Condominium Association of Parker Plaza Estates, Inc
Condominium Association of Parker Plaza Estates, Inc.
2030 South Ocean Drive
Hallandale Beach, Florida 33009
Tel: (954) 458-5111 ~ Fax: (954) 458-3276
Email:
Meeting of the Board of Directors
Tuesday, September 19, 2017 at 7:30pm
Minutes
Call to Order
The meeting was called to order by President, Robert Perlman at7:30pm.
Roll Call
Robert Perlman, President
Rosalie Caplan, Vice President
Bertica Robinson, Secretary
William Gennaro, Treasurer
Robertino Asaturyan, Director
William Chaiken, Director
Robert Fisher, Director
Linda Lustig, Director
Donald Pinkus, Director
Proof of Notice
Properly posted.
Committee Report
None.
Old Business
Construction Project Update
Premier Elevator
New Business
Secretary’s Report
Bertica Robinson presented.
President Report
Rosalie Caplan and Linda Lustig introduced Akam, a property management company.
Akam, a New York company, presented.
Akam in South Florida is totally independent from New York. They have a complete separate executive team and complete finance department in South Florida. All Akam does are condominium associations east of 95 (95% on the ocean or inter-coastal, and every single community they service has a management team dedicated full time exclusive to that community) and as far South as Fisher Island in Miami. In Florida, Akamhas close to 500 employees ranging from maintenance to janitorial, front desk operations to administrative and managerial partners servicing over 12,000 units.
Akam provides services such as Administration (administrative function, management, office, processing pay work, applications, maintenance, janitorial and financial).
Operations:Akam will come into a building and break down the physical components of the building (mechanical, electrical and plumbing), the exterior envelope and then go into the operational administrative details, such as taking and analyzing every service contract. Akam does not have a list of preferred service providers.They will also provide a maintenance plan. The operations department will come to the building for three reasons: First reason being to come out and do an inspection of the building and supervise the staff and go over the maintenance or when they are in the area. The second time is when they are called in by maintenance or management staff, who is also their client, and support them. The third would be in case of an emergency or catastrophe such as fire or flood, and their operations team will get the building back up and running through emergency service providers and different people they can bring in to get the building back up in shape.
From a compliance perspective, Akam will do a complete overview of the building’s compliance and regulations and advise the board of directors if they should find anything to be deficient and the methodology to go about to cure that.
Within usually the 120 days of Akam’s initial engagement of the property when they start on site, they will also do a 5 year capital walkthrough, which will give the board of directors a capital stand point or replacement stand point for the next 5 years and will tie it with the yearly preparation of the budget and that is updated on a continual basis every year by the operations department as to what they feel should go into the budget or should be taken out.
Akam does not report to shareholders. Their role is to come in, assess the operation, develop plans and preventive maintenance programs and overall financial planning and make recommendations for solutions. They have a whole development team and Human Resource department in their corporate office to support staff, staff changes.
Akam also has a full finance department. The person cutting a check is separate from the person who is receiving the association money and independent from the person preparing your financial reports or reconciling.
Open Question/Answer session.
Rosalie Caplan stated that in the beginning, before she introduced Akam, she did not say that the building has a “wonderful” Assistant Manager, and wanted to say“Mayra has been an amazing asset to the building and to the board” and want her to continue to do the best job she can. “She has been amazing throughout the process with the storm and everyone felt safer because of some of the things she put into place.” The other thing she wanted to mention was that everybody is concerned because the building had fraud years ago, and are paying back a big loan, which is one of the reasons why maintenance is what it is today. This board has instituted a process where in addition to Bertica Robinson and Bill Gennaro going over the bills and checks; no checks go out of this building without two (2) signatures from board officers. It was instituted this past year, and wanted everyone to know. There will be no fraud under their watch.
Consideration and Approval of Proposed Budget
Bertica Robinson and William Gennaro presented the line items on the proposed budget.
Open Questions/Answers Session
A motion was made to approve the 2017-2018 Budget.
The motion was seconded.
2017-2018 Budget was approved unanimously.
Treasurer’s Report for August presented by William Gennaro:
Year to Date Income
Income YTD $4,873,965.00
Under Budget by $26,702.00
Year to Date Expenses
YTD Expenses: $482,727.00
Under budget by $45,725.00
YTD $4,031,984.00
Under Budget $534,737.00
Bank: $602,621.00
Payroll: $32,811.00
Money Market: $63,764.00
Special Assessment Fund for the elevators: $195,071.00
Escrow: $925,863.00
Delinquencies:
$6,102.00 (2 units indefault for maintenance)
Outstanding Legal cases: $68,317.00
New Special Assessment Fund Total Collected: $1,448,281.00
(Thirteen {13} units have not paid for a total of $32,500.00 and will be turned over to the attorney)
Vote to Close the Office on Friday, the day after Thanksgiving
The management office would be closed the day after Thanksgiving, the national holiday. Employees have the option not to work on Friday as unpaid or to work their regular schedule.
A motion was made to approve closing the office on Friday, the day after Thanksgiving.
The motion was seconded.
The motion was approved unanimously.
Waterproof Bracelet FOBS
Robert Perlman stated that we could have rubber bracelets with the fobs inserted. These would be waterproof.
Good and Welfare
Adjournment
Motion to adjourn the meeting.
Motion wasseconded.
The meeting was adjourned at 9:30pm.