SPOKES Checklist for Student Orientation and Intake

Please make a copy and complete this checklist for use with new students/classes.

Note: No forms are to be changed or altered in any way. Electronic forms or files are not acceptable as ‘official program files.” Hard copies of program files are the format used in SPOKES programs.

Revised June 2017

Welcome ActivityProgram Overview

Program Purpose
Available Services
Program Components
Physical Layout
Class and Building Rules
Rights and Responsibilities
Code of Conduct/Dress Code
Attendance/Class Closing Policy
Daily Sign-In Sheet
Class Schedule/Holidays Observed

Registration Forms

SPOKES Student Profile Form (Key Information only completed by student; remainder completed by instructor)
SPOKES Personal Attendance Contract
WVAdultEd/SPOKES Authorization for Release of Information
Media Release Form
WVAdultEd Student Technology Acceptable Use Policy
Local Acceptable Use Agreement (Technology and Internet)
WVDHHR Participant Time Sheet

Learning Needs/Barriers Screening

Administer Student Barrier Identification questions
Administer or obtain results of the WV Learning Needs Screening (13 questions + follow-up regarding barriers). (Results available from Assessment Specialist or WVDHHR with their referral)
Document any disabilities and arrange for accommodations in collaboration with WVDHHR Case Manager.

Strengths Identification

Administer learning styles inventory
Administer TABELocator to determine correct pre-test(TABE results are available from DHHR or Assessment Specialist)
Students with obvious reading problems should not take locators/appraisals

Standardized Entry Assessment

Assess academic areas using appropriate standardized assessment (related to student goals) and record on SPOKES Student Profile Form(TABE results are available from DHHR or Assessment Specialist)
Maintain testing records in permanent folder

Goal and Career Exploration

Distinguish between short-term and long-term goals
Aim students toward thinking beyond high school equivalency and toward career readiness and employment
Administer career interest and aptitude assessments
Introduce students to career pathways

Private Student Interview

Discuss learning styles inventory results
Discuss academic assessment results
Discuss and document identified barriers and special learning needs
Identify support services and assist in resolving barriers/needs
Establish timelines for future discussion of barriers with student
Discuss career interests and aptitudes and job market availability
Discuss personal, work-related, and further education goals
Discuss certificate programs (Career Readiness, Computer Essentials, etc.)
Identify career pathways steps
Provide information on local job providers/one-stop centers
Provide information on post-secondary training (CTE, apprenticeship, college, etc.)
Confirm student attendance schedule and commitment status (use SPOKES Personal Attendance Contract)
Record Goals on SPOKES Student Profile Form

Revised June 2017