Student Organization Activity

Request for Funds

(To be utilized for state and national activities only.)

To be utilized by SDE Recognized CTE student organizations only.

Form must be submitted electronically through email and the original signed copy mailed or scanned and sent electronicallyto the office of Ben Hardee.

These funds will not cover bus driver wages.

  1. Limited funding, so activities may not be funded fully or at all through these funds.
  2. Advisor expenses should be included on this form. No Meal Expenses are allowed for student’s organization travel, but teachers are covered.
  3. On applications for National Activities, only 1st place state winners will be considered.
  4. Forms (Request and cost sheet) must be completed fullyfor consideration and signed by teacher and principal. Submit electronically to Ben Hardee and mail the signed copy to me. Only electronically submitted applications will be processed and they will only be processed when signedhardcopy is received.
  5. National conventions and activities can only be for first place state competitive activity winners.
  6. Request should include a list of all advisors and students involved in activity. Cannot be used for chaperones that are not employed by HCS.
  7. Please make sure to itemize all expenses thoroughly, for consideration.
  8. Please remember, that upon approval funds will be transferred to your school in an account for utilization.
  9. We do not make any arrangements through my office. All expenditures, reservations, etc. will be covered through your school. This process takes time; I would suggest not waiting until the last minute.
  10. All out of district requests are to be approved through Ms. Allen’s office a minimum of two weeks prior to the activity. The out of district form DOES NOT come through my office. KEEP IN MIND THAT THE FOLLOWING FORM IS JUST FOR REQUESTING FUNDING AND IN NO WAY REPRESENTS ADMINISTRATIVE APPROVAL FOR THE TRIP. ADMINISTRATIVE APPROVAL MUST BE GRANTED BY YOUR SCHOOL PRINCIPAL AND EXECUTIVE DIRECTOR.
  11. ALL AND ANY REQUESTS FOR STUDENTS ORGANIZATIONAL TRAVEL IS DUE TO BEN HARDEE ELECTRONICALLYAT DISTRICT OFFICE BY THE CLOSE OF THE WORKDAY ON MARCH 15,2012.
  12. Any expenditures must be made and invoiced by June 30, 2012 in order for them to be paid by the district.

Student Organization Activity

Request for Funds

2011-2012

(To be utilized for state and national activities.)

Person(s) Making the Request: ______

Student Organization:

Date Submitted: ______Date(s) of Activity: ______

Type of Activity

Location of Activity:

Number of Participants: Students

Teachers

(Cost of Subs will be the responsibility of the individual schools. Funding will be allocated based upon availability. Funds approved will be transferred to individual schools. All travel forms must be completed at the school for approval.)

Description of Activity:

How is this activity incorporated as a part of your competencies within your program?

Approved for funding

Not approved for funding

Application must include cost sheet and should be submitted to Ben Hardee two weeks minimum before activity. Actual transfer of funds will require one work week.

Name: / School / Dept.: / ID No.:
Name of Student Organization:
Destination:
TRAVEL START
/ MEETING START / MEETING END / TRAVEL END
DATE
TIME / AM
PM / AM
PM / AM
PM / AM
PM
ESTIMATED COSTS for Student Organizational Activity
Air Fare / a. / $
Rental Cost for Ground Transportation (Activity Bus, Charter Bus, Rental Car, etc.)
b.
LODGING
c. / $
Other Individual(s) Sharing Room: / No. of nights=
Hotel Name:
CONFERENCE REGISTRATION FEE / d. / $ / Attach copy of registration form.
MEALS (Based on Federal per diem table) / e. / $ / (Includes gratuity)
Deduct for meals incl. in registration / f. / $ ( )
Breakfast / Lunch / Dinner
Max: 25% of Per Diem
Depart before 6AM
Return after 11:00AM / Max: 25% of per diem
Depart before 11:00 AM
Return after 1:30 PM / Max: 50% of per diem
Depart before 5:15 PM
Return after 8:30 PM
GAS FOR RENTAL CAR / $
PARKING, TOLLS, TAXI, GAS, ETC. / g. / $
TOTAL EXPENSES NEEDED FOR THIS TRIP: / $
APPROVAL SIGNATURES
/ DATE
EMPLOYEE:
PRINCIPAL: / *
DIRECTOR OF CTE: / *
Account # / *

An online district travel form must be completed after approval for funds as well as student field trip permission forms.

List on an attached sheet the names of all advisors and students attending.

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