Spec Mtg Re Minutes

Spec Mtg re Minutes
April 02, 2008

Convene

1. Time: 2:40 p.m.

Public Comments

2. None

Board Report(s)

3. Approval of Board Meeting Minutes

Attachment: 4-2-08.Minutes.doc
Minutes: The following minutes were submitted for approval: 3/12/08 - Special Meeting re: Committee Assignments; 3/12/08 - Special Meeting re: Broadmoor and Real Estate Items; 3/12/08 - Special Meeting re: Emergency Rule Alt to Suspension; 3/12/08 - Special Meeting re: Disciplinary Actions; 3/12/08 - Inlet Grove Update; 3/12/08 - Special Meeting re: Minutes; 3/19/08 - Board Meeting; 3/26/08 - Attorney Client re: Bruner; 3/26/08 - Special Meeting re: Construction Projects; 3/26/08 - Special Meeting re: 09 Calendar; 3/26/08 - Attorney Client re: Survivors; 3/26/08 - Special Meeting re: Personnel; 3/26/08 - 08 District Accreditation Actions; and 3/26/08 - Special Meeting re: Disciplinary Actions.

Adjourn

4. Time: 2:40 p.m.

Spec Mtg re Expulsions
April 02, 2008

Convene

1. Time: 5:30 p.m.

Public Comments

2. None

Board Report(s)

3. Expulsion of Student 07/08-X-074

Attachment: QAExpul.doc
Attachment: X-074.pdf (Confidential Item)
Attachment: QA074.doc

4. Explusion of Student 07/08-X-067

Attachment: X-067.pdf (Confidential Item)

5. Expulsion of Student 07/08-X-049

Attachment: X-049.pdf (Confidential Item)

6. Expulsion of Student 07/08-X-094

Attachment: X-094.pdf (Confidential Item)
Attachment: QAExp094.doc

Adjourn

7. Time: 5:50 p.m.

Spec Mtg re Personnel
April 02, 2008

Convene

1. Time: 4:15 p.m.

Public Comments

2. None

Board Report(s)

3. PD1-Personnel Agenda

Attachment: April 2 Special Meeting.pdf

Adjourn

4. Time: 4:15 p.m.

Attorney Client Session re Daniels
April 02, 2008

Convene

1. Time: 3:45 p.m.

Public Comments

2. None

Board Report(s)

3. Attorney Client Session re: PBCSB v. J. Daniels

Attachment: Jacqueline Daniels April 2, 08.doc
Minutes:

Our counsel has indicated a desire to obtain advice from the Board regarding settlement negotiations and strategies related to the case of School Board of Palm Beach County v. Jacqueline Daniels, DOAH case number 08-0710.

In accordance with Florida Statute 286.011, a closed-door, attorney-client session has been scheduled for now and was properly noticed. This session will take approximately 10 minutes.

The following people will be in attendance:

Blair R. LittleJohn, Esq. – Senior Counsel for the School Board

Vicki L. Evans-Pare´, Esq. – Counsel for the School Board

Board Members:

William Graham

Paulette Burdick

Mark Hansen

Sandra Richmond

Debra Robinson

Monroe Benaim

Carrie Hill

Superintendent, Arthur C. Johnson, Ph.D.

Adjourn

4. Time: 3:45 p.m.

Spec Mtg re 09 Calendar
April 02, 2008

Convene

1. Time: 4:15 p.m.

Public Comments

2. Helene Samango; Theo Harris; and Helen MacAfee

Board Report(s)

3. Consider Approval of the FY08-09 Calendar

Attachment: Option A_pages 1 and 2.pdf
Minutes:

Dr. Johnson extensively reviewed the proposed 2009 calendar and stated the reasoning for the issues that were brought up by public comments.

Board Members agreed to the following changes:

Moved the start of school up one day to August 18, 2008;

Scheduled school on October 17th (previously a professional conference day);

Scheduled school on Election Day, November 4th (previously a school holiday);

Made spring break one week earlier;

Five Pre-K days rather than four - August 11th will be the additional day;

Second semester begins on January 5, 2009;

June 5th will be the last day for students;

January 5th will be a teacher work day instead of January 16th; and

April 11th will be a holiday for teachers.

All student days off:

September 1: Labor Day

September 30: Fall holiday

October 9: Fall holiday

October 27: Teacher work day

November 26-28: Thanksgiving holiday

December 22-January 2: Winter holiday

January 5: Teacher work day

January 19: Martin Luther King Jr. Day

February 16: Presidents' Day

March 27: Teacher work day

March 30-April 3: Spring break

May 25: Memorial Day

Adjourn

4. Time: 5:00 p.m.

Spec Mtg re MCIP
April 02, 2008

Convene

1. Time: 3:20 p.m.

Public Comments

2. None

Board Report(s)

3. Consider Suspension of the Master Controlled Insurance Plan

Attachment: Board Suspension Agenda Item.attachment.doc
Minutes:

Traditional contractor insurance costs have reduced substantially over the past 5 years. Workers’ compensation costs are 50% less and liability insurance is down 20 to 30%. However the premiums associated with participation in the Florida League of Cities, Master Controlled Insurance Program have not been reduced by similar amounts. As a result the District will not realize a savings on future projects. Staff did an analysis and estimated that the program would cost $66,000 more than the traditional contractor insurance programs on projects starting after 1/1/08, through 6/30/2010.

All currently enrolled projects will remain in the program and will be monitored for performance. The basis for insurance costs on these programs are the insurance rates at the start of the project. These projects may provide some savings but, not the amount that was estimated in 2005.

Staff will monitor the market for possible options and report back to the Board with proposed programs should the market conditions support more viable options that will project substantial savings.

Adjourn

4. Time: 3:25 p.m.

Spec Mtg re Budget
April 02, 2008

Convene

1. Time: 2:40 p.m.

Public Comments

2. None

Board Report(s)

3. Property Insurance Expenditure Transfer

Attachment: FEFP Legislative Reductions FY08.pdf
Attachment: SB 2502 - Use of 2 mill.pdf
Attachment: Balance FY2008 Budget.pdf
Attachment: QABdgt.doc
Attachment: QABudget.doc
Attachment: Non-Construction Available Balances 03-08.pdf
Attachment: Capital Budget Reductions.pdf
Minutes:

Due to declining State revenues, the Legislature further reduced education funding on March 12, 2008. The impact to the District's FY 2008 General Fund Operating Budget is a reduction of $14,867,354. The implementing bill (SB2502) which accompanied the revenue reduction provided some flexibility to qualifying school districts on the use of 2 mill capital improvement revenue. School districts that met 2007-08 class size requirements and certify that their instructional space needs had been met may expend up to $65 per unweighted FTE from the capital millage levy for vehicles and the payment of property and casualty insurance premiums. For Palm Beach, the authority is up to $10,972,520 based on current unweighted FTE of 168,808.

To assist with balancing the operating budget, the $8,978,074 property insurance expenditure may be transferred to the capital budget. Non-construction capital project budget balances from FY2007 and prior have been reviewed to identify a source for the property insurance premium. A list of the proposed capital budget reductions is attached.

At this time, the Legislature has only authorized the use of capital funds for this purpose through June 30, 2008.

Other actions taken to balance the FY2008 operating budget include a non-instructional hiring hold, travel restrictions, department non-salary budget reductions, and a recalculation of charter school budgets based on the revenue reduction which passes through the Florida Education Finance Program (FEFP).

Adjourn

4. Time: 3:00 p.m.

Budget Workshop
April 02, 2008

Convene

1. Time: 3:00 p.m.

Public Comments

2. None

Board Report(s)

3. FY 2009 Budget Workshop

Attachment: FY2009 Revenue Forecast.pdf
Minutes:

Mike Burke, Chief Financial Officer, summarized the Florida Education Finance Program and reviewed the following: Impact per Student; Comparison of Millage Levies; Class Size Reduction; School Recognition/District Lottery; and Other Revenue streams expected to decline in FY2009.

Board Members discussed: budget cuts and revenue estimates staying the same after this years election.

Adjourn

4. Time: 3:20 p.m.

Spec Mtg re Policies
April 02, 2008

Convene

1. Time: 5:00 p.m.

Public Comments

2. Jan Porter

Board Report(s)

3. Special Meeting re: Policies

Attachment: ATOSS Reg.pdf
Attachment: 2267.pdf
Attachment: Script for 4-2-08.doc
Attachment: 5015adopt4-2-08.pdf
Attachment: 8101adopt4-2-08.pdf
Attachment: 565adopt4-2-08.pdf
Attachment: 81205develop4-2-08.pdf
Attachment: 7134develop4-2-08.pdf
Attachment: 804develop4-2-08.pdf
Attachment: ATOSS Rules and Procedures Notice.pdf
Attachment: QAPolicy4A.doc
Attachment: QAPolicy5D.doc
Attachment: 5091adopt4-2-08.pdf
Attachment: 518155develop4-2-08.pdf
Attachment: 801develop4-2-08.pdf
Attachment: QAPolicy.doc
Attachment: 812develop4-2-08.pdf
Attachment: QAATOSS.doc

Adjourn

4. Time: 5:30 p.m.

Board Meeting
April 16, 2008

Call to Order

1. 5:10 p.m.

