Southern African Vehicle Renting and Leasing Association
SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION
FULL MAINTENANCE LEASING SECTION
MINUTES OF THE QUARTERLY MEETING
OF MEMBERS OF THE FULL MAINTENANCE LEASING SECTION OF
THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION
HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK
ON THURSDAY, 24 JANUARY 2002 AT 15H30
PRESENT:
Mr C Else Avis Fleet Services (Chairman)
Ms S Preston Avis Fleet Services
Ms M Smith (Edds) Bankfin
Mr L Nel Bankfin
Mr K Lombard Barloworld
Ms R Ganie BMW SA
Ms M Hopgood Delta Motor Corporation
Mr L Celetana Ford Motor Company
T Pillay Ford Motor Company
Mr J Beetge Hi-Q Automotive
Mr H de Kooke Hi-Q Automotive
Mr P Greenwood Imperial Fleet Service
Mr J Broadway LeasePlan Fleet Management
Mr A Calcutt LeasePlan Fleet Management
Mr G Lottering Nedfleet
Mr A Redelinghuys Nedlease
Ms L Barrow Nissan SA
Mr D Phillips Nissan SA
Ms S Schoeman Nissan SA
Ms R Tolken Nissan SA
Mr B Corcoran Stannic
Mr R Marchington Stannic
Ms D van Ryneveld Tiger Wheel & Tyre
Ms C Rheeder Toyota SA
Mr A Mark Toyota SA Trucks
Mr M Yeomans Viamax Fleet
Mr R Randall Vuka Fleet Services
Mr W Smith Vuka Municipal Services
Mr H Steinkopf VW and Audi National Dealer Advisory Council
Mr N Forbbman VW Dealer Council
Mr S Norman Volkswagen of South Africa
Ms B White Volkswagen of South Africa
APOLOGIES:
Mr H Smith Bankfin
Mr M de Lange BMW SA
Ms L Feldman LeasePlan Fleet Management
Ms M Scholtz Supa Quick
IN ATTENDANCE:
Ms N Anderson Alchemy Financial Management (Pty) Ltd
The Chairman welcomed all members present to the meeting. He then declared the proceedings in session.
1. NOTICE OF THE MEETING
The notice convening the meeting was taken as read.
2. APOLOGIES
Apologies were tendered and accepted on behalf of Mr H Smith, Mr M de Lange, Ms L Feldman and Ms M Scholtz.
3. CONFIRMATION OF MINUTES
The minutes of the previous quarterly meeting of the members of the Full Maintenance Leasing Section, held on 19 October 2001 (copies of which having been previously circulated), were taken as read and signed by the Chairman as being a true reflection of the proceedings.
4. MATTERS ARISING FROM MINUTES
No matters arose from the previous minutes.
5. SUB-COMMITTEE REPORT BACK
5.1 Legal Sub-Committee - NaTIS / AARTO
The Chairman reported back on the issue of NaTIS. This had been the subject of lengthy discussions at the NEC meeting. He emphasised the importance of forming alliances with other related groups in order to strengthen the position of the case. The Chairman informed the meeting that he, along with Mr N Webb, had met with officials and that even though the meeting had been successful, a large amount of follow up and work was still needed. The Northern Province was the first area to start enforcing the law. The rules meant that vehicles would be fined if registered in a different province to where it was operating.
The Chairman asked if Mr A Redelinghuys could supply him with a necessary contact person from the banking sector of the industry. Ms C Rheeder would also contact necessary people within the dealer councils.
Alchemy Financial Management would also send out e-mail to the Manufacturing members of SAVRALA in order to unite their support.
The Chairman further informed the meeting that Mr B Corcoran from the Leasing section and Mr N Webb and Mr G Smith of the Rental section would continue to actively pursue the NaTIS issues.
AARTO had not yet been put into legislation and it appeared that it would be delayed by approximately six months - but the Chairman again stressed the very relevant concerns about AARTO once it was implemented. The members asked if any booklet or information had been published with regard to the AARTO conference. The Chairman said that this would be considered at a later stage as it was premature at this stage due to the delay in legislation.
Documentation would be circulated to the SAVRALA members as soon as it was available.
5.2 Training and Education Sub-Committee
Mr J Broadway and Ms L Feldman would continue to be involved in the development and implementation of the Educor Certificate. The first 14 (fourteen) students had already signed up and had paid for the course. All SAVRALA members were encouraged to drive the Educor Certificate within their businesses as SAVRALA also received a R100-00 (one hundred Rand) rebate for every subject that registered students signed up for. Gail Miller had been appointed the commissioned agent to promoting the education plan. Members could expect her to contact them regarding this. Development of the diploma would begin in the middle of the 2002 year. Educor would also apply for the certificate to be NQF accredited and thus the skills levy refund would then become applicable.
5.3 Statistical Sub-Committee
Mr A Calcutt informed members that SAVRALA now had a good base of a complete years’ statistics available. The completion and submission of figures needed to continue to be submitted timeously.
5.4 Technical Sub-Committee
Mr R Marchington informed members that a meeting would be held on Friday, 1 February 2002 at 07h30 at the Standard Bank Management College. It was suggested that Mr Marchington extend the invitation to all members, including the Rental Section, who were involved with technical issues.
6. TRAINING AND EDUCATION
Enrolment of pupils into the Educor Certificate would now begin. The costs - both to pupils and the Association - were reiterated at this meeting and were also mentioned in the brochure. Mr J Broadway praised the efforts and encouraged the initiative amongst members. It was also noted that this could possibly roll over into the members’ clients.
7. MEMBERSHIP AND SUBSCRIPTIONS
All billing had been done and this amounted to approximately R250,000-00 (two hundred and fifty thousand Rand) The amount outstanding to date is approximately R48,000-00 (forty eight thousand Rand).
8. PUBLIC RELATIONS
Margie Gawith from Qwantani Communications would be contacting the members of SAVRALA with regard to organising an awareness boosting campaign / function.
9. CODE OF CONDUCT
The Code of Conduct has now been published and 500 (five hundred) copies had been printed. Each member present at the meeting received a copy of the document. Members were encouraged to read this booklet. Ms M Gawith would be overseeing the “roll out” of the pack which would contain a copy of the booklet and a certificate that would be framed and would need to be displayed. This “roll out” would promote the reality that SAVRALA is ethical and there to enhance the standards of the industry.
Alchemy Financial Management would send out an e-mail to get orders of the Code of Conduct. Note that the larger the quantity ordered by SAVRALA, the cost per unit would be reduced.
Members were also asked to help formulate a “strapline”. Ms M Gawith would be sending out e-mail with regards to this issue.
10. GENERAL
The database would be e-mailed to all members. It was requested that each member confirm their details, make any necessary changes and e-mail back to Alchemy Financial Management for updating of the database. The database would be used as the attendance register for all further meetings.
The quarterly meetings for the year have been set as:
Thursday, 11 April 2002
Wednesday, 24 July 2002
Friday, 18 October 2002
The Outsourcing Africa Expo that would be held in June at the Northgate Sundome was briefly discussed.
The Manufacturer of the Year Award Function would be organised by Ms S Preston. Members were asked to take part in the survey so as to make the results accurate and meaningful.
Copies of outstanding invoices would be brought to the next meeting
11. ANY OTHER BUSINESS
Mr M Yeomans requested that the Fair Wear and Tear Guides be sent out as he had not received his requested copies.
There being no further business to discuss, the meeting terminated at 15h30 with a vote of thanks to the Chair.
DATE : ______CHAIRMAN : ______
PLACE : ______ ref:f/word/savrala/MINUTES - FML 24-01-02.doc