AMERICAN SPANIEL CLUB, INC.
NOTICE
AGENDA FOR THEREGULAR MEETING OF THE BOARD OF DIRECTORS
DATE:Wednesday, July 7, 2010 at 9:00 A.M., Eastern Daylight Time.
PLACE:Salon I, Crowne PlazaHotel West, Richmond, VA
Please inform the secretary if you are unable to attend. If a Zone Director cannot attend, he/she should make arrangements to have the Alternate Zone Director attend in his/her place. (Alternate Zone Directors may not vote on any business when the Zone Director is attending the meeting.)
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AGENDA
1.Call to order, Charles Born, President, Presiding.
2.Roll call of members present.
3.Notation of Committee Chairs and others present.
4.Approval of the Agenda.
5.Approval of minutes of May 19, 2010, conference Call Board Meeting.
6.Report of the President – Mr. Born
7.Report of the Secretary – Ms. Patterson.
There have been several votes taken that need to appear in the minutes. No Board member indicated he or she was unavailable and/or unable to vote.
On April 4, 2010, ballots were sent out on the following issues.
On March 12, 2010, Mr. Skinner moved to approve the minutes of the organizational meeting. Seconded by Mrs. Spacht.
Yes: Donaldson, Pike, Larson, Skinner, Heidrich, Ruvacava, Spacht, Campbell, Rismyhr, Ward,
Not Voting: Elliott, Pitts, Shaw
The motion passes.
On March 19, 2010, Mrs. Pike moved to approve the July 2011 show committee. Seconded by Mr. Donaldson.
Yes: Donaldson, Pike Larson, Skinner, Heidrich, Ruvacava, Spacht, Campbell, Rismyhr, Ward,
Not Voting: Elliott, Pitts, Shaw
The motion passes.
A second ballot was sent out on April 20, 2010, on the following issues:
On April 16, 2010, Mr. Skinner moved to ask Barbara Barham to judge Veteran Sweepstakes instead of Elaine Mathis. The motion was seconded by Mrs. Pike.
Yes: Donaldson, Pike, Larson, Skinner, Heidrich, Ruvacava, Spacht, Campbell, Ward
No, leave panel as approved by AKC: Shaw
Not Voting: Elliott, Pitts
The motion passes.
On April 19, 2010, Mrs. Spacht moved to accept the Sturbridge logo with the “Catch” wording. Motion seconded by Mr. Ward.
Yes: Donaldson, Pike, Larson, Skinner, Heidrich, Ruvacava, Shaw, Spacht, Campbell, Ward
Not Voting: Elliott, Pitts
The motion passes.
During the May 19, 2010, conference call meeting, the following motions were made:
Mrs. Spacht moved, seconded by Mrs. Pike, to appropriate $490 to purchase Form Follows Function DVDs to send to Schools of Veterinary Medicine in the United States.
Yes: Skinner, Shaw, Donaldson, Spacht, Campbell, Pike
Abstain: Larson
Not Voting: Heidrich, Ruvacava, Elliott, Pitts, Rismyhr, Ward
The motion fails.
Motion by Mr. Donaldson, seconded by Mrs. Heidrich, to appropriate up to $200 for Mrs. Gallant to spend on breeder education activities at the July 2010 National Specialty.
Yes: Skinner, Shaw, Donaldson, Larson, Spacht, Campbell, Pike
Not Voting: Heidrich, Ruvacava, Elliott, Pitts, Rismyhr, Ward
The motion passes.
Motion by Mrs. Spacht, seconded by Mrs. Pike, to approve the agility, obedience and rally chairs and proposed judges for the July 2011 National.
Yes: Skinner, Shaw, Donaldson, Larson, Spacht, Campbell, Pike
Not Voting: Heidrich, Ruvacava, Elliott, Pitts, Rismyhr, Ward
The motion passes.
Motion by Mrs. Spacht, seconded by Ms. Ruvacava, to move 40% of the Purina funds ($9,071.09) to the Foundation for use in health and rescue.
Yes: Skinner, Shaw, Donaldson, Larson, Spacht, Campbell, Pike
Not Voting: Heidrich, Ruvacava, Elliott, Pitts, Rismyhr, Ward
The motion passes.
Motion by Mrs. Shaw, seconded by Ms. Ruvacava, to make arrangements to move the Carson-Gac bequest to the Foundation.
