Sponsor / Vendor Packet

2016DOGGIE DASH

Sponsor / Vendor Packet

Portland’s McCall Waterfront Park Saturday May 14, 2016, 7AM-1 PM

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

DOGGIE DASH: “Best Pet Event in Portland”

The Oregon Humane Society’s largest annual fundraiser
A fun run/walk & festival for people and pets
Voted “Best Pet Event in Portland” for 9

years in a row!

Double-digit growth for 7 years!
Attracts 6,000 – 10,000 animal-loving

consumers; a very attractive demographic! /
/ WHO YOU’LL SEE AT DOGGIE DASH

Pet lovers35-54+ years old, skews towards women
Bachelor’s degree or higher
Higher than average household incomes
Their top interests:
Home/lifestyle
Public affairs/Current events
Food/entertainment

May also be described as active and thoughtful, and values a community that is compassionate, respectful and responsible – the goals of the Oregon Humane Society.
WHAT’S IN IT FOR MY COMPANY?

Powerful marketing opportunities
Achieve your business goals
Be a terrific corporate citizen
Team building, employee engagement

and wellness opportunities

Partner with one of Oregon’s most-

admired non-profits! /
For more information on
Vendor Opportunities, please contact:
Rebecca Ramach, OHS Events Manager
Phone: 503-416-7082
Email: / For more information on
Sponsorship Opportunities, please contact:
Jane Morrison, OHS Corporate Relations Manager
Phone: 503-416-7084  Cell: 503-939-0332
Email:

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

DOGGIE DASH Sponsor and Vendor Opportunities / Sponsor / Vendor*
Presenting / Diamond / Platinum / Gold / Silver / Bronze / Best Friend / Top Dog+ / Top Dog / Good
Buddy
$30,000 / $20,000 / $15,000 / $10,000 / $5,000 / $2,500 / $1,000 / $750 / $650 / $450 or free!**
Event Presence / Pavilion/Booth / Central Location
2 - 20 x 20 OR
2 - 10 x10 / Near Finish Line
20 x 20 OR
2 - 10 x10 / Premier Spot 20 x 20 OR
2 - 10 x 10 / Premier Spot 20 x 20 OR
10 x 10 / Premier Spot
20 x 20 / Premier Spot
2 - 10 x 10 / Premier Spot
10 x 10 / Prime Location
20 x 20 / Prime Location
10 x 10 / 10 x 10
OR
Naming Opportunities / TBD by Sponsor /

Goodie Bags (Sold)
Registration & Prizes
Starting Line

Pancake & Dining
Water Bottle
Contest

Pet Tech
Libation Station
Center Performance Arena

Kitty Cat
Photo Booth (Sold)
Pet Friendly Travel
Finish Line

Kid’s Corner
Pet First Aid
Volunteer Check-In
Music Stage
Route

/ n/a / n/a / n/a / n/a
OR
Both of the Above / TBD by Sponsor / 20 x 20 Pavilion - Add $3,000
10 x 20 Booth - Add $2,000
10 x 10 Booth - Add $1,000 / n/a / n/a / n/a / n/a
Pre-Event / OHS Website Exposure / Link to your website on the Doggie Dash website with prominence dependent on sponsorship level. / Link on Doggie Dash website / Name listed
Additional Exposure / Gain additional exposure by providing prizes to be used as fund raising incentives now. Please ask for details. / n/a / n/a / n/a
Packet Pick Up Events / Participation opportunities. Please ask for details. / n/a / n/a / n/a / n/a / n/a / n/a
Event Exposure / Free/Discounted Registrations / 40/500 / 35/400 / 30/325 / 20/250 / 10/125 / 5/60 / 2/30 / 2/0 / n/a / n/a
Customer Engagement / We can provide consultation on 1) customer engagement strategies and
2) using targeted give-aways to maximize your sponsorship. / n/a / n/a / n/a
Starting Line Recognition / Address the crowd / Plaque presentation to your representative / Plaque presentation with other companies / Verbal recognition / n/a / n/a / n/a
Booth Exposure / Tall and colorful Bali flag + sponsor sign / Sign / n/a / n/a / n/a
Seawall Banner / Available for all sponsors! / n/a / n/a / n/a
Your Branded Vehicle on Display / Yes / With additional fee, limited availability / n/a / n/a / n/a / n/a / n/a
Starting Line Banner / Yes / n/a / n/a / n/a / n/a / n/a / n/a / n/a / n/a / n/a
1 Year / Corporate Membership / Membership in OHS Thomas Lamb Eliot Circle; Listing in quarterly OHS Magazine and the OHS Annual Report License to use the OHS logo in your marketing materials with prior approval for each usage; Listing and link on the OHS “Support Our Partners” webpage; Team Building/Employee Engagement Event (if desired) / n/a / n/a / n/a

* National companies are welcome to participate at the sponsorship level; Vendor participation is reserved for our local vendors. | ** Free booth + canopy if company team raises $2500 by 5/1/16! It’s easy! See page 4 for details.

