South Carolina Caribbean Culture & Heritage

SOUTH CAROLINA CARIBBEAN CULTURE & HERITAGE

HEALTHY LIFESTYLE NETWORK

CHARLESTON CARIFEST CARIBBEAN CARNIVAL

2017 VENDOR APPLICATION

CHARLESTON CARIFEST

BRITTLE BANK PARK

81 LOCKWOOD DRIVE

CHARLESTON, SC 29403

SATURDAY, JUNE 24, 2016

5:00 PM – 11:00 PM

CharlestonCarifest

Dear Vendors:

On June 24, 2017, South Carolina Caribbean Culture & Heritage in conjunction with Healthy Lifestyle Network will celebrate the 12th Annual Charleston Carifest, a Caribbean Carnival celebration in honour of Caribbean American Heritage Month. We invite you to join us as a vendor, for thelargest and fastest growing Caribbean Cultural event in South Carolina.Thefeatured country for Charleston Carifest 2017 is Haiti.

The day’s events will start with the Carnival Street Parade through the streets of downtown Charleston, and will end at the Carnival Village in Brittle Bank Park. The Carnival Village will be a festive celebration featuring music, dance and food.

This is your opportunity to showcase your merchandise in the Carnival Village Marketplace. Vendors of authentic Caribbean food, local foods, Arts and Craft, and other popular merchandise are encouraged to sell in the marketplace. We would like you to be a part of this spectacular event and have enclosed the registration package. Please read it carefully, complete the forms required, and return them with full payment no later than April 30, 2017. Vendors are encouraged to register early since spaces are limited and will be allocated on a first-come, first-serve basis. Vendors have the opportunity to take advantage of a $50.00 discount from January 7, to February 14, 2017.

We urge you to pay special attention to the guidelines including the requirements of the South Carolina Department of Health and Environmental Control. Thank you for your support. We look forward to seeing you.

Lorna Shelton Beck, Managing Director. 843-557-6258

Elle, Vending Co-ordinator

FEES: Charleston Carifesthas a three tiered fee structure – Early Bird, Regular and Late. Vendor fees include a refundable $50.00 clean up fee. Refund is based on the area being left clean, garbage removed to the dumpster, no grease or charcoal dumped on the grounds. SCCCH has assigned “Mr. Tim” to inspect and approve clean up. If approved, Refund will be mailed by the end of July.

Please pay fees via Paypal: or certified cheques or money Order mail to: SCCCH, P.O. Box 32278, Charleston, SC 29417-2278.

South Carolina Caribbean Culture and Heritage, Inc.

P.O. Box 32278

Charleston, South Carolina 29417-2278

Tax ID: 74-3198518

Charleston Carifest2017 June 24. 5:00 pm – 11:00 pm

Vendor Rules

1. Please, total payment must accompany this 4-page application. No exceptions. Make a copy for yourself. Thank you.
2. SCCCHI has the sole authority to sell Water, Beer, Wine, and all other alcoholic beverages. InitialHere ______
3. FOOD VENDORS MAY SELL HOMEMADE TROPICAL JUICES and TROPICAL DRINKS !!!!!!
4. Only items listed on the contract can be displayed. All vehicles entering the park may be searched for compliance.
5. Arts & Crafts & Food Vendors should bring their own tables, chairs, lighting/lamps, Noelectricity provided. Every vendor should bring their own containers for hand wash. Water will be provided. Vendors should bring their own GENERATORS. (NO POWER AVAILABLE).
6. Spaces will be assigned on a “First Come, First Served Basis.” You can begin set up from 10:00 am Saturday morning.
7. Suggested time to set up displays/booths in designated area begins at 10:00AM Saturday – set up must be completed and cars/trucks must be off the main event site and parked in designated vendor parking by 3:30 pm. (No Exceptions).
8. Food Vendors are required to obtain and abide by the rules of the South Carolina Department of Health and Environmental Control for Festival Food Preparation. It is your responsibility to have the appropriate licenses for operating a concession. Georgia and NC licenses accepted.
9. On the day of event Food Vendors maybe required to show proof and be subjected to an inspection by South Carolina Department of Health and Environmental Control.
10. All Vendors must abide by the Fire Marshall Codes. Please READ Important
11. NO vehicle will be allowed in the designated areas after 4:00 PM when the gates open to the public. Safety is paramount. Vehicles can re-enter festival grounds area at the close of the event to remove necessary fixtures etc.
12. NO music is allowed at individual booths. The SCCCHI committee will provide all entertainment.
13. NO sharing of tents, unless permitted in writing by the SCCCHI Logistics Committee.
14. NO coolers containing alcoholic beverages are allowed in the park or tents. You will be turned away at the gate.
15. Banners shall be neatly displayed and confined to the assigned area. All signage must be approved by SCCCHI and must be pre-printed. SCCCHI has sole exclusive discretion to remove any banner or signage as it so deems unfit for display.
16. Violators of the rules or illegal vendors will be reported to the Charleston Police Department and subject to immediate termination and eviction from the event. There is no refund whatsoever for violation or non-compliance.

I have read all of the above rules and agree to comply with all terms, conditions, and state guidelines. I take full responsibility for participating in the festival and I agree to release all members of The SCCCHI Committee and HLN and all its BOD and volunteers from any liability. I also agree to clean my booth space and the immediate area surrounding the booth at the close of the festival. I understand that any violation immediately terminatesthis agreement. No refunds will be issued.