Yes: Skinner, Shaw, Donaldson, Larson, Pike
Abstain: Spacht, Campbell
Not Voting: Heidrich, Ruvacava, Elliott, Pitts, Rismyhr, Ward
The motion fails.
The zone directors were also asked to confirm their vote on the recipient of the AKC Good Sportsmanship Medallion. Motion by Mrs. Shaw, seconded by all other zone directors, to make the 2010 award to Judith Wick Klepp.
Yes: Skinner, Shaw, Larson,
Not Voting: Heidrich, Ruvacava
The motion passes.
A June ballot was sent with the following issues:
One June 6, 2010, Mrs. Spacht moved, seconded by Mr. Donaldson, to allow Clubs that had missed the May 1, 2010, dues deadline to pay dues without penalty until July 1, 2010.
Yes: Heidrich, Larson, Spacht, Campbell, Pike, Shaw
Not Voting: Donaldson, Skinner, Ruvacava, Elliott, Pitts, Rismyhr, Ward
The motion fails.
On June 8, 2010, Mr. Born nominated Tony Stallard to be Chair of the Committee of Tellers for Judges Selection, with consent of the Board.
Concurring: Heidrich, Larson, Spacht, Campbell, Pike, Shaw
Not Voting: Donaldson, Skinner, Ruvacava, Elliott, Pitts, Rismyhr, Ward
The nomination is not confirmed.
I would like some direction on what would make returning these ballots easier. Do you want me to contact each of you when you have failed to vote? Or ??? I’m open to suggestions as to what would help you. I know with work, travel, printer failure, etc., it’s often impossible to access these ballots. Would you prefer to return to handling all business at meetings – actual or virtual?
And on the subject of virtual meetings. . . . I would like to suggest a new standing rule that requires any Board member who invites others to participate in a Board meeting conference call to notify all other Board members at least 24 hours in advance of the invitees and their subject of interest.
Also, a number of issues were raised, but not resolved, during the interim need to be decided now.
Best In Show Judge – January 2011. Jeannette McGinnis declined and I sent out the list of names left from last year but no motion was made to choose another judge to ask.
Meet the Breeds booths. We have received invitations to participate in two Meet the Breeds events hosted by AKC. The first is in mid-October at the Jacob Javits Center in NYC and the second is in conjunction with the AKC Invitational in Long Beach, CA in mid-December. The President brought these to your attention but no motions were made. Do you want ASC to participate in these events? Are there any volunteers to chair these events? Would you appropriate funds for these activities?
Since the beginning of the year, we have published two Bulletins which have slowly been gaining more advertising. Thank you to those members of the Board who have been supportive with advertising; and I hope to tempt the rest of you in the not too distant future.
An issue I’d like to raise either now, or during the discussion of future Nationals, is judges’ attire. Right now we ask our judges to wear formal attire for variety judging but with judging starting at 8:30 a.m. it’s completely the wrong time of day for a tux or evening dress. Since we put this request in the contracts, I’d like a decision before we issue contracts for next summer.
A final issue - the Secretary’s contract expires September 30, 2010, so if you would like to keep me, I’d like to continue as Secretary and that contract would need to be renewed.
8.Report of the Treasurer – Mrs. Harmon.
Account balances as of Thursday, July 1, 2010
Fidelity Funds:
$ 11,461.39 (cash surplus fund/unrestricted)
$112,108.56 (PMT’s/restricted
Total Fidelity Funds: $123,569.95
Avidia Bank:
$ 76,613.41 (checking/unrestricted)
$ 44,242.99 (money market/unrestricted)
$ 94,994.25 (CD’s Gac Carlson Estate/restricted)
Total Avidia Bank: $215,850.55
The money market account includes $23,557.70 from Florida Department of Corrections on behalf of our former treasurer.
Total Restricted Funds: $207,102.81
Total Unrestricted Funds:$132,215.79
Total ASC Funds:$339,318.60
All bills are paid except for last minute show expenses.
A transfer of $2902.62 is in process from Paypal purchases to our checking account. It usually take them 3-5 business days to complete the transfer.
