2013-2014
SMHA COACHES/MANAGERS MEETING
(Stettler Minor Hockey Association NEW email: )
SUSPENSIONS/DISCIPLINE
OUR ZONE 7 HOCKEY ALBERTA REPRESENTATIVE
Kyle Baltimore 403-342-6777 Monday –Friday 8:30-4:30
Email: Fax: 403-346-4277
If on a weekend you try Kyle and have not heard back from him, call Sandra Schell 403-741-6633
Any and all suspensions or disciplinary actions in Tournaments and Exhibition
Games must be reported to Kyle.
Any League suspensions or disciplinaryactions will be dealt with by your NCMHA Governor. The League Governor and Kyle work closely together to ensure continuity. No Player and/or Coach can be on a bench until they have received a notice from one of them on the action to be taken.
Please know that Hockey Alberta and the NCMHA will inform your SMHA
President Jason Hegberg () of all above scenarios to ensure your safety. If you have any questions about eligibility of Players or Coach, please
do not hesitate to ask.
TOURNAMENTS & EXHIBITION GAME SHEETS MUST BE FAXED TO KYLE BALTIMORE UPON COMPLETION OF THE TOURNAMENT. If issues arise during the Tournament, please contact Kyle IMMEDIATELY so you are fully aware of any suspensions that may occur. We do not want Players or Coaches to have to sit longer than necessary.
Tournaments sanction & travel permits contact Kevin Burkard
- If you will be attending a Tournament or Exhibition game that is outside of
Zone 7, you are required to have a Travel Permit. Please do not leave without
one!! Travel Permits are NOT required for NCMHA League scheduled games.
- For all NCMHA League games, gamesheets are to be faxed to your Division
Governor immediately after completion of game. Please ensure that all
subsequent paperwork (Ref Reports, etc.) are faxed in as well.
-Ensure that all gamesheets are filled out correctly. ie AP - Affiliate Player,
OA - Over age players - SP suspended player. Leave a suspended player on the
Roster. Scratch the suspended player and write the number of the suspension
beside his name. (ie. Susp 1 of 1, 2 of 3, etc.). Only a carded person to the
team can verify the gamesheet. If your Manager is NOT carded to the team, they
cannot be on the Roster or verify the gamesheet. Timekeeper/scorekeeper
must sign the gamesheet. Those individuals put in that position should respect
they are to remain neutral.
NEW THIS YEAR: AFFILIATE PLAYERS MAY ONLY PLAY A TOTAL OF 10 GAMES WITH THEIR AFFILIATED TEAM. THESE 10 GAMES MAY BE AT ANY POINT DURING THE SEASON.
You can request an affiliate goalie with the Coaches permission first. If you
have no intention of using the goalie,(only in emergency purposes), advise the
ref at the beginning of the game. If he/she does not play that game it would
not count as one of the ten.
-TO FIND OUT OR REQUEST WHO YOUR AFFILIATES ARE, please talk to David Zondag,
-Overage players are not allowed to skate in a game or practice until they have
been approved by HA. Please contact David Zondag before any OA participates on
ice. Overage Players cannot be affiliated.
PROVINCIALS YES/NO DO YOU WANT TO GO!!!!
David Zondag will have numbers and placement for your teams soon. Last year, all teams were automatically entered in provincials. This has now changed to how it was done in previous years. It is the team’s responsibility to let David know if they want to go to Provincials. He must know by the end of November, at the latest. The deadline is for entering provincials is December 1st.
Coach Education Requirements: (all must be achieved by Nov. 15th of the current
playing year)
Coach Stream: Required for all coaches who are coaching below the “AA” level.
Coach Respect in Sport: Required for all coaches, all levels
Hockey Canada Safety Program: Required by at least 1 person who is registered to the team and can be at all games. Can be a coach, manager, or parent. Certification is good for 3 years. Must have for provincial play.
NCCP Checking Skills: Required by head coach, Peewee and up. Recommended for Atom coaches.
