St Albans HSA
30th September 2015
Minutes
Attendees: Emma Jewitt (chair), Emma Robertson (minutes), Jackie
Symmonds, Vee Taylor, Monica Crawley
Apologies:Siobhan Coveney, Sandra Harris, Charlotte Twine
1)AGM
Emma Jewitt confirmed the AGM has been set down for 3pm Friday 23rd October, just before the cake sale. Agenda items will include the finances and election of the officer posts – chair, vice-chair (vacant), treasurer and secretary. Jackie confirmed she was currently finalising the accounts which would then be ready for auditing and she would liaise with the volunteer who audited them last year to see if they were prepared to do it this year.
Action 1: Jackie Symmonds to finalise accounts and auditing for the AGM
Emma Jewitt confirmed that she had written to Mrs Hordell about principles of funding as she wanted to ensure constancy and transparency of HSA funds.
Jackie Symmonds has requested some sort of identification badge or item of clothing as some parent helpers at the summer fair did not know who she was when she was collecting the money from each stall and queried her asking for the money. It was accepted that it was excellent that stall holders sought to clarify her role and why she was taking money. Following discussion it was agreed clear Identification/clothing of HSA organisers at events would be sensible. Emma Jewitt to consider the options
Action 2: Emma Jewitt consider identification of HSA organisers for events
2)Buddy/Friendship Bench
Emma Jewitt proposed the HSA funding a number of buddy/friendship benches for the two playgrounds. Attendees agreed unanimously to the proposal and Emma will discuss with Mrs Hordell.
Action 3: Emma Jewitt to discuss buddy/friendship bench with Mrs Hordell
3)Soft Toy Tombola
Feedback from the summer fair was received that the HSA should consider it being a ‘win every time’ tombola rather than a win on odd/even ticket only to avoid disappointed children. Was discussed and agreed unanimously that a winner each time was not appropriate as there would not be enough teddies. Even with the dozens donated the tombola was the first stall to close last year as all teddies were won in a very short time. A compromise was suggested that if a winning ticket was not selected that a bowl of small sweets was available and the ‘loser’ could select a treat from the bowl.
4)HSA Facebook
Emma Jewitt has suggested an HSA Facebook page which will advertise events, send out messages, seek volunteers and generally be used as a form of communication with parents about all HSA matters. Emma has sent details to Mrs Hordell for information and confirmed it will be carefully managed and will be a ‘closed’ group which will mean the group can be seen so parents are able to search for it but members names and the page content will not be available to anyone other than those parents/carerswith children in the school that have asked to be added to the group. School staff members will be invited to be members of the group. Attendees agreed unanimously to create an HSA Facebook page.
5)Tea and Coffee for Assemblies
Emma Jewitt confirmed that class representatives had been identified for most classes who would be responsible for organising the tea and coffee for assemblies. Year R volunteer needed – Emma to ask.
Year Rtbc
Year 1 Siobhan Coverney
Year 2 Sandra Harris
Year 3Emma Robertson/Jackie Symmonds
Year 4Barbie Lloyd
Year 5 Tracey Smith/Sarah Charlesworth
Year 6Barbie Lloyd
Action 4: Emma Jewitt to seek tea and coffee volunteer for Year R
6)Schedule of Events
Schedule of events was discussed. Emma Jewitt confirmed a letter would be sent out to parents setting out events this term and asking for helpers.
Film Night - Jackie Symmonds confirmed she would need help organising the film night as Mrs Hordell has asked for film night to start at 3:45 instead of the usual 6pm. It was agreed following feedback from parents that snack would include a biscuit instead of the sweets. With the film night being directly after school Mrs Hordell would need to be consulted on storage of bags, coats etc as they take up too much room to be in the hall. It was agreed that the most practical solution would be for them to remain in classrooms and children be sent back to classrooms for collection at the end of the film, this would also mean pick up would be less chaotic if children were collected from classrooms, providing enough helpers were available. Emma Jewitt to discuss with Mrs Hordell.
Action 5: Emma Jewitt to discuss film night bag/coat storage and pick up with Mrs Hordell
General discussion around Santa and the process for the day, including an appropriate volunteer.
Action 6:Emma Robertson to make enquiries for Santa
Action 7:Vee Taylor to price Christmas sweets instead of chocolate
7) Future Meeting Dates
9am Tuesday 3rd November
9am Monday 7th December
2:30pm Wednesday 20th January
9am Tuesday 8th March
9am Monday 18th April
2:30pm Wednesday 18th May
9am Tuesday 14th June
Number / Action / Name1 / Finalise accounts and auditing for the AGM / Jackie Symmonds
2 / Consider identification of HSA organisers for events / Emma Jewitt
3 / Discuss buddy/friendship bench with Mrs Hordell / Emma Jewitt
4 / Seek tea and coffee volunteer for Year R / Emma Jewitt
5 / Discuss film night bag/coat storage and pick up with Mrs Hordell / Emma Jewitt
6 / Make enquiries for Santa / Emma Robertson
7 / Price Christmas sweets instead of chocolate / Vee Taylor