Help Manual

Table of Contents

CONTACT:

Step 1

Registration Process

STEP 2

Participation

STEP 3

Submission

STEP 4

Acknowledgement

STEP 5

OPENING

HELP LINE TO VENDORS

CONTACT:

Helpdesk Nos.

Phone : 080-4048 2000 / 9/100

Fax : 080-40482114

Step 1

Registration Process

Website address: or

Click “Register Me”.

Fill all the details in the form provided. Click “Submit” to obtain your User Id and password. Log in with your user id and password.

In case,youruser id is disabled, thencontact the concerned official to enable your User ID.

Note that during registration process do not type certain special chars like ~ ` ' # $ % & * ! ( ) ; \ / ? " : < > + - { } [ ] which are notallowed in the company id or any key attributes.

STEP 2

Participation

Vendor should login with his USER ID and PASSWORD

Click “TenderFreeView” to view and download the tender notifications and corrigendum free of cost for open tenders not limited tenders. Limited tenders will be available after log in to the site.

Once you successfully enter in to the website, click “UnApplied”or “New Tender” toview the latest tenders which are due for request along with the other relevant details.

Click “Edit attachment” to view all the documents attached. Download the documents and go through the same.

In case, you wish to apply for the tender, click “Request Tender Form”. Fill the mode of payment, DD/BC Number, DD/BC Date and remarks and click “Submit” to proceed.

Click “In Progress” to view the requested tenders. Note your status will automatically shown as “RECEIVED”.

Note:- The system will automatically issue forms (Electronic bid sheets) only after making the online request and you will receive the excel format of Price bid and Technical bid.

In case, the tender is of two stage tender, then you will receive two excel files “Technocommercial or Technical bid.xls” and “Cost bid.xls or Price bid or Financial bid” along with the other documents. Click “Click here to Download Empty Document” to download these documents. Save these files with the same file name and upload the filled files.

Important Note:-

1) You should not change the file name of any given Excel file.

2) You should feed the values in blue color cells only.

STEP 3

Submission

Vendor should prepare the scanned copy of EMD.

EMD Submission: Click “Click here to enter EMD Details and Attach ScannedCopy of EMD”.Fill all the details and press “Scan” button to attach the scanned copy of the EMD.

Price Sheet / Schedule B submission:Vendor should fill values in the blue cells only, provided in the sheets. Upload the filled file by clicking “Click here to upload filled File”.

Reminder:

  • Technocommercial bid and Costbid should be uploaded by using “Click here to upload filled File “. All other supporting documents should be uploaded using link “Click here to Attach General Documents”.
  • Please donot change the name of the file as system will not accept any other file name except the name given by the officials.

Steps to upload the general / additional documents (supporting documents):

  1. On the left side menu click :General Document.
  2. Click “Upload new file”to upload new documents.
  3. Select the file to be uploaded, enter the description and attachment name.
  4. Click “Upload file”.
  5. Repeat step 2 and 3 to upload more files.

To change the description and attachment name for the uploaded file click“Update”which is in line with the file.

Note: This option can be used to alter the description and attachment name only.

Attachment of a general document to a particular tender:

Click and go to Tender Documents screen of the particular tender

  1. ClickClick here to Attach General Documents.
  2. On the“General Document Summary” screen, select the file you need to attach and make necessary changes for Tender Stage and click “Attach” to proceed with the attachment.
  3. If you need to attach more files,repeat the steps 2 and 3.

Other filescan be scanned and uploaded but ensure that the file is less than 1mb in size for faster process. The “doc, .jpg,.gif,.xls,.bmp,.pdf” files can be uploaded in the website.

The server time will be displayed at the right side of every page. All the events are please follow this time, and all the events i.e., (Requesting, Submitting, Opening etc.,) takes place according to this time only.

NOTE :

You will see all the red colored links changing to black color, when you have uploaded.

A) Techno commercial bid

B) Cost bid or price bid

C) EMD details

i)Once you fill the above documents only then you will able to submit the tender by clicking on the “Submit the Tender Form” button before the tender closing date and time.

STEP 4

Acknowledgement

Once you submit the tender you will be provided a token number along with date and time. Preserve the print out of that sheet, and then click “OK”. Now your status will be “Submitted” in the “Tender Summary Page”.

STEP 5

OPENING

  • After the tender opening, the award details can be accessed in the OPENED/AWARDED stage.
  • In the “Opened/Awarded” section, click edit form ““to view successful competitors bid sheets.

Note:

If you do not get the submitted status / token number, contact tendering authority well in advance. Department is not responsible for the same. Vendors are requested to attend the training sessions held periodically and get their doubts clarified well in advance.

For any further queries, please contact the concerned office and if required, training can also be availed.