Big Valley is hosting two clinics in October:
Checking Skills, October 20
Coach Stream, October 27
SMHA is strongly encouraging our coaches to attend these clinics. They are close by and coaches will be done by the November 15th deadline. Please go to the Hockey Alberta website to register. Receipts can be submitted to SMHA
If you are not able to attend the clinics in Big Valley, you can look on the Hockey Alberta website for other clinic locations and dates or you can contact our Development Coordinator, Glen Morbeck. He will know where other clinics are being offered. SMHA will pay for your certification. Please pay if you attend a clinic and submit your receipt to Angela Smith for
reimbursement.
NORTH CENTRAL MINOR HOCKEY ASSOCIATION (NCMHA)
Important Dates:
NCMHA- each team needs to have at least one member of their staff at this meeting
Tuesday Oct. 8, 7:00pm, Bantam & Midget & Female
Kozy Korner, in Lacombe
Tuesday Oct. 15, 7:00pm, Atom & Peewee
Kozy Korner, in Lacombe
We belong to the NCMHA. These League games are the first priority over the season.
All Tournaments and Exhibitions come second. Provincial Playdowns and
Tournaments take precedence, but they do NOT take the place of NCMHA League
games. So, if you plan on playing in Provincials, you have a couple of options
to ensure all your League responsibilities are met. First, you can try to play
some of your games sooner rather than later. Do not put off playing your games
until late in February when you have to cancel for Provincial games. Your
schedule will become very loaded, and ice time will be at prime. Play them
earlier in the season. Second, if you are playing a Provincial game against a
team that is close, try to play that during the week and leave your League
scheduled games where they are already situated.
That being said, any team not finishing their Regular Season games with NCMHA,
may not have the opportunity of participating in League Playoffs. Please do
not get yourselves too far behind. Your NCMHA Governor will be in communication
with you regarding this and WILL INSIST you keep caught up.\
NEW THIS YEAR: NCMHA WILL TRY TO SCHEDULE AROUND AWAY TOURNAMENT DATES. PLEASE SUBMIT YOUR DATES AS SOON AS POSSIBLE.
Team Movement Deadline Nov 15/2013
-Contact Neil McCallum with any requests for team movement
if you feel your team has been placed in the wrong Tier. Do not give notice the
day before, give well explained reasoning, some scores from tiering or league
play etc. Do not go directly to your Governor or Nick Taylor! Please keep the
SMHA Rep in the loop so they can ensure proper communication with NCMHA. The
information sent to Neil will likely be seen sooner by NCMHA as it is coming from the Rep. Send the info and Neil will cc the proper Governor and yourself so everyone will
be kept in the loop.
- Please ensure that you have one person that will be the main contact for
Neil in all Tiering and/or Tournament issues.
-Game changes and/or cancellations must be approved by your Tier Governor
(including preseason). These forms can be found on both the SMHA website
( and the NCMHA website (
Make sure you are aware of the suspensions for your team and do not play a
suspended Player or Coach until you receive the Suspension Notice in writing
from the governor. This can lead to years of suspension for both Player and
Coach.
Suspensions cannot be served in an Exhibition game. Suspensions can only be
served in League, Tournament or Hockey Alberta sanctioned games. In the case of
a Tournament, please make sure your Governor and Sandra Schell are sent the tournament game sheets to show the player’s time served.
No suspended Coach or Player can be on a bench or in the dressing room during a
game. They cannot be in the Time/Scorekeeper boxes, penalty boxes or within 50
ft of the bench during a game. If the suspended player is also an On Ice
Official, that suspended player may still fulfill his On Ice Officiating duties
during the day immediately following the suspension. After that period, the
suspended player will then be required to serve his suspension and have to
resign any other On Ice Officiating until the suspension has been served.
Please inform your volunteers in the Timekeepers box and Penalty box, that they
are in the neutral zone. They are not to discipline, they are to only
open/close doors, keep the time or scorebook. If you cannot handle the language
or any other happenings in these areas, it may not the place for you to be. In other
words leave the Reffing to the Refs; leave the Coaching to the Coaches.
TIMELINES FOR NCMHA
All info regarding schedules and placement and timelines should be on
soon if not already.
SMHA team placement in NCMHA league (Where to look for your Team and Governor)
Atom A Tier 1 / Atom B Tier 3 / Atom C Tier 4Peewee A Tier 1 / Peewee B Tier 2 / Peewee C Tier 3/4
Bantam A Tier 1 / Bantam B Tier 2 / Bantam C Tier 3/4
Midget A Tier 1 / Midget B Tier 3 / Midget C Tier 3/4
Your Governor will give you the Logins and Passwords to do your Team Roster,
game entries etc.
HOME TOURNAMENT GUIDELINES
NEW THIS YEAR: SMHAtournament administration fee will be 10% of the tournament profit.
See the SMHA Manual Tournament checklist - Following a tournament please submit
finance/sponsorship report to Kevin Burkard.
It is recommended that all Donations come from within the Teams circle of
immediate Friends, Family and Business acquaintances. This will ensure that the
Tournaments that are held later in the year will not be disadvantaged by their
date and ensure Businesses are not over solicited by our Association. DO NOT
SOLICIT ANY REBELS MAJOR SPONSOR FOR YOUR DIVISION TOURNAMENT. SOBEYS IS A MAJOR SPONSOR TO THE REBELS FUNDRAISER AND NOT TO BE APPROACHED BY ANY TEAM. WE
VALUE THEIR CONTRIBUTION AND THEY ONLY ASK THAT WE KEEP IT TO THAT ONE TIME A YEAR LIMIT. If in doubt of who our major sponsors are, look at the boards, look at the website, they are all listed.
DATES FOR DIVISION TOURNAMENTS ARE:
November 2-3Novice Teams
November 22-23-24Atom Teams
December 6-7-8Female Teams
January 3-4-5Midget Teams
January 17-18-19Bantam Teams
January 31-Feb 1-2Peewee Teams
February 15Mites
All tournament ice is booked as follows:
BLUE ARENA / RED ARENAFriday 5:15pm -midnight / Friday 6:45-midnight
Saturday 8:00am-midnight / Saturday 8:00am-8:30pm
Sunday 8:00am-6:45pm / Sunday 8:00am-3:30pm
Novice
BLUE ARENA / RED ARENASaturday 8:00am-8:30pm / Saturday 8:00am-8:30pm
Sunday 8:00am-4:00pm / Sunday 8:00am-3:30pm
Mites
Blue Arena, Saturday, 9:00am-4:00pm
All teams are to confirmice times with Fran Sharpe prior to scheduling game
times. If you do not use all of the ice time that has been allotted to your
tournament, it is your responsibility to let Fran know. If Fran is not notified
with the sufficient notice (1 week) your teams will be responsible for paying
for that ice.
Please forward your tournament game schedule to Fran as soon as possible so she can set up reffing.
Guns ‘n Games Source for Sports would like to be contacted by the Tournament Coordinator to include their flyer for each coach package. Contact Lenore Brown @ 403-742-0673 or
ICE BOOKING/ICE CANCELLATIONS
All Ice bookings will be done via SMHA Website
Just bring up the Website go to the ICE tab and all available ice will be
listed. Choose the slot you are looking for, Click on BOOK Ice. You will have
to enter your Name, Email, Phone, Division, Team (A, B or C) and the Notes
(which will be the Reason you are requesting this ice slot). Once you have
requested to book ice, the Ice Allocator will receive an email notifying of the
request. Once the Ice Allocator has read her email, you will get a confirmation
email of its acceptance or rejection.
Our ice cancellation policy is as follows:
NEW THIS YEAR: YOU MUST GIVE THE ICE ALLOCATOR 1 WEEK (168 hours) NOTICE OF ANY ICE CANCELLATIONS. THIS IS A NEW STETTLER RECREATION POLICY.