I mentioned in my last report that we were going to start using Pay Trace to expedite credit card transactions. They have just offered and ASC has purchased for $75, a one time charge, a credit card reader that plugs into a computer’s USB port and instantly reads credit cards, which will tremendously facilitate credit card transactions particularly at shows.
We are in the early stages of our annual audit. We’re in the process of providing all the paperwork necessary for the CPA to complete the audit and catch us up with IRS.
Respectfully submitted,
Jane Harmon, Treasurer
9.Unfinished Business
A) Report of Teller Committee Chair – Mr. Stallard.
B) Form Follows Function for vet schools – Mrs. Shaw.
10.Reports from Standing Committee Chairs and Show Committee Chairs
A)AKC Delegate – Mrs. Virosteck.
On June 6 and 7, 2010 I attended The Delegate’s Meetings which were held in Atlanta, GA. At the committee meetings on Sunday I attended the By-Law’s, All Breed’s and Parent Club Committee Meetings.
- By-Law’s – At the By-Law’s committee meeting the Judge’s Fee’s were discussed. 40% to 50% of the delegate body are judges and they were not pleased that AKC had tried to run this thru without even mentioning it to the delegate body. It was a consensus that AKC would lose a lot of judges had this come to pass. We are sure that it will be looked at again but not without the delegates input.
- All Breed’s – The new Grand Championship was discussed a little more. The abbreviation before a dog’s name who has received its Grand Championship will be GCH. The AKC has asked England to include Select Dog and Select Bitch in their invites to Crufts that are given at National Specialties and at the AKC/Eukanuba Show. They have asked them to include these dogs because Awards of Merit are already included and judges don’t always realize that they can award a dog both an award of merit and a select ribbon at the same time.
- Parent Club’s – AKC Registrations have decreased to under 40% of eligible puppies in a litter = 4 out of 10 puppies. Please talk to people and try to see how they feel we can encourage people to register their AKC registerable puppy and let me know.
- If we (ASC) would like to receive a list of Cocker Spaniels whose registration papers are cancelled AKC will send this information to either the Secretary or the President of the club quarterly.
- The “Parent Club National Specialty Coupon Program” is in affect again this year and will be at our National. Everyone attending the National can sign up to receive 5 $4.00 e-coupons to be used in the on line store. Last year we had about 20 people sign up for this. This is to encourage people to use the On Line Store and nothing more.
- If clubs are having trouble obtaining Insurance the AKC can now help them with that. Information is available on the AKC web site on through the clubs page.
- Gazette – Everyone wanted to know why the events were not in the last issue. They will be publishing this information every other month from now on.
- Meet the Breeds will again be held again this year on October 16 & 17 at the Jabots Center. Paula Spector, with AKC will be able to get a group rate at a hotel in NJ for this. Again, $300.00 will be paid to each club to help with expenses.
On June 7th I attended the Delegates Meeting. This was a very small and short meeting as there was not much business to attend to. After the reports from the President, Secretary and Treasurer were read, we:
- Voted on a proposed amendment to Chapter 14, of Field Trial and Standard Procedure for Pointing Breeds.
Then the following proposed amendments were read:
- Article VII, Section 1 – Term Limits
- Chapter 7, New Section 1 – (4 added Entry Requirements for scent hound trials)
- Chapter 5 Section 1 – Judges Decisions at Dachshund trials
- Chapter 5, Section 1, Paragraph 2 – Judges Decisions at Bassett Hound Trials
The complete verbiage on these amendments can be found in the Gazette. These will be voted on at the September meeting.
We will be voting on the Term Limits amendment at the meeting in September. If anyone has any input, please let me know.
Respectfully Submitted,
Julie Virosteck
AKC Delegate for ASC
B)AKC Gazette Columnist – Mrs. Tukua.
We have submitted all columns to the AKC Gazette timely and are about to submit another column.
Your suggestions for column topics and/or persons (significant to the Cocker Spaniel Breed) to be interviewed by us for the column would be most welcome.
Respectfully submitted,
Kristi L. Tukua
AKC Gazette Columnist
Submitted via email
email or
C)Cocker Spaniel Standard – Mrs. Campbell
Approval of Standard Committee Members
Harriet Kamps
Patti Nazarko
Bill Gorodner
Marilyn Spacht
Rita Crowe
Joan Stallard
Jeff Wright
Gerri Cadiz
Jerry Moon
D)Breeders Education – Mrs. Gallant
I have6 pop-ups that will be presented at the nationals this July and think they cover a variety of things with experts in many areas.I have had a lot of input from members of the asc as to what they want and have tried to incorporate those things in the presentations. the following are the pop-ups.