Pledge of Allegiance

2. The Pledge Allegiance to the Flag and National Anthem were led by: Students from Boca Raton High School

Opening Remarks

3. Chairman Graham made opening remarks.

Approve Board Minutes

4. None

Board Member Disclosures

5. None

Presentations

6. Marcus DiLallo-All-American Soccer Team

7. Boca Raton High-State NJROTC Champions

8. Downtown At the Cuillo-Education Partnership

9. The Days of Remembrance

Attachment: Days of Remembrance 2008.pdf

10. Employee Appreciation Week

Attachment: Employee Appreciation Week-April 2008 (2).pdf
Minutes:

11. Karen Clawson-Florida Siemens Award Winner

12. Karolina Bazua-3-Point State Basketball Champion

13. Julie Bollinger-State Winner The Director's Chair

14. Boca Raton High-6A State Swimming Champs

15. Michael Horgan-Teacher of The Year

16. Fair Housing Month & Workforce Housing

17. Proclamation for Water Conservation Month

Attachment: Proclamation

Consent

Grants

18. G1 - Safe Schools - Healthy Students Initiative 2008

Attachment: Healthy Students Grant.pdf
Attachment: Data Panel SS HS Grant.pdf
Attachment: QAG1.doc
Attachment: QAG1.doc
Attachment: Alt Ed Feb 08 FTE All Sites.xls
Attachment: Alt Ed Oct FTE All Sites.xls
Attachment: QAG1.doc

19. G2-Florida Department of Education Project Application - Competitive Grant to School Districts

Attachment: Haitian Grant.pdf
Attachment: Haitian Grant .1.pdf
Attachment: BOARD-DATA-ITEM.xls

Charter Schools

20. CS1-Approval of the Renewal Application of Western Academy Charter School

Attachment: Exhibit B - App. Sections.pdf
Attachment: Exhibit A - App. Eval. Instrument.pdf
Attachment: Exhibit D - Data Panels.pdf
Attachment: Legal Checklist.pdf
Attachment: Exhibit C - App. Overview Process.pdf
Attachment: QACS1.doc
Attachment: 1002.33 (10)(e).doc
Attachment: 1003.03 class size.doc

Agreements/Contracts

21. AC1-SpringBoard Subscription Agreement Amendment 2

Attachment: Data Panel SpringBoard Subscription Agreement.xls
Attachment: SpringBoard Amendment 2.pdf
Attachment: QAAC1.doc
Attachment: SpringBoard Legal Sign Off.pdf

22. AC2-Cooperative Agreement with SP Behavioral, LLC, DBA Sandy Pines Hospital

Attachment: Sandy Pines Data Panel.pdf
Attachment: Sandy Pines Business Assoc Agreement.pdf
Attachment: Sandy Pines Policies & Procedures.pdf
Attachment: Sandy Pines Contract Review Checklist.pdf
Attachment: Sandy Pines Cooperative Agreement.pdf

23. AC3-Lease Agreement with St. John Missionary Baptist Church (Boynton Beach Alternative to Out of School Suspension [ATOSS ])

Attachment: St. John ATS Lease Document.pdf
Attachment: Data Panel ATS St. John Church.xls
Attachment: QAAC3.doc
Attachment: Legal Checklist St John.pdf
Attachment: QAAC3.doc

Personnel

24. PD1-Consider Approval of the Master Inservice Plan

Attachment: Board Meeting Data Panel.pdf
Attachment: Early Childhood Conscious Discipline.pdf
Attachment: Acquisition Component Part 2.pdf
Attachment: Brain Gym.pdf
Attachment: Driving Safety Component.pdf
Attachment: Initiating Implementing in Title 1 Schools.pdf
Attachment: Integrating Student Assessment.pdf
Attachment: Integration of Career Component.pdf
Attachment: Job Hazard Component.pdf
Attachment: Leadership and Supervisory Skills.pdf
Attachment: New Educators.pdf
Attachment: Ruby Payne.pdf
Attachment: Trade Skills Component.pdf
Attachment: Train the Trainer Component.pdf
Attachment: Trends that Increase Performance.pdf
Attachment: Understanding Workers' Compensation Component.pdf
Attachment: Workplace Harassment.pdf
Attachment: Workplace Safety Component.pdf
Attachment: QAPD1.doc