Smoky Hill Perkins Consortium
Equipment/Software Request
2010-2011 Approval and Reimbursement Instructions
Request must be postmarked or emailed no later than April 30, 2010 to be considered for 2010-11 fiscal year funding.
The following are instructions for requesting equipment or software from the FY11 Smoky Hill Perkins Consortium grant. As always we don’t have a firm figure on actual dollars but the total listed in the email containing this document is our best estimate at this time. You do NOT have to order equipment or software. Your share of this funding may be used instead for Perkins allowable professional development activities. This equipment/software must be for VE2 approved programs or approved pathways. Smoky Hill will not have access to Perkins funds until October, 2010 so no reimbursement will be available until at least that time.
In order for equipment to be eligible for Perkins funding one of the following criteria must be met.
The purchase of this equipment will require the instructor to be trained on the use of this equipment.
OR
The equipment must be of a highly technical nature that will require a revision of the technical program’s/pathway’s competencies.
You will be required to document the above bullet points as a part of the reimbursement process. You cannot purchase “replacement” or “required” equipment with Perkins funds; the equipment you identify must enhance your program/pathway.
In addition you must submit a copy of the CAR Summary from the CaTE data you submitted to the State for 2008-2009. Login to CaTE. Select Reports. Select CAR Summary. Select 2008-2009. Select District for Scope and then Apply Filter. Print off a copy and mail or scan and email a copy with your equipment request. No funds can be accessed by your district until this report is to Smoky Hill.
The individual purchase must be dated after July 1, 2010 and prior to December 1, 2010 for the purchase to be eligible for reimbursement.
Once the item is delivered, but no later than April 1, 2011, submit copy of invoices, a copy of the purchase order, the serial number of the item(s), documentation of completed training or new equipment-related competencies to Joe Ryan at Smoky Hill
All invoices, purchase orders, serial numbers and documentation of completed training/new equipment-related competencies must be turned in no later than April 1, 2011 or reimbursement is forfeited.
All reimbursements will be made to the school district.
Along with the reimbursement check you will receive an inventory sticker to be placed on the item. A separate inventory of Perkins-funded equipment must be maintained locally at your district in the event of a State audit.
Smoky Hill will not have access to these funds till late October or November 2010. Reimbursements will not be made until funds can be accessed. Question can be directed to Joe at 785-825-9185 or via email: