tel: 01483 406618 or 406619 fax: 01483 408321 email:
the Fountain Centre (Guildford) Ltd Registered Charity number 1089086 /
Job Description
Post title: Finance Assistant/ Independent Contract
Accountable to: Administrator
Responsible to: Fountain Centre Manager
Salary: £12 per hour
Hours of work: 30 hours per month
Job Role
To work within the Fountain Centre recording and banking monies received, entering details on a donor database, communicating with donors and when required provide cover and support for the Fountain Centre administrator in respect of purchases, miscellaneous income, petty cash and service user communication.
Main Duties
- To be responsible for the receipt, counting, recording and banking of all monies received in to the centre in line with centre policy.
- To accurately enter income data in to the Donorflex donation database.
- To assist with the maintenance of the donor database in respect of creating, updating, and amending donor details and records as required.
- To understand the impact of entering data in Donorflex and be aware of how this will affect the use of data by the fundraising team and the impact on the management and statutory accounts.
- To learn all the processes affecting the collection and accounting of donations received directly in to the bank.
- To carry out required financial checks procedures.
- Work autonomously within financial and ethically regulated guidelines.
- To be fully conversant with the rules surrounding data protection compliance and ensure they are adhered to at all times.
- To collect, bank and account for miscellaneous income received by the charity or trading company.
- To be fully aware of the rules regarding gift aid and be competent to advise others within the organisation and donors.
- To ensure accurate records are maintained in respect of donations and donors details to comply with HMRC regulations regarding the claiming of gift aid.
- To be fully aware of the rules regarding the collection of paperless direct debits.
- To deal sympathetically with donors in respect of donations, gift aid or the creation of direct debits, bearing in mind the donor may be recently bereaved or have a relative or close friend accessing the Fountain Centre.
- To ensure fundraisers are aware of centre procedures in respect of donations, gift aid, direct debits and online giving.
- To ensure that confidentiality is maintained at all times.
- To provide office cover as required for one afternoon per week.
- To perform any other duties as assigned by your manager.
General Information
The duties outlined above are not intended to be restrictive and the contractor may be required to undertake additional duties as necessary.
Additional Information
The contractor is required to take reasonable care for the health and safety of him/her and other persons who may be affected by his/her acts or omissions at work.
The Contractor has a responsibility to comply with the Data Protection Act 1998 and the Code of Practice on Confidentiality and Data Protection.
The Contractor will ensure any patient data and information is dealt with sensitively and complies with all Fountain Centre and RSCH policy related to patient care.
The Fountain Centre (Guildford) Ltd Registered Charity number 1089086