Start Up Tech Essentials - Quick Guide

JH FEB15

Description:

Quick reference guide to support CVC Development Workers to raise awareness of and signpost to advice on mainstream technologies that can support the Third Sector organisations to become more efficient, effective and sustainable.

Tech Tool / Pros / Cons / Costs / Where / Good for who?
Office Tools & Collaboration
Microsoft Office365 & OneDrive
Full Office, Email, Contacts & Calendar Software Suite / Full Office software suite (Word, Excel, PowerPoint, Mail etc)
Online and Offline versions
View share wherever you are
Multi-platform
Free for registered charities
File storage & Sharing using OneDrive
Fully compatible with all other MS Office Users / Confusing pricing structure
Offer changes regularly
Free version is online only / Free to £3.30pppm +VAT / office.microsoft.com/en-gb/non-profit/office-365-nonprofit-FX104085114.aspx / Any group or organisation depending on charitable status
Google Drive
Full Office, Email, Contacts & Calendar Software Suite / Full office software suite (Word, Excel, Presentation, Mail etc)
View share wherever you are
Multi-platform
Free for registered charities & Home Users
File storage & Sharing
Mostly compatible with MS Office Users / Online only
Not always compatible with MS Office Docs (e.g. funding bids) / Free for registered charities & Home Users
$2 pppm - 100GB
$10pppm - 1TB /
nonprofits/products/ / Any group or organisation depending on charitable status
Libre Office & Open Office
Office Software Suite / Free office software suite
Download and install on PC or Mac
User interface similar to paid-for software
Doesn’t need broadband connectivity / Offline only
Not always compatible with MS Office Docs
No shared contacts or calendars
No email package / Always free / www.libreoffice.org
www.openoffice.org / Very small groups not needing online access or shared mail, contacts and calendars
DropBox
Online Storage & Backup / Free for up to 2GB
Safe, simple and reliable storage and backup
Access from anywhere
Simple file sharing / Needs good internet connection for cloud synchronisation
Free 2GB can be used up quickly by photos and videos / Free for 2GB
£8 for 1TB / / Any group or organisation
TT-exchange & Pugh
Heavily discounted software for charities / HUGE savings on many software purchases / Mostly for registered charities only / See website /
/ All organisations depending on charitable status
Marketing & Promotion Online
Social Media Platforms / Mass reach
Free
Go to where audience are
Research
Communications
Networking
Google+ puts you on the map! / Time suck
Reputational risk
Takes time, effort and planning to get right / Time & Reputation / Planning & awareness raising online guide: / Any group or organisation
Web Planning Guide
Planning & awareness raising guide from Communities 2.0 and London support charity, lasa / Explains everything you need to know about your online presence
Domain names & Hosting
Planning, strategy & development
Accessibility
Delivering services online / Text heavy
LOTS of information / FREE / Communities 2.0 Website Workbook
/ Any group or organisation
WordPress
Simple Blog-site and/or Website building tool / Easy way to create a free website or blog
Search engine friendly
Responsive to different devices, e.g. mobile & tablet
100’s of designs to choose from
Integration with other online platforms & multimedia
Easy to source WordPress web developers / Regular updates for security & functionality
Takes time, effort and planning to get right
The more you want to do the more complex it can get
Website version needs regular updating of software by admin / From FREE / Wordpress.com / Any group or organisation
Organise and Manage Events / Meetings
Doodle
Simple scheduling tool for organising meeting dates / Simple to use
User-friendly for everyone
Free
No registration required / None / Free / doodle.com/en_GB/ / All organisations
Skype
Video & Voice Calls, instant messaging and sharing tool / Multi platform and multi device
1:1 or Group Calling / video conferencing
Cheap calls to landlines & mobiles internationally
Links with Outlook / Need to download software and have an account
Recipients need Skype account
Needs good internet connectivity / Free / / All organisations
Hangouts (Google)
Video & Voice Calls, instant messaging and sharing tool / Multi platform and multi device
1:1 or Group Calling / video conferencing
Cheap calls to landlines & mobiles internationally
Links with Gmail & Google Drive account / Recipients need Google account
Needs good internet connectivity
Works best with Google/Gmail account / Free / / All organisations
Eventbrite
Organise, manage and evaluate events and attendees / Easy to use for any event type
Share event and event news
Manages registrations & waiting lists
Free for free events
Manages delegates and emails
Social media and web integration / Small fee for paid for tickets
The more you want to do the more complex it gets / Free for free events
2.5% of the ticket cost plus£0.65per ticket sold / / AGM’s, Fundraising Events, Conferences, Training, Workshops etc
Publishing Information
E-bulletins / MailChimp
Email newsletters using specialist email marketing software / Pre-designed templates
Social integration
Personalisation
Advanced analytics – see who’s clicking on what and when
Works on any device / Setting up takes time
The more you want to do the more complex it gets / Free to send 12,000 emails per month to <2,000 subscribers / mailchimp.com / All groups and organisations managing email lists of supporters, service users, donors etc
Issu
Online publishing tool for reports, newsletters, supporter magazines, Annual Reports etc. / Publish online for free
Integrate with other online presence
Looks professional
Quick, easy and free / None / Free / issuu.com / All organisations

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Communities 2.0 Start Up Tech Essentials Quick Guide for CVC Development Officers FEB15 – JH PAVS