Standard Letter of Offer to Non-Tenure Earning Non-Teaching Faculty
(New Employee)
, 20
Dear :
Upon the recommendation of the faculty and chair of the , we are pleased to offer you a non-tenure earning position as at an (academic year/annual) salary of at FTE. The appointment will commence on . Your appointment is subject to the Constitution and laws of the State of Florida and the United States, the rules and regulations of all applicable governing bodies of the University.
Commensurate with Policy # 0-615 this offer is contingent upon the successful completion of a criminal history background check. Upon signing this letter, you will receive an e-mail with instructions on how to initiate your background screen. If you do not initiate the background screen in a timely manner or if the results have not been received by the above listed start date, then your start date will be revised. Please note, if the results of the background screen do not meet the university's standards, this letter of offer may be revoked. You may review the University's Criminal History Background Check Policy at
It is your obligation to report outside activity and conflict of interest under the provisions of Article 19, Conflict of Interest and Outside Activity of the USF-UFF Collective Bargaining Agreement (
The University is issuing this contractin accordance with USF Regulation USF10-102, Personnel [Faculty] Recruitment, Selection, Appointment, and Article 8, Appointment, of the USF-UFF Collective Bargaining Agreement. This employment offer and contract will remain in force unless otherwise specified. Note: If hired without a search and using a waiver of advertisement, add this sentence: Your employment under this contract will cease on . No further notice of cessation of employment is required.
INCLUDE THE FOLLOWING PARAGRAPH IF FUNDED BY “NONRECURRING FUNDS” (e.g., contracts and grants, sponsored research funds and grants and donation trust funds):
This appointment is funded from non-recurring funds and is subject to the continuation of those funds. Therefore, this appointment is temporary and will end as specified above. In the event the funds are discontinued or reduced, this appointment may end sooner or result in a reduction of your FTE.
One of the great advantages about working for the University of South Florida is our robust employee benefits program. Human Resources has prepared an online benefits orientation that will help to explain the offerings available and provide you with enrollment information. We strongly encourage you to view the presentation prior to your first day of employment. You will have 60 days from your date of hire to make elections for your health, life, and dental insurance coverage and 90 days for your retirement program. One of the benefits provided by the University is the selection to one of three retirement programs. You may review the list of all benefits offered to employees by visiting the HR website at
The USF/UFF Collective Bargaining Agreement (Article 6) prohibits discrimination against any employee based upon race, color, sex, sexual orientation, religion, national origin, age, military status, veteran status, disability, political affiliation, marital status, or employee rights related to union activity as granted under Chapter 447, Florida Statutes. Claims of such discrimination by the University may be presented as grievances pursuant to Article 20, Grievance Procedure and Arbitration.
It would be appreciated if you would arrange for three official transcripts for all graduate coursework completed and certifying the highest level of degree to be sent to by . Final appointment is subject to verification of your credentials.
On or before your hire date you must go to the Human Resources (HR) Office located in the Student Services Building, Room 2172, to complete the necessary paperwork that will put you on the payroll. Your department will schedule an appointment for you. To expedite this process, please be prepared to:
- Provide documentation that establishes your identity and employment eligibility (in accordance with the Immigration Reform and Control Act of 1986). A list of acceptable documents for the I-9 form is attached.
- Provide your passport, I-94, visa and appropriate immigration support documents based on visa class, if you are a foreign national.
- Enroll in USF’s Direct Deposit program which is a condition of employment at the University. A voided check or a deposit slip is needed in order to complete the enrollment forms. If you do not currently have a bank account established, HR can provide you with information on available options.
The University conducts a New Faculty Orientation Program ( in August. New faculty members are expected to participate in this important event.
If you wish to accept this contract on the above terms, please sign the original copy of this letter where indicated and return it to Dean no later than . Your signature on this document shall not be deemed a waiver of the right to process a grievance with respect thereto in compliance with Article 20 Grievance Procedure and Arbitration.
We are enthusiastic at the prospect of your joining the faculty. Your background and qualifications will add unique strength to the Department and College, and hence to the University as a whole.
Sincerely,
, Vice President
, Dean
College of
Ralph C. Wilcox
Provost and Executive Vice President
Date ______
I accept the contract on the above-stated terms and conditions.
______
Signature(Candidate's Name)
HR Processing Information (please insert information)
- Department I.D.:
- Job Code:
- Position #:
- Supervisor’s Name:
- Supervisor’s Title:
- Supervisor’s Position #:
- Mail Point:
- Office Location:
- Office Phone Extension:
- Pay Distribution #:
Enclosure:Acceptable Documents List
LISTS OF ACCEPTABLE DOCUMENTS
Documents that Establish Both Identity and Employment Eligibility
- U.S. Passport (unexpired or expired)
- Certificate of U.S. Citizenship(Form N-560 or N-561)
- Certificate of Naturalization(Form N-550 or N-570)
- Unexpired foreign passport, with I-551stamp or attached Form I-94 indicating unexpired employment authorization
- Permanent Resident Card or Alien Registration Receipt Card with photograph(Form I-151 or I-551)
- Unexpired Temporary Resident Card (Form I-688)
- Unexpired Employment Authorization Card(Form I-688A)
- Unexpired Reentry Permit(Form I-327)
- Unexpired Refugee Travel Document (Form 1-571)
- Unexpired Employment Authorization Document issued by DHS that contains a photograph(Form I-688B)
Documents that Establish Identity
- Driver's license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address
- ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address
- School ID card with a photograph
- Voter's registration card
- U.S. Military card or draft record
- Military dependent's ID card
- U.S. Coast Guard Merchant Mariner Card
- Native American tribal document
- Driver's license issued by a Canadian government authority
For persons under age 18 who are unable to present a document listed above:
- School record or report card
- Clinic, doctor or hospital record
- Day-care or nursery school record
Documents that Establish Employment Eligibility
- U.S. social security card issued by the Social Security Administration(other than a card stating it is not valid for employment)
- Certification of Birth Abroad issued by the Department of State (FormFS-545 or Form DS-1350)
- Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
- Native American tribal document
- U.S. Citizen ID Card (Form I-197)
- ID Card for use of Resident Citizen in the United States(Form I-179)
- Unexpired employment authorization document issued by DHS (other than those listed under List A)
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