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

2016 Doggie Dash Vendor Packet

We can only guarantee space for the first 30 vendors who apply,

so please submit your application and payment as quickly as possible.

Vendor Regulations

Application Process:
OHS reviews all applicationsto ensure that all items and services complement our mission and are not in direct competition with our sponsors.
Upon approval, an OHS representative will mail you a confirmation letter. If you do not receive this notification within two weeks of submitting your application, please or call (503) 416-7082.
Insurance:
Fire, loss, theft, workers compensation (if applicable) and liability insurance in limits of $1 million and an aggregate of $2 million, must be procured by the Vendor at its own expense. The Oregon Humane Society must be named as an additional insured. Liability certificates may be obtained as an insurance rider through your current insurance provider.
Proof of insurance does not need to be submitted with the application, but Event Management () MUST receive proof of insurance by 5/1/16.

If you need assistance in meeting this regulation, contact may also find this event-day liability insurance helpful (but this is not an endorsement by OHS):

Cancelation Policy:

Vendors who cancel on or before 5/1/16will receive a refund of one-half the total fee. Vendors who cancel after 5/1/16or don’t show up for the event will not be entitled to a refund.

Booth Space:
OHS will determine the location for each vendor’s space. Any locations determined prior to the event day may be changed or altered on the day of the event by event staff.
Vendors will be provided with one 8’ table and two chairs, unless prior arrangements are made with OHS. 10’ x 10’ and 20’ x 20’ canopies are available to rent or provide your own.
No water connections or electrical connections are provided at vendor booths.
You are not allowed to share your booth with another company or organization, unless approved by OHS staff.
Booth Setup:
Vendors can set up between 5:00-8:00 pm on Friday, 5/13/16 or 5:00-7:00am on Saturday, 5/14/16. Vehicles need to be removed from park property by 7:00 am.
Vendors must pack up immediately following but not before the end of the event at 1:00 pm.
OHS will provide security in the park Friday night, but is not responsible for stolen goods.
Day of Event Regulations:
Non-profit organizations are allowed to hand out information, but may not solicit donations.
Neither vendors nor others may sell pets on or near the event grounds.
Items given out should be safe for children and pets. Please ask owners before giving their pet a treat due to possible pet food allergies.
You may bring your dog with you! Dogs need to be kenneled or kept on a leash at all times. Pick up after your pet. Dogs must be licensed and current on Parvo and Rabies vaccinations. Do not bring female dogs in heat. Dogs must have good temperaments.
Other Vendor Responsibilities:

Vendors are responsible for:
fees associated with any damage a vendor causes to the park or any Doggie Dash related property.
the safety of all money and items.
cleaning up their area after the event.
transporting all trash, compost and recyclables (i.e., cardboard) to their designated on-site dumpsters, located under the Morrison Bridge.
Per ADA requirements, vendors will make their services and products available to all people, coming out of their booth area to assist a customer if needed.

Other Regulations:

No polystyrene foam products will be allowed for food or drink distribution.
Please understand that if any of the terms described herein are not followed, OHS may refuse your participation in this and future events.

Promotion

Visit the Doggie Dash Sponsor / Vendor webpage( show your support of the Oregon Humane Society to your clients. This webpage will include posters, flyers, sample email signatures, sample social mediauses, promotional images, and more!

Raffle Item Requirement:

OHS REQUIRES vendors to donate one item to be used in theDoggie Dash Raffle. This raffle helps raise valuable funds to support the animals, and is another great opportunity to promote vendors and sponsors at the event. Item must have a retail value of $25 or more. Non-profit organizations are exempt from this requirement.

Please bring the item to the event. A Doggie Dash representative will pick-up the item from your booth and provide a donation receipt at that time. Be sure to include promotional materials (i.e., business cards, brochures, etc.) to be displayed with your item. If you bring a gift certificate, please also bring a display to describe the gift certificate.

