St Martin – By - Looe Parish Council
MINUTES FOR THE PARISH COUNCIL MEETING HELD ON 25th AUGUST 2011 AT 7.30PM AT NO MAN’S LAND MEMORIAL HALL.
Attended by:
Chair: Kim Smith. Vice-Chair: Robert Henly.
Parish Councillors, Lynne Burt, Roberta Powley.
Mr Charles Hyde, Clerk and Proper Officer of the Council.
County Councillor Armand Toms.
Public Question Time & Councillors comments on declared interests:
Millendreath Litter Bin – Millendreath residents, Gabby and Jenny Wallis informed Members that, following consultation with Cornwall Council, the land near the beach was cleared by a group of residents to enable Cornwall Council to install a seasonal large lockable bin. This bin should help the residents who care for the beach to dispose of the larger items left behind by beach users (e.g: disposable barbeques). However it has been noted that since the bin has been installed more people clear up themselves. Keys have been issued to 4 key residents.
Jenny Wallis informed members that it was rumoured that bollards were to be reinstalled to stop parking near the beach, she feels this is shame as it has become a popular place for locals to sit in their cars and admire the view whilst having a picnic.
Gabby raised concerns about jet skis using the bay near to the beach; recently one went out of control and endangered swimmers. It is hoped that if the bollards are reinstalled the jet skis will be unable to launch.
Agenda Item 1: Declarations of Interest:
None declared.
Agenda Item 2: Apologies for absence:
Michael Elford, Ronald Matthews, Barbara Reynolds, PCSO Dave Billing.
Agenda Item 3: Minutes of the Parish Council/ Planning Meeting(s):
3.2: Amendment to page 615 item 4.1.2 of the Minutes for the Parish Council Meeting held on 2nd June 2011. Due to insufficient Councillors attending this item is to be carried forward to the next meeting. Vice-Chair Henly pointed out that item 4.1.2 still was not clear and the Clerk was asked to look again at how the item was reported.
3.2: Minutes for the Parish Council Meeting held on 7th July 2011. It was proposed by Vice-Chair Henly, seconded by The Chair and agreed unanimously that they be taken as read and signed by the Chairman as a true and accurate record of the meeting.
Agenda Item 4: Planning Applications:
None received.
Agenda Item 5: Planning Decisions received by the date of the meeting:
5.1.1: PA11/01022. Polborder Farm – Proposed siting of five static holiday caravans on land previously used as storage area.
Discussed on 17th August 2011 by the Planning Committee as recommended by The Parish Council.
County Councillor Armand Toms informed Members that this was approved at the meeting.
Agenda Item 6: Planning Matters:
6.1.1: Local Council Planning Forum – Invitation to attend a meeting on Monday 3rd October 2011, 5.30pm. Council Chamber, St Austell One Stop Shop.
The Chair is to attend this meeting for Looe Town Council and St Martin By Looe Parish Council.
6.2: Correspondence.
None received.
Agenda Item 7: – Finance.
7.1.1: Summary of Accounts.
Reconciled balances date 19/08/11
Opening Bank Balances 1st April 2011 £13,937.21
Income to date £4,751.72
Expenditure to date £2,999.11
Balance to date £15,689.82
7.2: Accounts to be paid in July 2011.
