St. Edward Performing Arts Booster Mtg

ST. EDWARD PERFORMING ARTS BOOSTER MTG.

TUESDAY, MAY 11, 2010

ATTENDEES: SUSAN FALER, MICHELLE TARR, MARY JO FARR, KAREN BAUZA, MR. BURNS, KATHY STERGAR, LINDA GOODILL, PETE IGEL, LAURA SKONCE, SUE FOLK, HOLLIE NEUBERT, JOHN NEUBERT, FRAN MAINGER, STEVE MAINGER, JIM MULLER.

PRESIDENT SUSAN FALER OPENED WITH A PRAYER AT 7:30

APRIL MINUTES APPROVED

·  REPORT BY MR. BURNS

WELCOME PICNIC SET FOR JUNE 8, IN CAFETERIA AT 6:00PM.

DRUMS START PRACTICE ON JUNE 9, REST OF BAND BEGIN LAST 2 WEEKS OF JUNE.

4TH OF JULY PARADE –POTENTIAL START TIME IS 1:00PM

FLAG CLINIC IS MONDAY AND TUESDAY, MAY 17 & 18 WITH TRY OUTS MAY 20

BAND CAMP IS AUGUST 1 – 7 AT 4H CAMP AT KELLY’S ISLAND

LIMITED ELECTRICITY AND NO CELL PHONES PERMITTED

STUDENTS WILL BE BUSSED TO FERRY FOR BETTER LOGISTICS

IN LIEU OF END OF CAMP COOK-OUT, MEAL WILL BE SERVED AT SCHOOL AFTER CAMP

MINI BAND CAMP IS JULY 27 – JULY 30 WITH ALL DAY REHEARSALS, DINNERS NEEDED AT 5:30

CEDAR POINT IS FRIDAY, AUGUST 13

AUGUST 10, 12, 17 &19 WILL BE 1-9PM REHEARSALS, 6:30 – 9:00PM ON OPPOSITE DAYS

JULY 30 WILL BE GOOD DATE FOR POOL PARTY

BAND PICTURES USUALLY AROUND JULY 30

“MUSIC FOR ALL” NATIONAL COMPETITION GROUP IS A POSSIBILITY WITH ENTRY FEE OF $400-$500 (HIGHER CALIBER COMPETITION), THIS WOULD BE IN ADDITION TO OMEA

TENTATIVE FOOTBALL SCHEDULE OUT, AUGUST 27 HOME AGAINST MENTOR

NO CONCERT DATES AVAILABLE YET

FUNDS REQUEST: NEED NEW BASS DRUMS, PROBABLY WHOLE DRUM LINE, APPROXIMATE COST IS $7,000 - $8,000

$3,000 NEEDED FOR NEW BAND UNIFORMS THIS YEAR AS WELL AS NEXT 5 YEARS

NO PLANS FOR OLD UNIFORMS UNTIL NEW ONES ARRIVE

STATE FUNDS ARE TIGHTER, CUSTOM WRITTEN SHOW CAN’T BE FINANCED BY SCHOOL - $2,000-$3,800 FOR A STOCK WRITTEN SHOW

MOTION APPROVED TO PURCHASE NEW DRUMS AND SHOW MUSIC

·  TREASURERS REPORT

MICHELLE TARR REPORTS THAT APRIL BALANCE IS $20,184

THIS BALANCE INCLUDES PROFIT FROM BANQUET AND RECENT CONCESSIONS

LAST YEAR APRIL 30, 2009 BALANCE WAS $14,000

·  CONCESSIONS REPORT

MARY JO FARR REPORTS SALES FROM ED’S-IGNATIUS VOLLEYBALL GAME WAS $450.00

ANOTHER VOLLEYBALL JV TOURNAMENT IS SATURDAY, MAY 15. COFFEE AND WATER NEEDED, MARY JO TO SUPPLY AND IS LOOKING FOR MORE VOLUNTEERS

