REGULAR MEETING MINUTES
COLUMBIA BOARD OF SELECTMEN
Tuesday, August 4, 2015 - 7 pm.
Adella G. Urban Administrative Offices Conference Room
323 Route 87, Columbia, CT
Members Present: First Selectman Carmen Vance, Deputy Selectman Steven Everett, William O’Brien, Robert Hellstrom, Robert Bogue.
Also Present: Town Administrator Natasha Nau and others.
CALL TO ORDER: C. Vance called the meeting to order at 7 pm.
1. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited.
2. MINUTES: BOS Regular meeting minutes of 7/7/15: R. Bogue MOVED to accept minutes with the following amendment:
-add Robert Bogue to “Members Present” in 7/7/15 BOS minutes.
MOTION CARRIED 5:0.
3. AUDIENCE OF CITIZENS: None.
4. OLD BUSINESS
4.1 Library Grant Contract: C. Vance stated that the grant in the amount of $596,150 was approved by the Bond Commission at its July 28, 2015 meeting. N. Nau explained that Robert Powell will begin the bidding process shortly. R. Bogue MOVED to authorize C. Vance to sign the Library Grant Contract. MOTION CARRIED 5:0.
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5. NEW BUSINESS
5.1 Windham Regional Transit District (WRTD) presentation: N. Nau stated WRTD requested an additional appropriation in the amount of $1,349.53 for Fiscal Year 2015-16. WRTD Administrator Ellen Grant spoke to the Board regarding the request. She explained that in January, they realized they did not have adequate funding to continue providing the transportation services that have been available, which is why WRTD is seeking additional funding. E. Grant and Rose Kurcinik of WRTD explained that all WRTD services are open to the public and general rides are scheduled on an as-available basis. C. Vance inquired about the transportation grant. R. Kurcinik stated that the grant funding is for Dial-A-Ride transportation (which requires a $25 round trip, payable to the town). She explained that the “Dial-A-Ride” services may be used for rides to anywhere within the ten-town Windham Region (Ashford, Chaplin, Columbia, Coventry, Hampton, Lebanon, Mansfield, Scotland, Willington and Windham), including: medical appointments; shopping (preferably in groups); personal business; nutrition sites; Senior Center activities; social & recreational activities; and work. E. Grant and R. Kurcinik explained that the transportation services are advertised in the Chronicle, at Senior Centers and on the vans. Discussion followed. W. O’Brien MOVED to approve additional funding in the amount of $1,349.53 to WRTD. MOTION CARRIED 5:0.
5.2 Revision of Gatekeeper Job Description: C. Vance MOVED to approve the revised job description for Gatekeeper as presented. MOTION CARRIED 5:0.
5.3 Revision of Floater Job Description: N. Nau explained that the revisions made to the current job description make the Floater position more comprehensive. She stated that it would be highly beneficial to this position if the Floater received proper cross training. Discussion followed. R. Bogue MOVED to approve revised Floater job description as presented. MOTION CARRIED 5:0.
5.4 Revision of Accounting Assistant Job Description: This ITEM has been TABLED.
6. COLUMBIA LAKE / DAM / BEACH
6.1 Letter to Michael Hartling re: Jet-ski on Columbia Lake
7. APPOINTMENTS / RESIGNATIONS
7.1 Appointment of Constance Kisluk as the new Zoning Enforcement Officer (ZEO): R. Bogue MOVED to hire Constance Kisluk as the new ZEO. MOTION CARRIED 5:0.
7.2 Appointment of Marc Volza as Assistant to the Rec Director: S. Everett MOVED to hire Marc Volza as the Assistant to the Rec Director. MOTION CARRIED 5:0.
7.3 Resignation of Marjorie Golden-Mossberg from CONA: The BOS recognized the resignation of M. Golden-Mossberg from CONA.
8. TOWN ADMINISTRATOR REPORT: See report. N. Nau informed the BOS that she received an update from Dr. Kortmann regarding the water testing. She stated that the Lake tested negative for Fanwort and that testing/ research of Mono Pond will begin next.
9. CORRESPONDENCE
9.1 Thank you letter to C. Osten
9.2 Prescription Drug Card Usage Report for June 2015: The Board would like to see this advertised more and suggested publishing something in the next Crossroads.
