Sonoma County Harvest Fair
DRAFT Minutes of the
Board of Directors’ Meeting
Wednesday, April 8, 2015, 5:30 p.m.
Sonoma County Event Center, Board Room
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DIRECTORS PRESENT: Tom Scott, Vice President;Jaqueline Balletto, Joe Dutton, Nick Frey, Karissa Kruse, Tony Linegar, Teejay Lowe, Mo McElroy, Les Perry, Carolyn Stark
DIRECTORS ABSENT: Percy Brandon, Cindy Crane, Amy Levin,Mike Martini
OTHERS PRESENT: Katie Young, Lorna Fox, Jane Engdahl, Monica Rodriguez, Michael Margetts, Shelia Quince, Bob Frasier
The meeting was called to order byVice President Scottat5:39p.m.
INTRODUCTION OF GUESTS:
PUBLIC COMMENTS:None
APPROVAL OF MINUTES OF THE FEBRUARY 11, 2015 MEETING:
Director Perrymoved to approve the minutes; Director McElroyseconded the motion; the motion passed unanimously.
APPROVAL O F THE AGENDA:
Director Freymoved to approve the agenda; Director Perryseconded the motion; the motion passed unanimously.
PRESIDENT’S REPORT: None
DISCUSSION AND POSSIBLE ACTION to approve the Financial statement through March31, 2015:
Director Kruse moved to approve the Financial Statements through March 31, 2015; Director Lowe seconded the motion; the motion passed unanimously.
COMMITTEE REPORTS:
Culinary Competition & Awards Dinner Committee – March 30, 2015
Director Lowe stated that the Committee was in agreement that all of the awards should take place in the theater instead of in the dinner tent. Director Freymoved to have all of the awards presented in the Wells Fargo auditorium; Director Lowe seconded the motion; the motion passed unanimously.
Director Lowe stated that the tents will be configured to seat more people so that additional smaller tents will not be needed. Director Frey moved to increase the table prices from $1,200 to $1,500; Director Kruse seconded the motion; the motion passed unanimously.
Director Lowe stated that the Committee discussed charging for medals this year. Director Frey moved to charge for all medals in 2015; Director Kruse seconded the motion; the motion passed unanimously.
Pro Beer & Wine Committee – March 30, 2015
There were discussions regarding attracting more brewies and cideries to the event. Director Lowe moved to allow breweries and cideries to have the option of pouring 2 out of the 3 days; Director Kruse seconded the motion; the motion passed unanimously.
It was decided that there will be an amateur beer contest with the Beerocrats organizing and having professional judges.
Retail Committee – March 25, 2015
This was a study session only. No actions were taken.
Other Programs – April 6, 2015
Director Dutton will chair the Harvest Fair Ag Award Committee which will meet in May to select the awardees.
The Board discussed the many opportunities for the Harvest Fair to partner with places such as Sonoma County Tourism, Go Local, vintners and other sponsorships that may be available to the Harvest Fair.
There was discussion regarding the different seminars and ‘how-to’ workshops. The Committee will investigate the possibility of charging for some of the seminars.
Moving the Grape Stomp closer to Grace Pavilion was discussed. Research will be done to see if it is an option. Having more music was also discussed. No action taken.
Discussion and possible action regarding 2015-2016 proposed budget:
It was stated that there is still $24,000 that needs to be paid to the Fairgrounds from the 2014 Harvest Fair. Director Stark suggested that Harvest Fair works with the county Fair Board regarding options that may be available to pay these funds.
Director Stark also suggested a more in depth review of the marketing budget and asked for a report at the next committee meeting.
Director Lowe moved to allow the Pro Brew and Wine Committee to work on increasing the money for the entry fees, not to exceed 15% increase of current fees; Director Frey seconded the motion; the motion passed unanimously.
REQUEST FOR FUTURE AGENDA ITEMS (NON-DISCUSSION ITEM):
It was requested that an ad hoc committee be formed to look at potential sponsorships and partnerships for the Harvest Fair.
There being no further business, Director Kruse moved to adjourn the meeting; Director Lowe seconded the motion; the motion passed and the meeting was adjournedat 6:58p.m.
S:\Harvest Fair\Board Meetings\FULL BOARD\Full Board MINUTES\2015 Minutes\April 8, 2015 Harvest Board Minutes DRAFT.docLast printed 5/11/2015 3:05:00 PM