State Board Called Meeting

STATE BOARD CALLED MEETING

INDIANA RECORDERS ASSOCIATION ANNUAL CONFERENCE

SHERATON KEYSTONE CROSSING – INDIANAPOLIS

APRIL 7-10, 2014

“RECORDERS SALUTE OUR VETERANS”

Monday April 7th

6:00pm – 9:00pm REGISTRATION

Plaza Foyer A on Second Floor

6:00pm – 9:00pm VENDOR RECEPTION

Pizza Party in Plaza Foyer & Ballroom A

Vendors will be set up in Suites 8, 9 & 10

This casual time will give us an opportunity to see the newest technology our vendors have to offer. We will also get to see old friends and get acquainted with our new Recorders!

Tuesday April 8th

8:00am – 9:00am BREAKFAST BUFFET

Plaza Foyer

8:00am – 9:00amREGISTRATION

Plaza Ballroom A & B

9:00am – 9:40amWELCOME, INTRODUCTION, REMARKS & ANNOUNCEMENTS

Mr Paul Joyce, CPA State Examiner, SBOA

Honorable Connie Lawson, Secretary of State

Mr David Bottorff, Executive Director, AIC

Mrs Mary Jo Phares, President Indiana Recorders Assn & Shelby County Recorder

9:40am – 10:10amAUDIT UPDATE

Ms Debbie Gibson, CPA, Director of County Services, SBOA

Ms Tammy White, CPA Director of County Services, SBOA

10:10am – 10:30amBREAK

10:30am – 11:30amPUBLIC ACCESS TO RECORDS

Mr Luke Britt, Public Access Counselor

11:30am – 12:00pmBACK TO BASICS

Ms Tammy White, CPA, Director of County Services, SBOA 12:00pm – 1:30pm LUNCH

Plaza C, D, E

Backyard BBQ Buffet

1:30pm – 2:00pmOIL AND GAS LEASES

Brandon Renner, Attorney with Jackson Kelly Law Firm

2:00pm – 2:30pmWINDMILL FARMS

Sarah Distelrath, EDP Renewables North America LLC

2:30pm – 2:45pmBREAK

Popcorn & Drinks in Vendors Suites 8, 9, 10

2:45pm – 3:15pmGUEST SPEAKER

Jim Brown, State Director of Veterans Affairs

3:15pm – 3:30pmRECORDERS EDUCATION CREDITS

Rina Stuck, Education Committee Chairman

3:30pm – 4:00pmLEGISLATIVE UPDATE

Jerry Weaver, Legislative Committee Chairman

Wednesday April 9th

8:00am – 9:00amBREAKFAST BUFFET

Plaza Foyer

8:00am – 9:00amREGISTRATION

Plaza Ballroom A & B

9:00am – 10:00amPUBLIC RECORDS

Mr Jim Corridan, State Archivist, Indiana Commission on Public Records

10:00am – 10:20amBREAK

10:20am – 11:05amBACK TO BASICS (CONTINUED)

Ms Tammy White, CPA, Director of County Services, SBOA

11:05am – 12:00amNEW LEGISLATION

Ms Debbie Gibson, CPA, Director of County Services, SBOA

12:00pm – 1:30pmLUNCH

Plaza C, D, E

Salad & Baked Potato Buffet

1:30pm – 2:30pmDISCUSSION ON ISSUES WITH DOCUMENTS

DISCUSSION ON ISSUES WITH FUNDS

Choose one of the two groups

Jerry Weaver, Elkhart County Recorder

2:30pm – 2:45pmBREAK

Popcorn & Drinks in Vendors Suites 8, 9, 10

2:45pm – 3:00pmVENDOR DOOR PRIZES

You must be present to win!!!

3:00pm – 4:00pmASSOCIATION BUSINESS MEETING

5:45pm – 6:00pmDOORS OPEN FOR CELEBRATION DINNER TO HONOR OUR VETERANS

Clearwater Ballroom, 1st Floor

Dress is Formal Business Attire or Festive Attire and BLUE & GOLD are the colors of the evening.

Thursday April 10th

8:00am – 9:00amBREAKFAST BUFFET

Clearwater Ballroom, 1st Floor

9:00am – 9:30amRECORDERS MANUAL

Ms Tammy White, CPA, Director of County Services, SBOA

9:30am – 10:30amQUESTIONS & ANSWERS

Ms Debbie Gibson, CPA, Director of County Services SBOA

Ms Tammy White, CPA, Director of County Services, SBOA

10:30am – 11:30pmBY LAWS CHANGES

Joe Dierdorf, Chairman of By Laws Committee

ADJOURN