9.3 CRCOG Member Benefits Letter
9.4 United Services donation letter
9.5 LoCIP grant award letter
9.6 Thank you letter to D. Ramm
10. BUDGET
10.1 Transfers: S. Everett MOVED to approve the following transfer:
AMOUNTTRAN #62 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$395 / 10-4112-040, ADMIN GROUP INSURANCE / 10-4112-140, ADMIN ADVERTISING
MOTION CARRIED 5:0.
R. Bogue MOVED to approve the following transfer:
AMOUNTTRAN #63 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$123 / 10-4112-040, ADMIN GROUP INSURANCE / 10-4112-240, ADMIN FUEL
MOTION CARRIED 5:0.
R. Hellstrom MOVED to approve the following transfer:
AMOUNTTRAN #64 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$252 / 10-4112-040, ADMIN GROUP INSURANCE / 10-4112-460, ADMIN GROUP INSURANCE
MOTION CARRIED 5:0.
R. Bogue MOVED to approve the following transfer:
AMOUNTTRAN #65 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$15 / 10-4330-300, FIRE PREVENTION, GENERAL SUPPLIES / 10-4330-110, FIRE PREVENTION, POSTAGE
MOTION CARRIED 5:0.
R. Bogue MOVED to approve the following transfer:
AMOUNTTRAN #66 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$1,759 / 10-4410-011, DPW OT SALARIES / 10-4410-240, DPW FUEL
MOTION CARRIED 5:0.
R. Hellstrom MOVED to approve the following transfer:
AMOUNTTRAN #67 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$273 / 10-4112-040, ADMIN GROUP INSURANCE / 10-4510-010, PZC SALARIES
MOTION CARRIED 5:0.
S. Everett MOVED to approve the following transfer:
AMOUNTTRAN #68 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$29 / 10-4112-040, ADMIN GROUP INSURANCE / 10-4510-500, PZC PROF/ TECH
MOTION CARRIED 5:0.
R. Bogue MOVED to approve the following transfer:
AMOUNTTRAN #69 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$77 / 10-4112-040, ADMIN GROUP INSURANCE / 10-4550-770, ZBA TRANSPORTATION
MOTION CARRIED 5:0.
R. Hellstrom MOVED to approve the following transfer:
AMOUNTTRAN #70 / FROM A/C #, DESCRIPTION / TO A/C #, DESCRIPTION
$2,087 / 10-4112-040, ADMIN GROUP INSURANCE / 10-4520-010, IWWC SALARIES
MOTION CARRIED 5:0.
10.2 Refunds: S. Everett MOVED to approve the following refunds:
AMOUNT / TO / FROM$24.00 / Estate of John Naumec C/O John Naumec / Town of Columbia
$31.91 / Rochelle McPherson / Town of Columbia
$8.25 / Ronald or Joyce Parker / Town of Columbia
MOTION CARRIED 5:0.
11. APPROVE PAYMENT OF BILLS: R. Bogue MOVED to approve the total payment of bills (including regular, emergency, credit cards and paychex) in the amount of $372,011.19. MOTION CARRIED 5:0.
12. BOARD MEMBER COMMENTS: None.
13. EXECUTIVE SESSION
13.1 Real estate per State Statutes Section 1-200(6)(D); Pending Litigation per State Statutes Section 1-200(6)(B); Personnel per State Statues Section 1-200(6)(A). C. Vance MOVED to enter into executive session at 7:43 pm with Attorney Henry Beck, Attorney Michael Collins, Bev Ciurylo and N. Nau present. Discussion ensued. Ann Dunnack, Joan Hill, Shirley King and Paul Ramsey entered for the second part of executive session. Executive session ended at 9:08 pm.
C. Vance MOVED to add item 5.5 entitled, “Establishment of Special Town Meeting”.
MOTION CARRIED 5:0.
5. NEW BUSINESS (continued):
5.5 Establishment of Special Town Meeting: C. Vance MOVED to schedule a Special Town Meeting on Tuesday, August 18, 2015 at 6:45 pm in the Adella G. Urban Administrative Offices Conference Room to approve the following transfer:
$42,976 from Group Insurance, #10-4112-040 to Professional/Technical Services, #10-4120-500. MOTION CARRIED 5:0.
14. ADJOURNMENT: C. Vance MOVED to adjourn at 9:09 pm and the MOTION CARRIED UNANIMOUSLY. The next meeting of the BOS is scheduled for Tuesday, August 18, 2015 at 7 pm.
Respectfully submitted by Kimberly A. Bona