Thursday noon-Vet on caring for cockers, followed by a report from the rescue
Thursday after judging-Jennifer Clark(just took over from Phil Guidry at Akc) talking on legislation
Friday Noon-Marilyn Spacht and Bob Ennis on what a judge wants in the ring
Friday after judging- Linda Pitts on preparing a dog for the day of the show
Sat noon-Linda Donaldson and Bonnie Pike on is your dog show or pet
Sat after the show is ascf report.
Hope to see you all at some or all of these events.
Respectfully Submitted, Nancy Gallant
Dear ASC Board,
First of all, I want to thank you for your confidence in me to be the breeders' education coordinator. However, at the conclusion of the nationals in Virginia, i am resigning from this job. I am working very hard to get the rest of the sporting group to judge and it is taking a lot of my time.I have also discovered hunting and am now training a cocker for hunt tests Therefore, I do not feel I have the time to devote to this much needed job.
Again, thank you for your willingness to have me do this job.
Respectfully Submitted, Nancy Gallant
E)Insurance – Mr. Steffen
As you know we had problems with the renewal of the Fidelity Bond this time around. I advised them that we would be having an audit shortly and I would not be surprised if they follow up with a request for a copy of same.
I do not handle the ASCF ins. so I have no idea what the premium was at renewal.
Any questions please advise.
F)Finance – Mr. Donaldson
G)January 2011 Show – Mr. Born
Approval of January 2011 Show Committee
Chair:Charles Born
Ass’t Chair:Bettie Campbell
Ass’t Chair:Carol Zielinski
Obed/Rally Chair:Terry Zielinski
Futurity Chair:Deborah Knight
Trophy:Kim Vavolo & Deb Gunkle
Advertising:J.J. Hanlin
Basket Raffle/Auction:Paisley Stevens
Chief Steward:Jane Williams
Catalog Sales:Rita Piazza, Maya Klock & Carol Mott
Announcer:Diane Kepley
Seat Reservations:Diane Nelson
Tack Room:Linda Donaldson
X-Pen/Bathing:Mike Pitts
Vendors:Karen Knight
H)January 2011 Futurity Chair – Mrs. Knight.
January 2011 Futurity Report
As of June 27, 2010 there have been a total of 56 Bitch Nominations accepted, 3 denied for exam dates not fitting the criteria and 3 pending for various reasons and probably will end up being denied. The number of accepted nominations has increased by 2 as compared to a total of 54 for 2010. All money to date ($560.00) has been mailed to the ASC Treasurer.
I)July 2010 Show Chair – Mr. Skinner
J)July 2010 Futurity Chair – Mr. Fehring.
K)July 2011 Show Chair – Mrs. Larson
The ASC 35th. Annual Cocker Spaniel National
Subject: 2011 Summer National update report Sunday, July 04, 2010
Cc: Xiomara B. Larson Show Chair
Cc: Dee Torgerson-Rismyhr Assistant Show Chair
Show Superintendent is Jim Rau, contract sent via fax and signed.
To date we have selected the Obedience and Rally Show Chair, Mr. Terrance Zielinski .
Judges for Rally / Obedience are Mrs. Patricia Scully and Elizabeth Chase and they have been approved by the board. We need to confirm contracts.
Show chair for Agility is Mrs. Olga K.Evelyn and Judge for Agility is Mrs. ?
The committees are all in place; tentative program for the week is in place.
Logo was designed by Mrs. Kip Kopath and we paid her the $100.00 dollar charge. Two style T-shirts, a total of 126, were ordered for memorabilia. The cost to ASC is $1157.30
Style one will be sold for $15.00 and style two for $20.00 each. Wealso are ordering shopping bags and umbrellas by special order.
The T-shirts will be offered for sale on Sunday in Richmond Virginia.
The coffee memorabilia mugs special orders only cost to ASC $______.They will be sold for $35.00 each.
We have hired the DJ Mr. David Solonia for the courtesy price of $1000.00. We need a deposit of $200.00 to hold the date.
The official show photographer is Mr. JJ Hemlin.