Shoreline Community College College Council

SHORELINE COMMUNITY COLLEGE
COLLEGE COUNCIL

MAY 5, 2009

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S U M M A R Y– REVISED (May 19, 2009)

Present:Juliet Anderson, John Backes,Dorothy Cirelli,Tony Costa,Tonya Drake, Paul Fernandez, Bonnie Frunz,JimHills,Amy Kinsel, Lee Lambert, Victoria Lauber, Marilu Neally, Haley Petersen,Norman Rogers,Stephen Smith, Lynn Yaw

Not in Attendance:Marianne Baker, Daryl Campbell, Tatsuki Ohara,, Karen Toreson

Co-Chairs: Haley Petersen and Lynn YawRecorder: Lori Yonemitsu

STANDING ITEMS

1. REVIEW MEETING SUMMARY – APRIL 21, 2009

By a thumbs-up consensus, the Council approved the April 21, 2009 Meeting Summary as written.

2.CHANGES TO THE APRIL 21, 2009 COUNCIL AGENDA

By a thumbs-up consensus, the Council approved the May 5, 2009 Meeting Agenda as written.

3.OPEN COMMENT PERIOD

Norm apologized for having to leave the April 21 meeting early as he was utilizing a non-motorized wheelchair that day and needed to coordinate his departure from the meeting with the availability of an attendant.

Amy informed the Council that the Board of Trustees approved the 90-credit Associate in Arts – Direct Transfer Degree (AA – DTA) at its April 22, 2009 Regular Meeting.

OLD BUSINESS

4.SMOKING POLICY UPDATE

Bob Roehl, Facilities Director, stated that as the College works on revising its Smoking Policy, he has been researching policies from other campuses. He distributed and provided an overview of a document entitled Tacoma Community College Proposal To Restricted Smoking on Campus and expressed that he felt that it was a good model. TacomaCommunity College’s (TCC) proposal and policy (implemented in January of 2005) restricts smoking to the perimeters of campus. Bob also talked about the “No Smoking Beyond This Point” signs posted on TCC’s campus and noted that TCC feels that they have had much success with its smoking policy.

Questions, comments from the Council:

Is TacomaCommunity College’s Smoking Policy also contained in WAC?

We need to think about the College’s Code of Student Conduct. Regarding the issue of a policy also being “in WAC,” we need to think of general applicability to students and non-students. The College Policy and the WAC have to work in tandem.

Has the Smoking PolicyWork Group/Task Force been populated and have meetings commenced? If so, where is the group/task force “at” in relation to the Moving Forward/Timetable piece that Daryl shared with the Council at the April 21 meeting?

FOLLOW-UP: Have Daryl provide an update on the Smoking Policy Moving Forward/Timetable at the May 19 College Council meeting.

5.SHORELINECOMMUNITY COLLEGE TELEPHONE DIRECTORY (“PRINTED PHONE BOOK”) UPDATE

JimHills shared that progress has been made on the electronic directory and downloadable (printable) directory. However, he added, “What has been very clear—regardless of what happens, is that people still want a printed telephone directory (aka yellow phone book).” As a result, Jim stated that the goal is to have the printed telephone directory ready prior to Opening Week. Jim reiterated that there will still be a need to keep information up to date and that training on updating information (including who is responsible for keeping what information, current), transpire.

6.END-OF-THE-YEAR REPORTS FROM CAMPUS COMMITTEES

During Fall Quarter 2008, the College Council discussed requesting end-of-the-year reports or summaries from committees to be submitted to the Council by the end of Spring Quarter 2009. With the end of the 2008 – 2009 academic year around the corner, Amy distributed a draft containing questions entitled Guidelines for Year-End Reports to College Councilfor Council review and input.

Revisions were made to the draft.

By a thumbs-up consensus, the Council approved the Guidelines for Year-End Reports to College Council Meeting Summary as amended.

TO DO: Amy will send the amended Guidelines electronically to Lori. Lori will email the Guidelines to Committee Chairs with a submission due date of June 8, 2009 to Council Co-Chairs Haley Petersen and Lynn Yaw.

NEW BUSINESS

7.POLICY ON PUBLIC SPACE AND/OR FREE SPEECH EVENTS ON CAMPUS

Amy distributed a document entitled SCC Policies Relating to Off-Campus Groups and a document entitled University of Washington Campus Conduct Codes. Amy stated, “If we have a free speech zone, it is not just limited to the campus community. We have no process or protocol to say yes or no.”

This led to a discussion on the College’s outdated policies, many of which were written in the sixties, seventies or eighties. Tony suggested that the Council build in a review of policies on an annual basis—“We need to be proactive instead of reactive.”

Lee stated that such a process should be in the hands of one or two people (a “Team of Two,” for example)to draft policies (or revisions to policies). The next step would be to take the drafts to a body such as the College Council for review and input. He suggested that ShorelineCommunity College look at a college that has already rewritten its WACs in order to see which ones would be appropriate for ShorelineCommunity College. Then, have the Shoreline Community College WACs, approved. Work on the policies would then follow work and approval of the College’s WACs. “Remove the policies that are already in WAC. Develop policies to fill the gaps. Bring both to a level of currency.”

AGREEMENT: Stephen and Bonnie will comprise the “Team of Two.” The goal: To have a new set of WACs by June 2010. (Lee noted that the WAC process has a built-in public comment period.)

TO DO: Stephen will bring information on the rule making process to a future College Council meeting.

OLD BUSINESS – STANDING ITEM(S)

8.BUDGET UPDATE (INCLUDING INFORMATION FROM THE STATE AND SCC’S PLANNING & PROCESS)

Lee shared that thePSET and the Budget Committee will hold a joint meeting on May 6 to discuss next steps in relation to the budget. He added, “We are still trying to get a handle on what the cuts will be and projecting next year’s budget is complex.”

The next All Campus Meeting is scheduled for Friday, May 22 and will focus on the Budget (as much as is known—“The best snapshot by that date”) and the reorganization/transitions resulting from reductions.

NEXT MEETING

Tuesday, May 19, 2009;2:00 – 4:30 PM; Board Room