Note: SMHA will be making a concerted effort to check for possible discrepancies on ice billing. Managers, please forward your email addresses to our treasurer,Angela Smith, as she will be contacting you to check for accuracy on billings for ice.
Angela Smith,
League Schedule
In the beginning of the season, there are always errors on the NCMHA website
within the schedule for your team. Please do not go ahead with this schedule
until you have checked with Fran Sharpe, Ice Allocator. Until she has approved
schedule, it is not considered playable. She must check all Division and Team lists
to insure we are not double booked, etc, before she can approve it. Please do not
keep phoning her- email and wait for a response from her. She will get it
straightened out as soon as she can. She is dealing with all of SMHA Teams ice
slots on a daily basis at first to get it right. As we all know this is time
consuming and she needs to get it worked out. Do not assume anything on NCMHA
website until she has it confirmed. Once she has approval, check the schedule often,
because it does change in the beginning- a lot!!!! Always double check a
change with her, to make sure a team has not already been scheduled in that time.
Please verify all games with your Ref Allocator (Fran Sharpe) regardless of
what type of game (League, Exhibition, Tournament, etc.) to ensure nothing gets
missed. Please give her as much time as possible to find Reffing for your
games. (4 days would be best!)
Fran Sharpe
REF ALLOCATOR
403-740-2859
Our local Referee Representative will assist Fran by being a liaison between our Association and the Referee Association. You cannot request to NOT have certain Refs for your games. If a request like this is made, you will be sure to have that ref for your next game. You cannot ask for out of town Refs for your games. Local refs will be used first. These requests will not be tolerated by the Referee Association or NCMHA. The Alberta Referee Association will no longer hear complaints from coaches, managers, or parents. Complaints and issues will only be considered if they are submitted by an association’s president. If there is a major concern, you must contact Jason Hegberg. We will use our local refs as much as possible and only bring in out of town when we cannot fill a game. This goes for the Regular Season, the Playoff Season, Tournaments, and Provincials.
CLINICS
SMHA coaches are encouraged to attend the clinics being held in Big Valley in October. Information for other clinic dates and locations can be found on the Hockey Alberta website. Contact Glen Morbeck with any questions.
JERSEYS/PUCKS/LOCKERS
If you have any missing items from your locker or are in need of anything
supplied by SMHA, please contact our Equipment Directors, Kevin Burkard or Jason Hegberg.
At the beginning of the season, each team will be supplied with 30 pucks. At the end of the season, 30 pucks must be returned to SMHA.
Your team has been assigned a locker (DO NOT CHANGE LOCK) for storage, first aid kit, practice pucks, away jersey bag. These items are your responsibility, so please keep track of them. Cold game pucks will be kept in the freezer in the Concession. These pucks are to be used for games only and must be replaced at the end of the game. Please talk to the Concession about getting a few when you need them.
Kevin Burkard has locks and codes for all of the lockers. Please email Kevin at
Jerseys are the property of SMHA and we ask that no players take the jerseys
home in their hockey bags. This creates unnecessary damage and wear on them. We
appreciate our Sponsors and would like each Team Manager to allocate someone to
be responsible for the team jerseys. Each team is given a jersey travel bag to
carry to away games. All home jerseys should stay at the rink and only be taken in the
event of tournaments or for washing. The Head Coach and Manager are considered
responsible for the care of the SMHA jerseys.
Name bars will be allowed on jerseys. In order to preserve the lifespan of the jerseys, SMHA will only allow name bars to be attached and removed by ID Apparel or Cindy Zimmermann (Seams Right Alterations, 742-1537).
WEBSITE
Our Website Co-coordinator is Andrea De Young . Please
email or talk to Andrea with any questions you may have. You can put in your
team, games, add stats, messages for the team members, etc, to the SMHA website. You can also email your team, in bulk, with any team info. Please try to ensure that everyone's email addresses are put in the system. This will allow all our Members to receive
Association emails. Logins and passwords are currently available. Contact
Andrea and she will get this information to you.