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NAME PRINT SIGNATURE DATE

Charleston Carifest

Vendor & Exhibitor Contract

Business Name:______

Address _____

______

Business Phone: ______Home Phone:______

Contact Person:Fax No:____

E-Mail Address:______

Total Number of booths desired: ______Total additional persons (first 3 free) ____

Company Check or Money Order made payable to: “South Carolina Caribbean Culture & Heritage Inc.” or “SCCCHI” and mailed along with this application to the address listed. Payment must be received before application deadline. (No personnalcheques).

Note: A 10 x 10 or 10 x 20 Tent Space will be provided by SCCCHI. You will be responsible for bringing your own tent, tables & chairs, and generator. SCCFI regulations stipulate only 3 people per booth free. Additional staff/labour will have to pay event entry fee. Please add $10.00 per person for the extra help required. You must set up on time to avoid cancellation. No refunds.

Application Deadline: May 21st, 2016. Space is very limited and assigned on First come basis.

EVERY VENDOR: A $50.00 refundable clean-up deposit is included in the fees and refund is based upon terms. Area must be clean, trash put in dumpster. No oil, grease etc dumped on the grass.

FOOD/ICEES/ /CAKE/ VENDORS

Please provide the following information regarding your booth:

a. How many staffed attendants will you have at your booth:______

b. Please list all of the food and/ or beverages to be sold at your booth.

NO WATER OR ALCOHOL ALLOWED

1. ______

2. ______

3. ______

4. ______

5. ______

6. ______

7. ______

8. ______

9. ______

10. ______

I have read the attached rules and agree to comply with all terms, conditions, and stated guidelines. I understand that there are no assigned spaces. Spaces are on a first come basis. SCCCHI retains the sole rights to the site plan for all vendors and the designated areas for each type booth thereof. I understand that the fee is non-refundable however I will be issued a credit less $75.00/50.00 for future use in the event of weather conditions or other acts of God or circumstances beyond the control of SCCCHI. Likewise. The event may be postponed or the designated venue changed. Please obtain and read Fire Marshall Rules.

Signature: ______Date: ______

Please read and keep the information below for your records.

Must Read Information

City of Charleston Fire Department

Fire Marshal Division

46 ½ WENTWORTH STREET, CHARLESTON, SOUTH CAROLINA 29401 • PHONE (843) 720-1981• FAX (843) 720-4267

JOSEPH TECKLENBURG.MAYOR, THOMAS CARR, JR.FIRE CHIEF

Outdoor Special Event Requirements

Issued: July 19, 2010

The following is an outline of the basic or common requirements found during most events and is not all inclusive. Any special event, tent, canopy, food-vending booth or trailers, or temporary structures not in compliance shall not operate. Additionalrequirements may exist and the City should be contacted prior to an event with any questions.

Temporary structures, tents, canopies, and air supported membranes:

1. Secured by staking or not less than 50 lbs per tent/canopy post. Additional securing is required as tent size increases.

2. Tents in excess of 200 square feet, tents or canopies used for cooking or for the assembly of people shall include a permanently affixed label with the flame resistant information of the structure.

3. Maintain 20 ft between any cooking temporary structure and all other temporary or permanent structures.

4. Cooking shall not be conducted under or within the same tent utilized for seating or assembly.

5. Smoking is prohibited within 20’ of any temporary structure. “No Smoking” signs shall be posted.

6. No hay, straw, or easily combustible items shall be used under or within 20 ft. of a temporary structure.

7. Open flames (candles, torches, decorative items) are prohibited under or within 20’ of a temporary structure.

Fire Extinguishers

1. Vendors with cooking or food heat processing equipment shall have a 2A:20B:C or larger extinguisher.

2. Vendors utilizing deep-fat frying shall utilize a type K or 40BC rated fire extinguisher.

3. Less than 1 year old (per manufacture) or serviced by a fire protection company within the last 12 months.

4. Distribute extinguishers throughout any tent used for assembly, spaced no further than 75’ apart.

5. Extinguishers must be located at each mechanical ride or amusement location.

6. Extinguishers shall be readily accessible at all times.

Electrical & Generator

1. All electrical cords, lights, etc. exposed to the weather must be rated for outdoor use.

2. Multi-outlet devices shall include over current protection and protected from the weather.

3. All cables/cords crossing public areas or drives shall be covered with safety mats.

4. Generators shall not be within 20 ft of structures & isolated from contact by fencing or other enclosures.

Compressed Gas Cylinders

1. Secure to maintain the cylinder in the upright position. Do not secure to tent poles or supports.

2. Cylinders shall not be stored/operated on their side, protective collars & caps must be in place when not in use.

Access requirements

1. Maintain an unobstructed fire lane, not less than 20 feet wide, to all areas during the event.

2. Maintain a clear space of 5 feet on either side of fire hydrants and sprinkler or standpipe connections.

Other

1. Trailers or vehicles shall be stabilized to prevent accidental movement by chocking or other methods.

2. Fireworks sales are prohibited, displays require permitting by a state licensed Pyro-technician.

3. All stage or scaffold materials shall be approved by the Building Department prior to the scheduled event.