Staff & Faculty

HEARNE ISD

CRISISMANAGEMENT

2014 - 2015

PROCEDURES FOR

STAFF & FACULTY

*Phone (979) 279-3200 *Fax (979) 279-3631

General Procedures

1. In case of emergency, use the Hearne Police Department at (979) 279-5333 instead of dialing 911 if

possible.

2. Notify the Principal and the Superintendent (279 -3200) of any incident of an emergency or crisis

nature. The Superintendent will either be notified by the Principal directly or by his/her designee.

3. Leave all press releases or pubic comments for the principal. If the media contacts you for an

interview, please make no comments and calmly direct then to contact the principal.

Emergency Drills

FIREDRILL- 1x each month, with 2 during the year having an obstruction in place

TORNADO DRILL– 2x each year

LOCK DOWN DRILL – 1x each year

EVACUATION FROM BUILDING – 1x each year

EMERGENCY CODES

Tornado or Bad Weather Alert – 1 Long Bell

• Move away from all windows
• Take emergency kit and keys
• DO Not lock the door
• Leave your lights on
• Clear Signal = 4 short bells, typically followed by announcement

EVACUATION OF SCHOOL (Fire) 3 short ells

• Follow evacuation route
• Take emergency kit and keys
• Do Not lock door
• Leave your lights on
• Clear Signal = 1 Bell

EVACUATION OF SCHOOL (AWAY) from DANGER

Announcement “Teachers, evacuation of school to ______” will be given over intercom.

• Fire Alarm sounded with 3 beeps
• Follow evacuation route to designated location
• Take emergency kit and keys
• Do Not lock the door
• Leave your lights on
• CLEAR signal = 3 Beeps

Teacher, other procedures will be followed once you have arrived at the designated evacuation site.

Inclement Weather Procedures

2014 – 2015

The following procedures will be observed for the cancellation of school due to weather conditions:

1. Announcements will be made prior to 6:30 A.M. The day of cancellation.

Mashell Pierce and Teresa Rucker will prepare the message for the call-out

system. Jeremy Gaston will post notice on website.

2. The following will be notified and will announce closing or late starting of school:

A. KBTX – TV Channel 3 Bryan – (979) 846 – 7777

B. KCEN – TV Channel Temple – (254) 859 – 5481

C. KAMU – TV Channel 15 Bryan – (979) 845-5611

D. KAMU – FM Radio 90.9 Bryan - (979) 845 – 5611

E. KXXV – TV Channel 25 Waco – (254) 754- 2525

3. Hearne ISD staff will be notified by the appropriate personnel:

School Administrators – Joy Toney, Dianne Sexton, & Jay Davis

Central Office Personnel – Mashell Pierce

Campus Staff – Principals

Cafeteria – Yolander Spiller

Maintenance – Joe Taylor

Custodians – Corey Burns

Bus Drivers – Fondell Adams

4. The following Region VI personnel will be notified of closing or late start:

Michael Holland – (713) 702-9411 –

Ellen Ratliff – (936) 581-4627 –

Joy Toney – (979) 777- 4105

Dianne Sexton - (935) 355-6169

Jay Davis - (254) 855-4182

Mashell Pierce – (979) 906-0011/ (979) 820-4325

Brodrick McGrew – (979) 450-2090/(979) 450 -2090

Katelyn Miksch – (979) 906 – 8997

Charlot Finnigan – (979) 224-4247

Joslyn Pierce – (979) 906-1082

Danny Hoffman – (979) 229-5730

Binal Patel – (979) 906-8048

Yolander Spiller – (979) 436-2666

Joe Taylor - (979) 906-8042 or (979) 224-1955

Jeremy Gaston - (979) 229-9940

Fondell Adams – (979) 777-7877

Toney Sexton Davis

Joe TaylorJoslyn PierceBrodrick McGrew

Fondell AdamsKatelyn MikschJeremy Gaston

Yolander SpillerMashell PierceCorey Burns

Crisis Management Teams

Each teacher and staff member will be trained in the Hearne ISD Crisis Management Procedures. Even if you are not named to a Crisis team, you will be counted on to assist in time of need.

Your Campus Crisis Management Team is headed by your Principal. The roster should be in your handbook. Ask your campus secretary if you did not receive a copy.

The District Crisis Team is headed by the Superintendent and is made up of all the Administrators and School Resource Officers. The roster and duties listed are in the Crisis Procedures Manual kept by each Administrator and secretary.

