Standard Agenda for a Committee Meeting of the MG Car Club Canberra Inc s2
MG Car Club Canberra Inc
Club Monthly Meeting Minutes – 10 November 2016
President: Greg Whitfield (GW), Treasurer: Laurie Gardiner (LG), Secretary: vacant
Vice President & Motorsport Coordinator: Kent Brown (KB), Committee & Display Events: Carlo Busato (CB), Committee member, Editor & Webmaster: Mark Horsfield (MH), Committee Member & Social Coordinator: Mike Lawless, Assistant Secretary: Simon Braun (SB)
Item / Minutes1. Opening and attendance, apologies / Welcome by President.
New members and visitors or guests: Dr Alan Bryce has joined the Club with his 2002 TF 135 and is already ‘enjoying’ the many maintenance challenges that await him.
Apologies: MH, the Dechaineuxs, Denis Sergeant, Val Long, Tony and Eda McGloughlin
2. Guest Speaker / Ed Watson gave an interesting presentation on replacing the rear plastic window in the modern TF soft top with a new glass rear window. The kit was sourced in England and cost £250. The glass screen is slightly smaller than the original plastic screen to allow it to sit flat on the rear storage shelf when the soft top is folded away. Ed also spoke on replacing his rear Hydrogas suspension with coil over shock's suspension. The replacement rear shock kit cost $1,760.
3. Confirm Minutes / Minutes of the meeting of 13 October 2016 will be posted for review at next meeting and on the club website.
4. Matters Arising / · GW spoke about the work that has been underway for some time to amend By-law 12 that deals with the conduct of our Display Days. KB spoke in detail of the proposed amendments to introduce the Pride of Ownership. The proposed amendments to By-law 12 were unanimously accepted by the meeting.
· KB also spoke on proposed changes to By-law 5 that deals with Club Trophies and Awards. The criteria for awarding the Magic Midget Cup (donated by Peter Daley and with his agreement) is to be slightly modified to include voting by the public. Also, The Historic Trophy (a poster) is to be replaced with the new Brian Darke Trophy and given a slight change of focus from sporting to the use of an older MG in all Club events. The new trophy was first awarded to Peter Dechaineux in 2016. The meeting accepted the proposed By-law changes.
· Trevor Finklaire advised the meeting that Tony McGloughlin has received a clear bill of health and should soon be back and active in the Club.
5. President / GW spoke to a number of items:
· The Club has no Secretary or Social Coordinator at present. Having a Secretary is essential for the Club to function. Without a Social Coordinator the many social outings and runs will also cease. GW encouraged members to consider assisting the Club by volunteering for this position.
· A member, Ken Brownrigg, is seeking assistance from any members with experience fitting door rubbers to his TD.
· The Club will be joining the Jaguar Drivers Club on a run to Braidwood on 26 Nov, meeting at the car park at the end of Gibraltar Street for a 9:30 departure. Spaces are limited for the display but all are welcome.
· There is a Club Workshop planned for Saturday, 19 Nov, with a focus on electrics. Any members interested in attending please put your name on list for catering purposes.
6. Treasurer / Monthly Treasurer’s Report as displayed
7. Secretary / No report
8. Social Secretary / Upcoming events that were already planned:
· Thursday, 15 December - Christmas North/South BBQ on Black Mountain Peninsula BYO everything..
· Sunday, 8 January - New Year Breakfast at Cafe Injoy – Gold Creek Village details will appear in Tappet Chatter.
· Australia Day, Thursday 26 January – run to Yass for the annual BBQ in the park.
· Brian Calder spoke of his preliminary planning for the Annual Weekend Away, 28-30 April 2017. The run will be up through Oberon and will visit the famous Mayfield Gardens, a 160 acre site that should be spectacular for their Autumn Festival.
· Kerry Atkins spoke of his preliminary planning of the Spring Time Tour for 2017. The tour will be up through Armidale and Tamworth over a two week period commencing on 20 Oct. More information to follow.
9. Sporting Secretary / KB reminded members the Club’s final Motorkhana for 2016 will be on Sunday, 27 November. Come and have a go, volunteer to help or just to be a spectator.
Also on 19 November is an Endurance race meeting at Sydney Motorsport Park (Eastern Creek). KB and Brian Weston will be racing in what is set to be a very exciting event with a maximum number of starters with 50 historic race cars on the grid.
10.A/Secretary (Display) / Sunday, 4 December - Terribly British Day. There is a $5 entry charge per car with proceeds going to charity. Details are in Tappet Chatter.
11. Editor / MH was away for the meeting
12. Web Master / MH was away for the meeting
13. CACTMC / Brian Calder raised these matters:
· Of the 74 organisations affiliated with CACTMC, only 1 club (our MGCCC) nominated a representative to be part of the review of the Council’s governance arrangements. Very disappointing.
· An event titled ‘Wings n Wheels’ is attempting to be planned for Canberra Airport in 2017. The event will be similar to Wings over Illawarra. More information will follow.
· Wheels Display Day will be on 12 March 2017. More information will follow.
· The NSW Special Vehicle Registration Scheme is gaining momentum and could migrate to the ACT. The Council is likely to support the introduction of a similar scheme to the ACT as long as it is not to the detriment of the existing Historic Registration Scheme for Club vehicles.
· Summernats 2016 will accept classic cars entry free. Interested members will need to present at Dixon College at 8am to collect entry pass. More details will be in Tappet Chatter.
14. Library / Nothing to report.
15. Natmeet / Details are in Tappet Chatter
16. Regalia / Nothing to report.
17. Any New Cars?
18. Restoration News? / Dr Andrew Palfreman advised he is experiencing some issues with this MGA master cylinder.
19. Have you received any good service lately?
20. Other / · GW mentioned the Club’s charity for the last year has been Alzheimer’s ACT. Members were invited to nominate charities for Committee consideration for 2016/17.
Next Meeting / Next meeting is the Christmas meeting on 8 December 2016. If you intend attending please bring a plate of goodies to share.
Close and then Supper / The meeting closed at 9.18pm.
MG CAR CLUB CANBERRA Inc
SUMMARY OF CORRESPONDENCE - October 2016
INWARDS CORRESPONDENCE
Item / Referred toBank Statements / LG
Club magazines / MH
OUTWARDS CORRESPONDENCE
Item / AuthorSUMMARY OF RECORDABLE COMMITTEE DISCUSSIONS
BETWEEN COMMITTEE MEETINGS
Matter / Action2