Special City Council Meeting s1

Manning, Iowa

September 20, 2016

The City Council of the City of Manning, Iowa met in regular session on Tuesday, September 20, 2016 in the Council Chambers of City Hall pursuant to the laws and rules of said Council in regular session. Mayor Harvey Dales called the meeting to order at 6:00 p.m.

Roll Call: Council members Lonny Rowedder, Heath Doyel, Richard Johnson, Sheryl Dammann, and Josh Linde were present upon roll call. Also present were Ron Reischl, Ron Colling, Pam Kusel, Marsha Clausen, and city employees Sam Hansen, Dawn Rohe, Cory Arp, and Anna Irlbeck.

Approval of Agenda: Doyel motioned, second by Rowedder to approve the agenda; all ayes – motion carried.

Citizens Forum: Dales opened the meeting to public comment. No one was present that wished to comment.

Consent Agenda: After discussion, Dammann motioned and Johnson seconded to approve the consent agenda, which approved the minutes of the August 16 meeting; payment of bills from August 17 to September 20 in the amount of $460,939.47; the August treasurer’s report; Resolution 2016-51: Eighth Application for Payment for the Main Street Bridge Project to Christensen Bros.; Resolution 2016-52: Approving Amendments to the Personnel Policy of the City of Manning; Resolution 2016-53: First Application for Payment for the 311th Street/East Street Project; the police Standard Operating Procedure relating to Disciplinary Policy for Iowa System Violators; and a one-time 50% water leak forgiveness for Barb Rood at 208 2nd Street. Upon roll, all voted aye. The following bills were approved:

Receipts by fund type for the month of August: General - $20,341.51; Road Use - $20,747.39; Local Option Sales Tax - $18,112.15; Revolving Loan - $5,002.34; Economic Development-$5.94; Library Trust - $500.00; Trails Project - $35,001.96; Perpetual Care - $300.00; Proprietary - $69,413.09. Total receipts - $169,424.38

PUBLIC HEARING: At 6:03 p.m. Mayor Dales opened the public hearing on the proposed plans, specifications, form of contract, and estimate of cost for the hospital connector trail phase 2 project. No written correspondence had been received and no one was present that wished to comment. Dales left the hearing open.

Department Reports: Arp reported on fall programs and the Senior Week promotion. Hansen reported on the replacement process for Officer Maas. Trick-or-Treating is set for October 29th from 4:00-6:00. He also reported on the police station mold results. Rohe and Dales reported on various public works projects. No questions on written reports.

Main Street Bump Outs: Main Street President Ron Reischl and Design Chair Marsha Clausen asked for direction regarding the wishes of Council about bump-outs. Council’s preference was something similar to the first picture shown that is more of a permanent structure.

With still no one wishing to comment, Dales closed the public hearing at 6:26. Resolution 2016-54: After discussion, Linde introduced Resolution 2016-54: Finally Approving and Confirming Plans, Specifications, Form of Contract, and Estimate of Cost for the Hospital Connector Trail-Phase Two Project. Johnson seconded. Upon roll, all voted aye.

Resolution 2016-55: After review of the bid tabulation and discussion, Rowedder introduced Resolution 2016-55: Awarding Contract for the Hospital Connector Trail-Phase Two Project. Dammann seconded. Upon roll, all voted aye.

Data Payments: Council discussed data plan needs of Sam Hansen and Justin Mundt. Hansen explained he thought his should be dropped down the data availability in the cars. Rohe explained that Ohde’s recommendation for data reimbursement for Mundt because of SCADA and email. Council agreed. Both will be effective October 1.

City Hall Plans: Council reviewed the proposed layout of the new City Hall. Discussed the break room and possibility of renting out office space if available. After discussion, Johnson motioned to approve the plans. Linde seconded. All ayes—motion carried.

Utility Board Appointments: Dammann motioned to accept the resignations from all of the current utility board members. Linde seconded. All ayes—motion carried. Dales explained his recommendations and the process he went through to determine those. After discussion, Rowedder motioned to appoint Rick Lohrmann, Kirk Huehn, Aaron Stangl, Karen Reinke, and Jean Hargens to serve on the MMCTSU, Gas, and Light Boards. Johnson seconded. All ayes—motion carried.

Ordinance 357: Council reviewed the proposed ordinance that would reduce the number of people serving on the Economic Development Agency. After discussion, Linde moved to waive the first and second readings of Ordinance 357: Amending the Economic Development Agency for the City of Manning. Doyel seconded. Upon roll, all voted aye. Linde then moved to approve the third and final reading of Ordinance 357: Amending the Economic Development Agency for the City of Manning. Johnson seconded. Upon roll, all voted aye. The ordinance will go into effect upon publication.

Health and Dental Insurance Renewals: Council reviewed renewal rates and potential alternatives for health and dental insurance. After discussion, Rowedder motioned to keep the existing health and dental insurance. Doyel seconded. All ayes—motion carried.

Rasmussen Subdivision Purchase: Council reviewed an offer to purchase 20 lots (11 developed; 9 undeveloped) in Rasmussen subdivision for a discounted rate. The Economic Development Agency was in favor of the idea. Council discussed pros and cons. Johnson motioned to approve the offer and pay for 1/3, pending the approval of light and gas to pay the other portions. Rowedder seconded. Ayes—Rowedder, Johnson, Dammann. Nay—Doyel, Linde.

With no further business to attend to, Linde motioned for adjournment; seconded by Doyel. All ayes. Meeting adjourned at 7:15 p.m.

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Harvey Dales, Mayor

ATTEST:

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Dawn Rohe, City Clerk/Administrator