Open Space and Natural Resources Division

Special Events Proposal

Effective Date: 2/01/15

Special Events Proposal

Summary of Request:

Event Title:

Organization Name:

Event Manager:

Affiliation:

Phone:

Email:

Address:

Second Event Contact:

Affiliation:

Phone:

Email:

Address:

Site Requested:

Event Date(s):

Event Time(s):

Set-up Date(s)/Time(s):

Is this an Annual Event? If yes, how many years has it been held?

Type of Event (Commercial, Competition, Entertainment, etc):

Publicity and Advertising Methods Used:

Are you requesting use of the City of Aurora Logo in Advertisements?

Number of Participants:

Anticipated Entry/Participation Fee for Participants (if a fee will be assessed please provide detailed information):

Estimated Number of Spectators:

Please describe your event in 250 words or less:

Event Description:

  1. Areas of the facility needed for pre-event set-up (ex: parking lots, shelters, trails, picnic tables,beach area if held at the reservoir):
  2. Areas of the facility needed on the day of the event (ex: parking lots, shelters, trails, picnic tables, beach area if held at the reservoir):
  3. Will event staff be composed of volunteers or paid workers:
  4. Will the event require vehicle access in parts of the park otherwise off-limits to vehicles and if so how will those vehicles be used:
  5. Will food or refreshments be available (if so complimentary or at cost):
  6. Will there be live entertainment:
  7. Will the event require amplified sound:
  8. Will there be food and beverage sales for your event:
  9. Will there be merchandise sales for your event:
  10. Will there be sales and/or consumption of alcohol at your event:
  11. Will inflatable devices be used at your event:
  12. Will you set up any tents or canopies at your event? If yes, what size:
  13. Many events require an emergency response plan, please describe your plan including (but not limited to) medical units, weather conditions, swim/bike/run related accidents, etc:
  14. Many events require traffic and parking control, what is your plan for incorporating traffic and parking control attendants. Please capture on the site plan if needed:
  15. Many events require portable sanitary units to be provided and used, what is your plan regarding portable sanitary units. Please capture location(s) of unit(s) on the site plan:
  16. Many events require additional trash collection and removal, how do you plan on disposing of the waste that accumulates during your event:
  17. If you are interested in holding a walk or run, please attach a site plan, event timeline, street closures and any additional information that would be critical details for consideration.
  18. Many events require a one million dollar insurance policy and will be requested prior to issuing the Temporary Use Permit.

After completion, please send to or call 303-739-7889 with any additional questions.

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