thompson made a motion to approve the minutes from the two meetings held in February and Commissioner Steffen seconded the motion. Motion carried unanimously.
Commissioner Steffen made a motion to amend the Capital Outlay Reserve Budget by $3115.00 to pay for the new workstation in the Clerk of Court’s Office and Commissioner Thompson seconded the motion. Motion carried unanimously. This expense will be reimbursed to the County through the Court Facilities Grant.
The Board approved of the Auditor attending a seminar in Bismarck on tax and abstract forms put on by the State Tax Commissioner’s Office on March 10th and attending the Legislative Wrap-Up on May 9th.
Commissioner Thompson made a motion to approve of the Chairman signing an Amendment to the Detention Service Agreement between Golden Valley County and the State of North Dakota, acting through its Department of Corrections & Rehabilitation, for juvenile detention and Commissioner Steffen seconded the motion. Motion carried unanimously.
Zoning Director Stacey Swanson met with the Board regarding the Zoning meeting held on Monday, February 28th. Commissioner Quale made a motion to approve the conditional use permit and variance for Bridger Pipeline, LLC, as recommended by the
Zoning Board, and Commissioner Steffen seconded the motion. Motion carried unanimously. Stacey also updated them regarding the process involved in updating the County’s Comprehensive Plan and Zoning Ordinances.
Prairie West Development Director, Deb Walworth, met with the Board to update them on the feasibility study she has been pursuing for a manufacturing plant in Golden Valley County.
Road Foreman Pete Wirtzfeld and Tim Kelly from Kadrmas, Lee & Jackson, Inc. met with the Board to discuss road department issues and road projects. It was decided the County wouldn’t apply for an Oil Impact Grant this year since the letter from the Director stated that this program would once again focus on those entities that receive either no funding or minimal funding under the current gross production tax distribution formula and the County hasn’t received a grant the past two years. Commissioner Steffen made a motion to advertise for bids for a pay loader, with bids to be opened at the April meeting and Commissioner Thompson seconded the motion. Motion carried unanimously. Commissioner Steffen made a motion to bid the Knutson Creek & Lardy Corner Project, with bids to be opened at the April meeting and Commissioner Thompson seconded the motion. Motion carried unanimously.
Chairman Quale declared the meeting adjourned at 3:30 P.M.
ATTEST:
Cecilia Stedman, Auditor David Quale, Chairman, Co. Commissioners
STATE OF NORTH DAKOTA )
)SS
COUNTY OF GOLDEN VALLEY)
BOARD OF COUNTY COMMISSIONERS
MINUTES OF PROCEEDINGS
APRIL 5, 2011 9:00
Chairman Dave Quale called the meeting to order. Commissioner Harley Steffen was present along with States Attorney Charles J. Peterson. Commissioner John Thompson was absent.
Chairman Quale made a motion to approve the March minutes and Commissioner Steffen seconded the motion. Motion carried unanimously.
Chairman Quale made a motion to reappoint Gene Skoglund, Paul Schmitz and John Thompson to the County Zoning Board and Commissioner Steffen seconded the motion. Motion carried unanimously.
County Recorder/Clerk of Court Susan Davidson met with the Board to discuss the need for extra help in the Recorder’s Office due to the increase of oil and gas leases the County has received. Commissioner Steffen made a motion to approve of a permanent, part-time position for the Recorder’s Office and Chairman Quale seconded the motion. Motion carried unanimously. Susan will hire Deputy Auditor/Treasurer Crystal Nesvig for this position, making Crystal a full time county employee.
States Attorney Charles Peterson updated the Board on cases his office is covering for the County.
Kelly Cooper, President of the Bank of the West, Janel Ordahl, Financial Services Investment Operator of BancWest Investment Services, Amy Schweitzer, V.P./Area Manager of BancWest Investment Services and Jason Bierman with Hartford met with the Board and a few county employees to discuss the County’s current retirement plan and options for the future.
Sheriff Scott Steele met with the Board to inform them that he is taking applications for the deputy position vacated by Deputy Johnson, that he is receiving bids for a new patrol unit and to discuss the county’s excess property auction that is planned for the near future.
The Auditor informed the Board that the County’s 2011 PILT (Payment in Lieu of Taxes) came in at $1,093,467.99. The Board will meet with the Schools at their May meeting to discuss the disbursements of these funds.
The Board adjourned as the Board of County Commissioners and convened as the County Park Board along with Park Board member Kim Nunberg. Park Board member Brian Keohane was not present for this meeting. Letters of request for funds were read from the Spirit of the West, Pheasants Forever and the Beach Golf Assn. Jim Groll represented the Beach Golf Assn., Ron Barthel requested funds for the Golva Park projects and fire works display, Rick Olson requested funds for Sentinel Public Rec for re-wiring the gym, Ashley Ueckert requested funds for the Fair Board for entertainment expenses at the fair and Janie Rathbun requested funds for the swimming pool. Quale made a motion to give $5000.00 to the Beach City Park for the swimming pool, and give $1000.00 each to Spirit of the West, the Beach Golf Assn., Golva Park, Sentinel Public Rec and the County Fair Board for expenses and Steffen seconded the motion. Motion carried unanimously. The Board felt that the Pheasants Forever Organization didn’t really qualify as a County organization. There was discussion regarding replacing Brian Keohane on the County Park Board per Keohane’s request but no action was taken. Nunberg made a motion to adjourn at 11:25 and Steffen seconded the motion. Motion carried unanimously.
The Board reconvened as the Board of County Commissioners.
County Agent Ashley Ueckert met with the Board to request amending her County Agent Budget to include $500.00 to hire someone to clean their office. Chairman Quale made a motion to amend the County Agent Budget by $500.00 to pay someone $l0.00/hr. for cleaning the office and Commissioner Steffen seconded the motion. Motion carried unanimously.