Present: Mayor Kim E. Wilson, C. Chylene Whipple and C. Susie Hatch

MINUTES OF HANKSVILLE TOWN COUNCIL MEETINGMEETING HELD AT HANKSVILLE COMMUNITY CENTER ON THE 1st DAY OF SEPTEMBER 2016 AT 6:00P.M.

The Hanksville Town Council meeting convened its regular session on the 1ST day of September in the Hanksville Community Center; meeting commenced at 6:05 p.m.

Absent: C. Celeste Sellers, C. Molly Keaton,

Employees: Clerk Lisa Wells and Maintenance Eric Wells

Public in Attendance: Kelly Chappell – Ensign Engineer and Peter Devonshire

Meeting to Order: Mayor Kim E. Wilson

Pledge: C. Susie Hatch

Prayer: Chylene Whipple

Roll Call: Mayor Kim E. Wilson

Approval of minutes: Motion to approve minutes of August 2016 council meeting: C. Chylene Whipple; Second C. Susie Hatch Aye: All in attendance

Report of Officers:

Councilmember Celeste Sellers: Absent

Councilmember Molly Keaton: Absent

Councilmember Susie Hatch:

Founder’s day celebration discussed but no plans made. Discussion of tree trimming needed at old church, town housing and the park; clerk will get a quote for trimming. Discussion of the possibility of making the bathroom at the maintenance shop available to the public for use during activities at the old church.

Councilmember Chylene Whipple:

Affordable housing property has been neglected; discussed possibility of having another tenant be given the opportunity for reduced rent in trade for yard maintenance at the housing. Washing machine for the housing is still not working.

Mayor Kim E. Wilson:

The navajo well generator system is on line and checks ok for normal operations. Mayor has been in touch with maintenance and Jeff assured the mayor that all the water samples have been taken that are needed for the quarter. The town hall fascia has been repaired and painted. There was gravel brought in from the Pandora mill and dumped around the food pantry south access to build the ramps and also painted that door. The fire station door drive motor has been ordered by CC Construction and will be installed as soon as it gets in. Washed gravel was delivered to the SW corner of the firehouse.

There was discussion regarding Nielson Construction water purchased from the town for trade of asphalt. The council determined it would be best to just bill Nielson Construction for their water usage as per the contract. The amount to be billed is $16,420.00.

The mayor is working with Kenny on the planning and zoning, and has Wayne county P&Z document in a format that can be used to make changes as needed to draft a plan for Hanksville. The council is responsible for the planning and zoning for the town.

Maintenance Jeff Pei:

Absent - Eric has been operating mosquito abatement in the night; also working on weed control with the skid steer. He has repaired leaks in the park lawn and tree system and has also been cleaning the maintenance shop.

Treasurer Jessica Alvey:

Absent

Clerk Lisa Wells:

Bills were presented (see attached spreadsheet)
Motion to approve bills for payment C. Chylene Whipple; Second C. Susie Hatch Aye: All in attendance.

Tabled items: None

New issues and Public Comments:

Kelly Chappell with Ensign Engineering – Typically there will be no money that comes from the town budget other than the annual payments on the loan, which the town can use the 70% of B&C roads money to pay off the loan and the 30% can be used for the current expenses. There is no guarantee what amount CIB will issue. Ensign Engineer will do a survey of the town roads, rate each road and develop a maintenance strategy; they will develop this matrix based on the money received from B&C roads annually. Then they will get a cost estimate together and complete the application for CIB and present the application to CIB with the mayor. Ensign will present at the next town council what the cost will be for the roads project. Then next CIB meeting for funding approval will be October 6th. Council agreed to move the regular council meeting up to September 29th and also hold the required public meeting in conjunction with the council meeting to allow the public the opportunity to comment on this project. Then the project will be able to be submitted at the Oct CIB meeting; the mayor will present the application and Ensign will be there for support.

Motion for Ensign Engineering to proceed with preparing the CIB application for the roads C. Chylene Whipple; Second C. Susie Hatch Aye: All in attendance.

Mr. Chappell also followed up with the council on the water system project that the Division of Drinking Water has reviewed. Ensign has the new application ready to submit regarding the distribution water line upgrade through the town which was phase 2 of the original project. The town agreed to start with phase 2 as the first project to submit for funding; the package price is $600,000 for this phase. Ensign has met with the Division of Drinking Water several times on behalf of the Town of Hanksville and everything has been favorable from the division. They will submit this application by September 25th but funding won’t be awarded until November 17th. The mayor will also need to be at this funding meeting with the Division of Drinking Water. The goal of this project is that it will all be grant money from the division and no cost to the town for this project.

Motion for Ensign Engineering to proceed with submitting the application for the Drinking Water grant to upgrade water lines from 6” to 8” C. Chylene Whipple; Second C. Susie Hatch Aye: All in attendance

Pete Devonshire would like to propose the use of gray water on Center Street to be used for irrigation. He was told by Jeff Pei that the well by the firehouse is un-potable water and that the well is not in use. Mr. Devonshire is requesting use of that water and would be willing to pay a small amount for the use of that water and wondered if the town would look into the feasibility of this idea. There was some discussion about piping water from the canal company irrigation system.

MOTION TO ADJOURN: C. Susie Hatch; Second C. Chylene Whipple Aye: All in attendance Adjourned 7:15pm

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