Cheque No / Organisation / Amount521 / Clerk expenses / 27.90
522 / Clerks June salary and admin fee / 439.33
Direct Debit / Information Commissioner’s Office (Data Protection annual fee) / 35.00
523 / Viking direct (office supplies) / 80.00
524 / Remembrance Wreath / 20.00
525 / Tanya’s Courage Trust / 100.00
Total / 702.23
7.3: Income in July 2011
12-Jul-11 / FISHER MANAGEMENT Ad Revenue / £ 18.7512-Jul-11 / S WILLS Ad Revenue / £ 30.00
20-Jul-11 / PURELY CORNISH Ad Revenue / £ 37.50
9-Aug-11 / STACEYS Ad Revenue / £ 30.00
9-Aug-11 / K9 STYLE Ad Revenue / £ 15.00
9-Aug-11 / BINDOWN Ad Revenue / £ 37.50
9-Aug-11 / CJ BUILDERS Ad Revenue / £ 18.75
1-Aug-11 / BH GARDENS Ad Revenue / £ 15.00
17-Aug-11 / SIMON HANNAFORD Ad Revenue / £ 15.00
11-Jul-11 / Bank interest / £ 0.39
Total / £ 217.89
It was proposed by Councillor Burt, seconded by Councillor Powley that Items 7.1 and
7.3 are ratified. ALL AGREED.
7.4: Requests for Funding received by date of meeting.
None received.
7.5: Receipts and letters of thanks received by the date of the meeting.
7.5.1: Tanya’s Courage Trust – Letter of thanks for the £100 donation. Noted.
7.6: Financial Business.
7.6.1: Audit Commission invoice – The Clerk informed Members that the Parish Council Audit for 2010/2011 has still not been returned from the office in Bolton. Calls have been made and the wrong Audit form was returned. To date the Audit has not been received, which technically makes the Parish Council in breach of regulations regarding the displaying of the Audit on the Parish Noticeboards.
As a result of these delays it was proposed by Vice-Chair Henly, seconded by The Chair that the received invoice be held back from payment until the Parish Council Audit for 2010/2011 has been returned. ALL AGREED.
7.7: Accounts to be paid in August 2011.
It was proposed by Vice Chair Henly, seconded by The Chair that the following be
authorised for payment. ALL AGREED.
Cheque No / Organisation / Amount527 / Clerk expenses / 23.53
526 / Clerks July salary and admin fee / 439.33
526 / Magazine print costs March – August 3 issues / 120.00
Total / 582.86
Agenda Item 8: Reports on Matters arising from the Minutes.
8.1.1: B3253 at Tregoad – raised ironworks – Email received by Councillor Armand Toms.
Armand
This section of B3253 is on the programme for surface dressing to be done before end of August, subject to weather.
Regards
Paul
Paul Allen Network Manager (East) NeighbourhoodServices Cornwall Council
Works now completed.
8.1.2: Western Greyhound Service 572 – Email below received 8th July 2011.
Charles
Yes, we are aware as the villagers have already advised us and have been replied to.
When Phil Hambley of Pelynt ran the service, it was once a day. We have increased it to run seven times a day without financial assistance from County. Therefore there has been a very dramatic increase and improvement in service since we have taken the route over.
What is happening is that OAP’s are coming out in droves and filling up the buses using their free passes at certain times, more specifically just after 0930, and causing these difficulties. An average of 23 passengers travel on all the journeys across the day, so some buses are almost empty.
We have the largest capacity buses that we can use on this route, they are 33 seaters but unfortunately, we are legally not allowed to have standing passengers on most of them, and in fact it is not what we want to see anyway. We would like to use 84 seater double-deckers but the railway bridge at St Germans precludes this, although the arch could be rebuilt to make it safe for double deckers. Maybe the County could look at doing this.
Having said that, we are currently undertaking a complete review of our bus network, and we have already clearly identified places where there is over-provision and places where there is under-provision and we will be talking to County, when we have completed our review, to move some resources to match demand. There is a possibility that the 572 bus could be increased to every hour throughout the day, as this would also deal with other requests that we have had from the Barbican, but other poorly used buses would need to be transferred onto this route. In these tough economic times, the County does not have funds to pay for additional buses and neither do we.
I hope this clarifies the situation and thank you for contacting me. I will keep you in the loop as to what is going on.
Mark Howarth, Managing Director, Western Greyhound Ltd, m: 07900 563461, w: www.westerngreyhound.com
Noted.
