Holiday Lights Parade

Please join the Greater Flagstaff Chamber of Commerce,Vora Financial Group and the Flagstaff community in celebrating the holidays with the Vora Financial Holiday Lights Parade.

Date: Saturday, December 10, 2016

Staging: 5 pm SHARP, Parade beings promptly at 6 pm

LOCATION: Parade starts at Beaver and Elm

ROUTE: Beaver to Aspen, Aspen to San Francisco & San Francisco to Elm

Parade Participation & Deadline

Entry Deadline: November 25th or 100 entries

In order to maintain its quality and success, the parade will be strictly limited to 100 entries, on a first-come, first-served basis. Parade lineup is determined by a variety of factors, not by the order the application was received.

There is a $75 application fee for all participants. Please complete all sides and details of the application, and return promptly with payment to ensure a position in the parade. Remember to take special note of the limitations and requests listed on the application.

To all parade participants: Mandatory meeting is at the American Legion on Tuesday, November 29, 2016 at 8:30 AM. A representative for your parade entry must attend or your float will not be included in the parade.

It is mandatory that each parade entry supply TWO safety monitors to accompany its entry/float during the parade. Volunteer safety monitors must be at least 18 years of age and must walk beside, in front of, or behind the float entry. Monitors cannot ride inside of vehicles or on floats.

Make sure to double-check your lights BEFORE you show up in staging! If your lights don’t work, it’s going to be hard for you to get in and out of staging and repair them.

If you have questions, please feel free to contact Theresa Johnson at the Chamber. 928-774-4505.

2016 Holiday Lights Parade Entry Application

Applications received without a complete description below will not be entered into the parade. If your entry description changes, please forward those changes to as soon as possible.

  1. Contact and Float Information

Contact Information
First and Last Name:
Mailing Address:
City, State & Zip Code:
Phone Number:
Email Address:
Name of Person Who Will Attend the Mandatory Meeting:
Float Information
Business (name of business/organization):
Title for Float Entry:
Number of People in Float:
Animals:
  1. Description of Entry:Please provide a detailed description and drawing of how your entry will be decorated. Include lights, music, other sounds, and/or animals that you will have with your float. Include the number of vehicles, people walking beside the float, people in the float and what you will be passing out.
  1. Dimensions & Information for Parade Entry:

Width (max. 8ft)
Length (max. 35ft)
Height (max 13ft)
Total # of Vehicles (max. 3)
Type of Vehicle #1
Type of Vehicle #2
Type of Vehicle #3
Total # of Youth
# of people in Vehicle
# of people around float/walking (max. 50 people)
Type of Performance
Items that will be handed out
Total # of animals
Is your float sponsored by another business or organization? If so, will you have advertising indicating as such?
# of years of participation in the parade
  1. Please provide the names and contact information for your two (2) safety monitors.

Safety is always a priority during the parade. It is MANDATORY that each parade entry provide TWO safety monitors to accompany its parade entry.

Name / Email / Phone #
  1. Do you have any special requests related to line-up position? Please explain the reason for your request. (Efforts will be made to accommodate requests, but there are no guarantees)
  1. Emcee Announcement.This statement should be 25 words or less, exactly as you want it to be announced to the crowd. This can be anything about your business, upcoming events, important dates about your business etc.
  1. Rules and Guidelines
  2. NO ENTRY IS PERMITTED TO INCLUDE A LIVE SANTA CLAUS. The official Santa Claus is reserved for the Title Sponsor Parade Entry.
  3. Parade participants MUST send a representative to a MANDATORY pre-parade meeting.
  4. ABSOLUTELY nothing is to be thrown from the entry. This is a mandate of the Flagstaff Fire Department & the Flagstaff Chamber, due to the numerous safety factors for both participants and viewers of the parade. Items may be HANDED out by marchers walking next to the crowd.
  5. All floats for each entry MUST have a minimum of one 2A10BC-type fire extinguisher (Fire Department requirement)
  6. All floats are subject to inspection by the Flagstaff Fire and/or police departments. Entries deemed unsafe cannot participate.
  7. All animal entries MUST provide their own pooper scooper. Please keep in mind that the weather could be harsh. If you do have an animal in your entry, please make sure to include this in your application.
  8. Please have all participants dress appropriately for the cool temperatures.
  9. Please provide a copy of these guidelines to all parade participants.
  10. To provide a fantastic experience to spectators, you are required to keep moving AT ALL TIMES. Not stopping is allowed.
  11. Staging begins at 5 PM sharp and the parade begins promptly at 6 PM. Staging occurs in a residential area. Music and loud noises in the staging area are PROHIBITED! Conduct respectful of all other parade participants is mandatory.
  12. Only vehicles that are part of the parade entry may park in the staging area.
  13. All entries are limited to ONE float, flatbed OR commercial sized vehicle (that do not exceed the size restrictions) OR THREE standard sized vehicles. Those that exceed this limit will need to pay another entry fee.
  14. Portable generators/compressors used on floats should be securely mounted. A 12 inch or more clearance must separate any part of the generator/compressor from combustible fabrication material. All fumes should be exhausted away from the float. Do not attach lights near the generator. Carry extra gasoline away from the float.
  15. All entries and participants MUST have some form of lighting; although it isn’t required it is highly recommended!
  16. Entry decorations MAY follow religious, holiday, or seasonal themes.
  17. All float material must be flame retardant
  18. Floats cannot be more than 13 feet high, 8 feet wide or 35 feet long.
  19. The use of music or appropriate noise is encouraged while proceeding in the parade; however, firecrackers, poppers, or similar devices are not permitted.
  20. Forms of electricity which can be used include: gas generators, individual dry cell battery packs, car batteries converted to AC, glow sticks and flash lights.
  21. All wiring must be properly secured (use “U” nails) to prevent mechanical damage and injury to float riders. For best visual effectiveness and impact, use lights with green wiring. Use heavy duty extension cords that will not overheat.
  22. All connections must be made with U.L. approved electrical boxes or devices.
  23. In case of extremely inclement weather, the parade could be cancelled or rescheduled. A telephone call to the contact person listed on your parade application will be made on December 10 if extreme weather conditions prohibit moving on with the event. That person is responsible for informing all others associated with that entry.
  24. Noise in the staging areas is PROHIBITED. After a sound-check, please turn off speakers and refrain from playing instruments, music, or sound making device to respect the residents, until entering the parade area proper.
  25. The contact person for parade entry is responsible for letting all participants know the rules
  1. Participant Waiver

In consideration of your permitting me and my group to participate in the Northern Lights Holiday Parade, presented by The Greater Flagstaff Chamber of Commerce, on Saturday, December 10, 2016, I hereby for myself, my heirs, executors, administrators or anyone else who might claim on my behalf, covenant not to sue, and waive, release and discharge the Grater Flagstaff Chamber of Commerce, its members, volunteers, parade officials and any sponsoring body, their successors and assigns from any and all claims or cause of actions I may have for all personal injuries or property damages caused by or arising out of the Northern Lights Holiday Parade and its related activities. It is understood that I am signing on behalf of every individual who becomes a part of this entry and that the above waiver of liability applies to each individual

I have read the above and agree to the guidelines set forth by the parade officials and understand the conditions of the waiver of liability.

Print Name: ______Signed: ______Date: ______

Payment Information:

Check

Cash

Credit Card

Number: ______Exp. Date______Sec. Code______

Name: ______Address:______City: ______

State: ______Zip Code: ______Amount Due:______