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SPECIAL VACANCY NOTICE
Vacancy Notice No:SCO/036/2013
Position Title:Grants Manager – Dan Guud Project
Department:Field Coordination Unit
Duty Station:Mogadishu, Somalia
Classification:Consultant with Benadir Regional Administration
Type of Appointment:6 months with possibility of extension
Closing date:24th June 2013
Under the overall guidance of the Grants Manager in Nairobi and under the direct supervision of the Program Coordinator for Mogadishu, the successful candidate will be responsible for managing staff on the DanGuud project inMogadishu, and overseeing all aspects of procurement, logistics, security, finance and administration of the project. He/she will be in charge of procurement, logistics, security, finance and admin; the Dan Guud Grants manager will ensure that all procurement, finance and HR processes follow established policies and procedures, with accordance to donor guidelines.The Grants manager will strengthen and maintain the necessary administrative structures, systems and processes, both within the Dan Guud programme office and between the Dan Guud programme and partners, in order to ensure grant transparency, smooth implementation, reporting as well as requisite controls and monitoring. The Grants manager will be expected to exercise a high level of analytical thinking, particularly as it comes to promoting the high ethical standards of the program. This will include flagging needed investigations, guiding and improving best ethical practices for the procurement team, and working with the program Coordinator on a regular basis to improve best practices for the program.
Specific Duties and Responsibilities:
- Oversee the procurement, logistics and security unit and related staff in support of the implementation of grant activities;
- Develop, enhance and maintain systems of communication and data transfer with programme staff in Mogadishu; and provide training to the Dan Guud Grants team to maintain appropriate, programme-wide standards of grant integrity, data collection and management, and information flow;
- Supervise finance, procurement, logistics and security staff as well as drivers); provide on job training for them;
- Track the programme’s procurement aspects to ensure appropriate standards of accounting and controls are met, and programmatic aspects to ensure that grant activities reflected, are of the overall ‘intentionality’ and objectives of the programme;
- Carry out overall human resource management including but not limited to Managing Mogadishu based recruitment process in close coordination with TIS Nairobi HR focal point, performance evaluation, time sheet management. Ensure that up to date personnel files are maintained and updated;
- Ensure that Dan Guud Mogadishu fleets are utilized properly; maintain vehicle usage logs, fuel consumption reports and monthly maintenance report;
- In liaison with Security officer in Mogadishu, implement SOPs and security guidelines for Mogadishu Office, and ensure that the SOPs are observed by both Mogadishu based and visiting staff. Act as Security focal point for Dan Guud staff, monitor security development in Mogadishu and advice the Mogadishu team accordingly;
- The Grants manager will strengthen and maintain the necessary administrative structures, systems and processes, both within the Dan Guud programme office and between the Dan Guud programme and partners, in order to ensure grant transparency, smooth implementation, reporting as well as requisite controls and monitoring;
- The Grants Manager will be expected to exercise a high level of analytical thinking, particularly as it comes to promoting the high ethical standards of the program. This will include flagging needed investigations, guiding and improving best ethical practices for the grants team, and working with the Dan Guud program Coordinator on a regular basis to improve best practices for the program;
- Monitor and maintain a full inventory of Dan Guud office assets and produce monthly inventory reports and share it with Nairobi Procurement Officer;
- Serve as deputy program Coordinator in his absence and as required;
- Perform such other duties as may be assigned.
Desirable Qualifications and skills:
Education and Experience
- University degree in Business Administration, Management or a related field; or an equivalent combination of related education, training and professional experience;
- Five years’ professional experience, or an equivalent period of training and professional experience;
- Significantreporting and database experience required, preferably with Microsoft Access;
- At least three years of experience in operation activities in a post-crisis or emergency area;
- Previous experience in community-based and /or small grants programming; infrastructure works, procurement and civil-society strengthening desirable
- Experience in managing staff from diverse environments and backgrounds;
- Experience in graphic design, Power Point or other Software to generate sophisticated reporting.
Competencies
- Excellent communication and writing skills; ability to analyse complex problems and to prepare clear and concise reports as well as the ability to generate complex charts and graphs as desired;
- Highlevel of computer literacy;
- Strong budgeting and general analytical skills;
- Familiarity with financial management, and ability to supervise staff in a dynamic, operational programme environment;
- Ability to engender group involvement and participation and to lead teams effectively in order to achieve the desired goals;
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds, high degree of sensitivity toward other cultures and dedication to the promotion of inter-ethnic cooperation, peace-building and tolerance; demonstrated gender awareness and gender sensitivity;
- Personal commitment and drive for results, and adaptability in the workplace;
- Ability to work long hours under difficult conditions while maintaining security awareness;
- Fluency in spoken and written English and Somali languages. Knowledge of another official UN language desirable;
Method of Application:
Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number and position title in the subject line, with three professional references and contacts (email or telephone) to the:
International Organization for Migration (IOM),
Human Resources Department,
Gitanga Groove, off Gitanga Road
P.O. Box 1810 - 00606
Nairobi