CRISIS COMMUNICATION

Respond to the emergency first. First aid in located in this pamphlet. If EMS is needed, have someone call 911. The injured person should not be left unattended by a school employee.

Notify the Principal. Send a student or another employee to notify the Principal.

Notify the parents/guardian. Principal or designee notifies the parents or guardian of the injured child or nest of kin of injured employee. NOTE: If a parent/guardian cannot be reached, a message should be left continue to call every five minutes until someone is reached.

Notify the Superintendent's Office. Questions about the presence of an emergency vehicle on campus may come to the central office. Update the office on what is happening.

Activate Crisis Team. The Principal will activate the Campus Crisis Team if needed. The Superintendent or designee will activate the District Crisis Team if needed.

Crisis Communication for Violent or Criminal Acts

Always notify the School Resource Officer by campus or pager if during school hours or the Police Dept. of the following events:

1. Assaults of teachers or students, physical and sexual.

2. Illicit drug use, selling, suspected overdose

3. Intruder or unauthorized persons on campus

4. Weapons on campus

The Police Officer at the scene will need the cooperation of all staff members. Please provide any physical evidence as soon as possible. Assistant in obtaining written statements from witnesses, and write your own statement for the officer.

Communicating With the Media

All employees must know the following directive:

• In emergency or disaster situations, DO NOT make any statement to the news media.

If pressed for information, simply state that you must apprise the Superintendent of the situation.

• If contacted by telephone or at the scene of a crisis by the media, direct them to the Principal or Superintendent. Do not release the names of victims or details of the event until proper authorization from the central office has been issued.
• The Superintendent may direct the Principal to assume the role of chief communicator to the news media, working collaboratively with Public Information.

PERSONNEL GUIDE

Principal(s)

• Activate building evacuation procedures:
• COPSYNC, 911 (if needed), school resource officer, and transportation if site is to be evacuated
• Contact superintendent to notify him/her of the situation.
• Notify campus Crisis team and inform of situation: begin search of the grounds (bomb threat)
• If building is to be evacuated, evacuate starting with rooms nearest threat.
• Becomes responsible for the overall direction of disaster procedures on site.
• Arrange for transfer of students, and other individuals when their safety is threatened.
• Take any steps deemed necessary to ensure the safety of all.
• Assist as directed by Superintendent.
• Prepare fact sheet and media statement.
• Debrief with campus crisis team and staff.

Teachers/Staff

• Responsible for the supervision of students and will remain with students until directed otherwise.
• Direct evacuation of students in their charge in accordance with signals, warnings, written notifications, or otherwise directed.
• Render first aid if necessary.
• There should be school staff on campus trained in first aid and CPR.
• Take roll as soon as possible after disaster strikes or once reaching command post.
• Report any missing students.
• Assist as directed by Principal.

Custodians

• Responsible for the use of emergency equipment, the handling of supplies, and the safe use of available utilities.
• Survey and report any damage to Principal.
• Assist rescue operations as required.
• Assist fire-fighting efforts until regular fire fighters take over.
• Control main shut-off for gas, water, and electricity; assure no hazard results from broken or downed power lines.
• Conserve usable water and other supplies.
• Assist as directed by the Superintendent or Principal.

School Secretary-Other Administrative Staff

• The school secretary is responsible for reporting fire or other crisis.
• Provide for the safety of essential school records and documents
• Utilize telephones and monitor emergency radio broadcasts
• Assist as directed by Principal

First CALL SCHOOL NURSE

BASIC FIRST AID

Heart Attack & Stroke / Choking / Seizure / Bleeding / Fractures
Signs & Symptoms / Signs & Symptoms / Signs & Symptoms / Signs & Symptoms / Signs & Symptoms
Middle chest pain & left arm and neck / Unable to breathe / Uncontrolled muscles contractions / External-uncontrolled bleed / Swelling
Shortness of breath / Victim clutches throat / FIRST AID / Internal -pain in stomach/chest
dizziness, fast pulse rate above 100 / Deformity
Sweating / FIRST AID / Call 911 / FIRST AID / Tenderness
Loss of consciousness / Call 911 / Place Patient on Floor/ Do Not restrain / Call 911 / Exposed bone ends
Weakness on one side / Coughing/ only assist / Help to maintain an open airway by supporting person in side-position / External – place direct pressure over wound, keep as clean as possible / FIRST AID
Slurred Speech / Unable to cough & airway is blocked / Do Not put anything in mouth / Immobilize the injures are in a comfortable position / Call 911
FIRST AID / Use 5 abdominal thrusts pause / After seizure, Do Not attempt to awaken patient / Elevate a bleeding extremity above heart level / Immobilize the extremity
Call 911 / Check for choking / Note time it starts, and behavior at the beginning and end if EMS have not arrived / DO NOT remove an impaled object / Never Straighten fracture or nearby joint
Check for breathing & pulse / Repeat if airway is not clear or EMS arrives / DO NOT apply a tourniquet / Splint if you have to move patient, otherwise wait for EMS
No pulse Start CPR / Internal – Lay with feet raised, protect airway, keep calm
For Stroke lay victim on unaffected side