County Councillor Armand Toms informed Members that the current number of free bus passes for the over 60’s in Cornwall is 120,000. However, usage increases dramatically during the holiday season and it is estimated that 500,000 eligible visitors use the buses, therefore putting an enormous strain on resources which cannot be sustained.
8.1.3: Treveria Farm Lane – see attached letter from Rebecca Dickson Armand Toms.
Discussions ensued and it was suggested by County Councillor Armand Toms that the Parish Council try to access the definitive map prior to 1964 to see what classification was used prior to reorganisation. The Chair will make inquiries.
Agenda item 9: Business received after publication of agenda.
None received.
Agenda Item 10: The Queen’s Diamond Jubilee
10.1.1: Stone Mason – The Clerk contacted H G Stacey of Liskeard (01579 343286) who is happy to quote for the work on the memorial at No Man’s Land, however it would be useful if the Parish Council could decide on the wording for the commemorative stone.
It was agreed to replicate the wording used to commemorate the Diamond Jubilee of Queen Victoria. The Clerk to contact Stacey’s.
Vice Chair Henly suggested that once the Clerk has the specifications of the stone needed that he make contact with Lantoon Quarry to see if they would donate the materials needed to complete the works. ALL AGREED.
Agenda Item 11: Information received from CC and other Authorities:
11.2.1: Cornwall Council.
Funding Bulletins – w/c 8/8/11.
East Sub-Area Planning Committee – Agenda for meetings on 27th July & 17th August 2011.
Localism – Newsletter June 2011 & Monthly report July 2011.
11.3.2: Other Authorities.
CALC – This Week – Issues 35, 36, 37, 40
Looe Police – Monthly update July 2011, Issue 16.
CPRE - Newsletter 16, August 2011.
CPRE- Fieldwork, Summer 2011 edition.
CPRE – Countryside Voice, Summer 2011 edition.
12: New Business.
12.1.1: Future of The Code of Conduct – Information and consultation from CALC (see attached important information).
Discussions ensued and it was suggested by The Chair that as this is such an important issue, it needs to be discussed by the full council, therefore should to be placed on the agenda for the October meeting. ALL AGREED. Questionnaire for Cornwall Council completed.
12.2: Around the table:
Councillor Powley:
Nothing raised.
Councillor Burt:
Nothing raised.
Vice Chair Henly:
Lorries from the Holland Road works – Once again lorries coming up from Holland Road cannot turn right at the Holland Farm junction. They turn left and turn around in the entrance to Pethick Farm. This issue needs to be addressed. The Clerk to write to Cornwall Council Highways.
Police stopping lorry – The Police stopped a lorry near Holland Road claiming they had disregarded the 3.5 ton and width limit. No offence had been committed as the regulations does not come into force for 2 ½ miles down the road. The Clerk to contact the Police.
The Chair:
Parish Roads – Many potholes in the Parish roads, one near 3-4 Bucklawren Road caused a tyre to burst. The Clerk to contact Highways.
Litter Pick – The Chair thanked Kath Wiltshire for the recent litter pick in the Parish, her hard work really cleaned up the Parish Roads. The Chair asked for this to be published in the next edition of the Parish Magazine.
County Councillor Armand Toms:
Nothing raised.
PCSO Dave Billing: Police Report
During the month of August 2011 to date, there have been a total of 41 Incident Logs raised, for the whole area covered by Looe Police station.
There has been two crimes reported within the Parish to date in August 2011, they were:
1. A pedal cycle was taken without consent from Looe Caravan Club Site; it was later recovered still on the site.
2. A burglary/other steal where a tractors side window was smashed at Bucklawren Farm.
WARNING / HELP
During the weekend of the 19th – 22nd August a quantity of red diesel was stolen from the building site at Widegates, anyone with any information please dial 08452 777 444 quoting crime number BE/11/413.
Date and Time of Next Meeting: Parish Council Meeting 7.30pm, Thursday 6th October 2011, at No Man’s Land Memorial Hall.
There being no other business the meeting closed at 8.30pm.
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