South West Branch
Notice of Annual General Meeting – Thursday20 February 2014 at 6pm
The AGM will take place at 6.00 p.m at the offices of Veale Wasbrough Vizards, OrchardCourt,OrchardLane,Bristol,BS1 5WS.Only members of the Association may attend the AGM.
We have a large and active committee but always require new blood to ensure that new ideas and contacts filter through the organization. Don’t be shy. Please stand for a position. The committee meets approximately every month either in the morning or in the early evening and we try to allocate tasks evenly. A short description of the positions is set out below. We also need several General Committee members.
PLEASE NOTE:
Members will be able to vote by Proxy if unable to attend the AGM in person. Should you wish to take advantage of this option please complete, sign and return the proxy form attached to Jo Williams at the details given below.
Present 2013 Committee Members: -
OfficersGeneral Committee Members
ChairmanNaomi ChestermanSian Ellis
Vice ChairmanLaura FullerNatalia Sokolov
TreasurerPhe YianniCarly Willis
SecretaryJo WilliamsLucy Joyce
Membership SecretaryHilary VaughnNatasha Cottell
Central Events SecretaryGeorgina Tibbs
Bath EventsRachel Bell
Chippenham EventsClaire Giles
Cheltenham EventsAnna Wood
Taunton Events Jo Carter
Website Co-ordinator & PRCathy Dallosso
Roadshow Co-ordinatorRachel Bell
Student Awards CoordinatorVacant
Mentoring coordinatorVacant
All committee posts are available on 20 February and members need to be voted into each position at the AGM, except the Chair.
The Chair for 2014 will be Laura Fuller.
NOMINATIONS
Please return to Jo Williams,Ridge and Partners LLP, 65 Macrae Road, Ham Green, Bristol, BS20 0DD by Friday 14th February 2014. Tel: 01275813522/07879485858 E-mail:
Agreement to stand must be obtained from the nominee before putting forward their name.
POST / NOMINEE / PROPOSERVice Chairman
Treasurer
Secretary
Events Coordinator - Bristol
Events Coordinator - Taunton
Events Coordinator - Chippenham
Events Coordinator - Cheltenham
Events Coordinator - Bath
Membership Secretary
Publicity Officer
Roadshow Co-ordinator
Website Co-ordinator
Student Awards Coordinator
Mentoring Coordinator
General Committee Member
Full descriptions of each role is available in the members handbook on the website. The below descriptions is an abridged version.
Vice Chairman
Assisting the Chairman in her role at branch level and attending some of the national committee meetings to get a grounding in national WiP policy, prior to taking over as a branch chairman.
Treasurer
Keeping the books to show income (branch levy and income from events) and expenditure. Operating the bank account. Preparing financial reports for the branch committee meetings and AGM.
Secretary
Taking minutes at branch committee meetings and the AGM. Coordinating the central spreadsheet of events for the area event coordinators.
Membership Secretary
Liaising with Lara Fahey the National Administrator, on new members and renewals. Dealing with local membership enquiries. Keeping the names and addresses up to date and coordinating follow-up of non-renewals.
Events coordinators
Responsible for co-coordinating a varied mix of events for branch. To assist and liaise with committee members and members for the organisation of events in their area. To coordinate membership enquiries at an Area level and liaise with membership secretary feeding back non-member event attendees and enquiries.
Roadshow Co-ordinator
Responsibility for coordinating with schools and colleges to promote the property industry and Women in Property at careers events and open days.
Student Awards Co-ordinator
Responsibility for coordinating with Universities to promote the Women in Property Student Awards and coordination of the judging event and local requirements for the national finals.
Publicity Officer
Sending out press releases, keeping record of press coverage, sending copies of coverage to the national committee and dealing with sponsorship opportunities.
Website Co-ordinator
Responsibility to ensure thebranch information on the website is current.Tasks include uploading flyersfor branch events and reviews from eventsonto the website.
General Committee Member
Attending monthly meetings and sharing ideas for events with other committee members. Organising or assisting to organise events, helping to promote the Association generally. Assisting some of the Officer roles to share workload.
PROXY VOTE
For those unable to attend the AGM
I…………………………………………….……..being a member of the Association of Women in Property hereby appoint…………………………………… of ………………………………….. or failing her…………………………………..of……………………………. to act as my proxy to vote in my name and on my behalf at the Annual General Meetings of the Association of Women in Property to be held on Thursday20 February 2014at Veale Wasbrough Vizards, OrchardCourt,OrchardLane,Bristol,BS1 5WSand at any adjournment thereof.
Signed…………………………………
Dated………………………………….
SOUTH WEST BRANCH
AGM – 2014
Thursday20 February 2014
Being on your local branch committee is fun and extremely rewarding! In 2013we had a committee of 18 which made for lively meetings and shared the burden of the tasks.
If you are interested in helping us to build on past successes, do come along and offer you support. We are always looking for enthusiastic members to take on specific roles within the committee.
If you unable to attend but still wish to vote, please appoint a proxy using the above form.
Venue:Veale Wasborough Vizards, OrchardCourt,OrchardLane,Bristol,BS1 5WS
Date:Thursday20 February 2014
Time:6.00pm – 7.00pm
Organiser:Jo Williams of Ridge and Partners LLP
Cost:Members only – No charge
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Please return to Jo Williams, Ridge and Partners LLP, 65 Macrae Road, Ham Green, Bristol, BS20 0DD by Friday 14th February 2014. Tel: 01275 813522/07879485858 E-mail:
AGM – 20 February 2014
Please reserve me……………..place(s)
NAMEPlease print clearly / COMPANY / ADDRESS / TELEPHONE
NB: If you wish to become a WIP member or have any membership enquiries, please contact Hilary Vaughn on
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