Booth Options:

Top Dog Vendor: $650
10’x10’ booth space (for an additional $100 upgrade to a 20’x20’ booth space)
Prime booth location near event sponsors and activities
Company name and link on OHS website, which attracts nearly 7,000 visitors a day
Two free registrations (including personal webpage and pancake breakfast!) to be used by staff or given to special clients.

Good Buddy Vendor: $450
10’x10’ booth space
Company name listed on OHS website

Doggie Dash Team
Get a FREE 10’x10’ space and canopy at Doggie Dash to promote your company by forming a Doggie Dash team and raising $2,500 or more for the animals at OHS, by 5/1/16! For details see the Doggie Dash website Note: Doggie Dash registration opens 2/12/16.

Optional:

Tent Rentals: (You must have a canopy for your space, either your own or one OHS provides.)

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

20’ x 20’ canopy rental/set-up: $250 additional fee
10’ x 10’ canopy rental/set-up: $150 additional fee

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

2016Doggie Dash Vendor Application Form

(Note: For Sponsor application/information, please contact Jane Morrison: )

Application Deadline: Wednesday, May 1, 2016

Name/Title: Click here to enter text.

Company/Organization: Click here to enter text.

Website: Click here to enter text.

Mailing Address: Click here to enter text.

City: Click here to enter text. State: Click here to enter text. Zip: Click here to enter text.

Phone: Click here to enter text.Fax: Click here to enter text.

Email: Click here to enter text.

Describe your business/organization: Click here to enter text.

Will you be selling any items? (If yes, please list specific items) Click here to enter text.

REQUIRED: Item to be donated to Doggie Dash Raffle: Click here to enter text.

Valued at:$Click here to enter value.

Insurance: (Please refer to Vendor Regulations, #2)

☐I have attached my Proof of Insurance to my application.

☐I will provide my Proof of Insurance to y 5/1/16.

Special Requests: Click here to enter text.

Selections:

Option: / Detail / Fee
Table Options / ☐Yes, please provide us with an 8’ table to use at Doggie Dash. / Free
☐No, I do not need an 8’ table at Doggie Dash. / Free
Chair Options / ☐Yes, please provide us with 2 chairs to use at Doggie Dash. / Free
☐No, I do not need 2 chairs at Doggie Dash. / Free
Canopy Options / ☐20x20 canopy / ☐$250
☐10x10 canopy / ☐$150
☐We will provide and set-up our own canopy / Free
Booth Size Options / ☐Top Dog 20x20 space / ☐$750
☐Top Dog 10x10 space / ☐$650
☐Good Buddy 10x10 space / ☐$450
Discount / ☐Returning Vendor discount of$100 if turned in by 5:00pm on Friday, April 1, 2016. (I was a 2015 Doggie Dash Vendor.) / ☐-$100
Fee Total / To be submitted with application / $Click here to enter total.

Please return application with payment in full to:

Oregon Humane Society
Doggie Dash
1067 NE Columbia Blvd
Portland, OR 97211
Or email to
Payment can be made bycheck, MasterCard, Visa, Discover, and American Express. / Payment Method:
☐ I have included my check payable to the Oregon Humane Society.
☐ I have paid via a credit card online by visiting
☐ I have paid via a credit card by calling the OHS Business Office at 503-286-1132.
Name on credit card: Click here to enter text.

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

I, as vendor/legal representative of the above organization, agree to participate in the 2016Doggie Dash, a benefit for the Oregon Humane Society, on May 14, 2016. I have read and understand all rules and regulationsoutlined in this packet, and agree that these regulations represent a contract; no other agreement shall be binding between the parties, unless in writing and signed by an authorized Oregon Humane Society representative.

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

Release: I hereby hold harmless and release the Oregon Humane Society, Clear Channel Radio, Doggie Dash organizers, volunteers, underwriters, sponsors, employees, as well as the owner of the area where the event is held and the owners of any Doggie Dash related property, for any action relating to the Doggie Dash, including theft, damage or injury. I agree to pay any reasonable attorney fees and costs incurred by the Doggie Dash or its organizers as a result of actions by me that are covered by this agreement.

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

By clicking on 'I accept' below you are agreeing to the Regulations and Terms of Service above.

☐I agree

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1

Name: Click here to enter text.Date: Click here for Calendar.

Oregon Humane Society  2016 DOGGIE DASH  Sponsor/Vendor Packet Page 1