Classroom Emergency Kits (Go Kits)

To All HISD teachers:

You will be provided with a Classroom Emergency Kit that should be placed in an accessible location.

 Class roster(s)

 Flashlights

 Labels

 Pens

 Tablet

 First Aid kit

 Duct Tape

 Missing/Extra Students Form(s)

 Copy of Crisis Management Plan

Teachers, update your classroom rosters as it changes.

When contacting parents, you will sometimes find new or updated information. Pass this information on to the Secretary and other teachers. Check the flashlights regularly to endure the batteries are working. If they need to be replaced, please ask your school secretary.

LOCK DOWN

Purpose: to ensure the safety of all students, teachers, and staff members.

Usage: The Principal will determine if necessary.

Announcement over the PA/Intercom

“TEACHERS, LOCK-DOWN STATUS. SECURE YOUR ROOMS

1. Lock your classroom door with all children inside. Those with outside wall classrooms will lock the

outside door.

If you are in the cafeteria or outside, proceed to the nearest available classroom and lock the doors.

2. Look into the hallway, if students are in the hallway instruct them to enter the classroom

immediately locking the door.

3. Instruct the students to get into the “protective position” along the wall (preferably the wall that has

the door): crouch down on elbows and knees, head down and hands locked over head.

4. Close windows and blinds; turn off lights

5. Take attendance

6. Note missing students, extra students, email those names to Principal or Assistant Principal.

Everyone will remain in the “protective position” until someone comes and physically unlocks your door or the “ALL CLEAR” is given.

Bomb Threat Report

This form is to be completed by the person receiving the phone call or email.

DO NOT HANG UP; try to keep the caller talking as long as possible; Somehow Notify yourPRINCIPAL

DO NOT USE a cell phone or radio.

Immediately After the Call:

The Principal will notify Superintendent, counselor, and nurse as needed.

Principal will activate building evacuation procedures, activate COPSYNC, call 911 (if needed), the School Resource Officer,

Notify Transportation if site is to be evacuated., and assemble Campus Crisis team and inform of situation.

NOTE: If a bomb or suspicious looking object is discovered, DO NOT touch or move. Call 911, the School Resource Officer, and your Principal immediately.

Emailed Threats should be treated with the same seriousness.

DO Not delete.

NOTIFY your PRINCIPAL or School Resource Officer immediately.

If sender can not be identified: while viewing the email on Outlook, click on View, then Options, then see the Internet Headers. This information may allow experts to trace it back to the sender.

Time of Call/ E-mail: ______Date: ______

Exact words used by caller: ______

Record the following information:

Where is the bomb? ______

When is it set to go off?______

What does it look like? ______

What type of bomb is it?______

Additional Information (check or fill in)

Gender: ___ Male ___Female _____ Adult ______Child Estimated Age:______

Speech/Disposition

______Calm/Normal ______Excited/Hysterical

_____ Angry/Fast (describe)______

Did the caller have an accent? ______Y/N Describe ______

Did you recognize the caller's voice? Y/N______

Any background noises? ______

Person receiving the call:

Name: ______Home Phone ______Cell ______

Address ______

Notification

Principal: ______COPYSYNC (Y/N) Police Department: (979) 279-5333

CUSTODY LAWS AFFECTING THE SCHOOL

Request to Release Child

Divorced Parents /Guardian(s):

1. Release the child only to the custodial parent/guardian. An exception can be

made only upon the written request of the custodial parent/guardian. Written

requests shall be kept on file.

2. A change in custody should be noted with a date-stamped copy of the court order or document and kept on file.

3. A restraining order against a parent/guardian is the only document we can

support in not releasing a child to that person.