MARY JO HAS BROUGHT SAMPLES OF FRENCH BREAD SANDWICH TYPE FOOD TO REPLACE PIZZA. HIDLEBRAND MEATS TO FURNISH US WITH PEPPERONI, CHEESE AND PEPPER, AND BALOGNA POCKET TYPE SANDWICH. THE ST. ED’S ALUM WILL SELL THEM TO US FOR $.70, WE IN TURN CAN SELL FOR $3.00. GOOD PROFIT MARGIN, MUCH BETTER THAN PIZZA. WILL NEED NEW TOASTER OVEN TO COOK POCKET SANDWICHES AS WELL AS A NEW CROCK POT

NEW POPCORN MAKER NEEDED, MARY ELLEN KRAUS TO RESEARCH ON-LINE AND DISTRIBUTE OPTIONS

MOTION APPROVED TO PURCHASE NEW POPCORN MAKER

·  SUMMER FUND RAISERS

TALL SHIPS FESTIVAL REQUIRES TOO MANY VOLUNTEERS, WE WILL NOT PARTICIPATE

AIR SHOW – SEPT. 4 – 6, 2010, 1 BOOTH

EASIER TO SECURE VOLUNTEERS, ESPECIALLY SINCE HOME FOOTBALL GAME IS ON FRIDAY, SEPTEMBER 3.

·  PERFORMING ARTS BANQUET

277 ATTENDEES, NOT INTENDED AS A FUND RAISER, BUT MADE A PROFIT OF OVER $600

SLIDE SHOW RECOMMENED FOR NEXT YEAR

·  NEW BUSINESS

THE FOLLOWING COMMITTEES NEED CHAIRS:

TRANSPORTATION – DAVID FARR AND BUTCH FARNER MAY BE POSSIBLE CANDIDATES TO SHARE DRIVING RESPONSIBILITIES

COMMUNICATIONS – NOT A PRIORITY SINCE MEETING MINUTES ARE EASILY ACCESSED ON WEB SITE

TECH WEEK MEALS – TAP INTO CAST AND CREW PARENTS, MARY JO FARR AND MARY ELLEN KRAUS TO ORGANIZE

AIR SHOW- TO OVERSEE VOLUNTEER FUNCTION OF BOOTH

PETERSON NUTS

BAND/PARENT DIRECTORY – KAREN BAUZA TO OVERSEE PROJECT, NEED PARENT PERMISSION TO PUBLISH

LINDA GOODILL HAS VOLUNTEERED TO TO MAKE A FRESHMEN PARENT INFO CONTACT LIST. A RESOURCE FOR NEW PARENTS TO USE FOR CAR POOLING, ETC.

SPIRIT WEAR – FRAN MAINGER WORKING WITH CLEVELAND PRINTWEAR. SWEAT PANTS, LONG MESH SHORTS, T-SHIRTS, AND SWEAT SHIRTS WILL BE AVAILABLE FOR ORDERING AT JUNE PICNIC. PRICES TO BE AT COST, NO PROFIT FOR BOOSTERS. ADDITIONAL ORDERING OPPORTUNITIES IN LATE SUMMER AND FALL FOR THE CHRISTMAS SEASON. CLEVELAND PRINTWEAR HAS CORRECT COLOR SELECTIONS AS PER SCHOOL ADMINISTRATION.

·  ANNOUNCEMENTS

ALUMNI PICNIC IS JUNE 12, VOLUNTEER COOKS ARE NEEDED FROM APPROXIMATELY 11:00AM TO 1:00PM

·  NEXT MEETING

TUESDAY, JUNE 1 AT SWEET BASIL PIZZA ON CENTER RIDGE RD. IN WESTLAKE. JIM MULLER SUGGESTED PATRONIZING AN ESTABLISHMENT THAT SPONSORED THE SHOW. OFFICERS TO TURN OVER MATERIALS TO INCOMING BOARD.

MEETING ADJOURNED AT 8:56PM