Request to See Child at School

Divorced Parents/Guardians

1. If the time or place does not fall with the non-custodial parent's assigned

visitation, contact the custodial parent/guardian and abide by his/her

response.

2. A restraining order against a parent/guardian is the only document we can support in not allowing the inquiring person to see the child.

Note: In either case, if the child refuses or hesitates to approach the person, consider the child's safety and call the custodial parent/guardian.

STUDENT LEFT AT SCHOOL

• Follow school procedures
• Check emergency card
• Do Not transport child in private vehicle
• Call Resource Officer as a last resort
• Do not leave child alone and unattended at the school site

BUS ACCIDENT

Before leaving District

• A list of students/sponsors in attendance & permission forms
• Leave a copy with the office
• Emergency/First Aid kit is on the bus

Permission forms should include:

• Emergency contact information for each student: telephone #, name of parent/guardian, work number, and home address
• Indication of health or medical needs

In the Event of an Accident

• Move children to safety
• Call 911
• Administer first Aid (if necessary)
• Notify Transportation Department
• Contact Principal's
• If media arrives, Do Not issue a statement
• Refer media to the authorities on site or Superintendent

WEAPONS

Suspicion of Possession

Notify the School Resource Officer or Principal. School Resource Officer will bring the suspect to the office along with books, backpack, purse, etc., that are in his/her possession at the time. At least two adults and the SRO should be present at the meeting

GUN

Threat with Gun:

• Staff should remain calm and talk to the suspect in a calming voice. DO NOT ATTEMPT TO CONFISCATE THE WEAPON

• Notify School Resource Officer and Principal
• Principal will inform the Superintendent's Office
• Principal should remove all students from the immediate area; use COPSYNC or call

911

• Announce “Teachers, Shelter in Place”
• All students should be secured in classrooms
• Advise all personnel to make no attempt to disarm the suspect unless/he/she expresses a willingness to relinquish the possession of the gun.
• Principal will contact the parents of student (suspect)
• Establish a line of communication with the Police/Sheriff's Department.
• Turn situation over to law enforcement and offer assistance as needed.

SHOOTING

• If you DO Not know the location of the armed suspect OR you cannot exit the building safely then move students into a room as quickly as possible and go into LOCK DOWN mode. (See sections on Lock Down, Weapon, Injury or Death)
• Principal calls 911, School resource Officer, and Superintendent
• Wait for “All Clear” for law enforcement
• Apply basic first aid (if Necessary) until health care professionals arrive
• Principal should consider activating Emergency Operation Team (EOT)

DEATHS

• The Principal will verify the facts, the notify Superintendent and Counselor.
• Teachers will be informed before the students.
• An announcement will be made to staff. Notify teachers prior to school by using a phone tree or during school.
• A faculty meeting should be held as soon as possible to share the known details, review procedures for the day, and to discuss the notification of students, availability of support services, and the referral process for students needing assistance.
• Establish quiet room(s) (if needed)
• Counselor and/or available teachers should contact the family or visit to offer condolences
• Encourage students to report others that might need assistance.
• Prepare an announcement to be sent home, directly contact the parents who are most affected.
• Notify the bus driver (if a student has died).
• Contact parents of extremely upset students. Do Not let the student go home alone.
• Offer assistance to parents of impacted students.
• Continue to monitor students and give assistance.
• Gather information about funeral arrangement.
• Prepare students who plan to attend the funeral by facilitating a discussion.
• Prepare notice for the parents and encourage them to attend the funeral with their child.
• Facilitate student and staff involvement in remembrance activities.
• Talk to students after funeral
• Hold a staff meeting at the end of the day to evaluate procedures.

FIGHTING

• After becoming aware of a fight, staff members should:
• Walk briskly – do not run
• Get help along the way
• Ensure someone has notified the Principal
• Assess the situation (number of students involved, weapons, injuries)
• Call student by name
• Disperse crowd
• Stay away from the middle of the conflict
• Give short, specific commands in a firm, authoritative voice.
• Separate the combatants and move to neutral locations
• Avoid physical force (if possible)
• Get medical attention if needed
• Determine cause of fight
• Document the incident on appropriate report form,
• Discipline appropriately
• Defuse with students who witnessed the incident.

If major injury occurs, the Principal will appoint a staff member to follow the ambulance to the hospital. The student's emergency medical information will be sent. Staff members should remain until family member arrives.