Shipping Procedures with the Jamaica Tourist Board

Prepared especially for:

Caribbean Neuroscience Symposium

Shipping Procedures

INOVIS GROUP

ADVANCE SHIPPING PROCEDURES AND WAIVER APPLICATION FORM

Attached on page 5, is a copy of the Application for Waiver of Duty / General Consumption Tax (GCT) which must be completed and submitted to the Jamaica Tourist Board’s office in Miami. The Jamaica Tourist Board (JTB) will require a detailed invoice for item being shipped. The invoice should include: (i)item description,(ii) quantity of each item, (iii) unit and total costs of each item, (iv)serial numbersof eclectronic items (where applicable).

Please note the following in regards to the granting of waivers:

  1. Shipments with a total value of US$500.00 and less will not be granted approval under the duty waiver structure.
  1. Handwritten invoices will not be accepted.
  1. It is recommended that the following footnote be inserted on the invoice:

“Thematerials shipped are for meeting/promotional purposes only and will not remain on the island of Jamaica”.

  1. The invoice for items being shipped and the completed application form must be forwarded via email or fax to the Jamaica Tourist Board, at least 5 weeks prior to expectshipping date. Failure to complymay result in the duty waiver application being denied. Regular duty assessment of 42.6% on the value, freight and insurance of the shipment will then apply.[Freight is the cost to ship items to Jamaica. Insurance is calculated as 1% of the value of the goods plus freight].
  1. Review application form and invoice with Pauline Williams or Conley McCarthy prior to submission to the Jamaica Tourist Board.
  1. After revision, submit completed application form to the following address:-

Ms. Margaret Clarke

Manager, Groups & Conventions

Jamaica Tourist Board

1320 South Dixie HighwayCoral Gables, FL 22146

Tel: 800 - 294-7687 or 305-665-0557 ext. 682

Fax: 305 - 666-5536

Email:

IMPORTANT GUIDELINES / PLEASE READ CAREFULLY:

All commercial and group transactions on the island of Jamaicarequire the services of a Licensed Customs Broker.

The Customs Broker prepares a Local Jamaican Government Customs Form: -Form C87 -for waiver of duty/bond and General Consumption Tax items. A Bond item refers to electronic, lighting, audio and other equipment, which will stay on the island of Jamaica temporarily.

Waivers of duties are NOT automatic, but are granted at the discretion of the Jamaican Government’s Minister of Finance. The Jamaica Tourist Board cannot guarantee that the application for waiver submitted will be approved.

Our In House Customs Team recommends that all group materials and equipment be shipped 1- 2 weeks prior to your Group’s arrival in Jamaica.

Prior to applying for The Jamaica Tourist Board waiver and the shipping of goods, the client must contact our In House Customs Concierge (see details below) with the following: shipping details, including the complete listing of each item, description and cost of each item that will be shipped.

Our In House Customs Concierge or her Assistant will inform clients of the applicable brokerage fee (5% ofthe invoice total) and other related service charges. She will act as a liaison between the Customs Broker and Group Leader / Meeting Planner to facilitate the clearance and delivery of goods to the Ritz-Carlton Rose Hall, Jamaica.

For ease of delivery, shipments should be consigned to MONTEGO BAYJAMAICA. The Meeting Planner or Group Leader must ensure that the courier company/airline is aware of this information PRIOR TO SHIPMENT.

Your “Port of Entry” is Montego Bay.

Our In House Customs Concierge, Pauline Williams, and her assistant Conley McCarthy will represent your Group by working closely with the Customs Broker/Officer to:

Validate documents

Clear discrepancies with Customs Broker or Government Customs Officer

Receive goods at CargoPort

Facilitate Customs and expedite clearance of group material upon arrival

Update Group Leader/Meeting Planner and Meeting and Special Events Manager on status of materials being shipped.

Goods that have been granted a waiver of bond will require inspection by local Jamaican Customs prior to re-exportation.

Goods that are granted a waiver of duties have no restriction governing re-exportation.

Custom Brokerage and Service Charges are applicable on each shipping or airway bill

Labels for items being shipped to the Half Moonshould be completed as in example below:

Name of Group

C/O The Half Moon, A Rock Resort

Half Moon P.O., Rose Hall

Montego Bay, St. James,

Jamaica, W.I.

Tel:(877) 956-ROCK

International courier services operate in Jamaica. We recommend that the following be used to ship group materials and amenities: DHL Worldwide Couriers, FedEx and UPS.

Air Jamaica and American Airlines also offer convenient cargo services into Montego Bay and these may also be utilized.

Regular postal service is NOT recommended.

SPECIAL NOTE:

  1. All packages being shipped from the same location should be shipped using a single Airway Bill (AWB) from the courier or shipping company. This will reduce customs and broker fees.
  1. All additions to the original list sent to the JTB for approval will require a separate application for waiver of duties.

For all Customs related concerns please contact:

JAMAICA TOURIST BOARD

APPLICATION FOR WAIVER OF DUTY/BOND

FROM MINISTRY OF FINANCE & PLANNING

(PLEASE PRINT CLEARLY)

I.ACCOUNT INFORMATION;

Name of group

Purpose of visit:  MeetingIncentiveConvention Promotion Other

Dates: # of persons: Hotel: ______

Ground operator: Contact:

Group leader/traveling with group: Title

Tel: Ext.: Fax: Email:

II. SHIPPING INFORMATION:

PLEASE SEE IMPORTANT GUIDELINES

 Courier service* Accompanied excess baggage*

 FedEx*  DHL*Air Cargo/Freight*

 UPS *  Other*

*Optional _

Consigned to:

Date of arrival in Jamaica: Montego Bay:

PLEASE ATTACH COPY OF INVOICE

III. DESCRIPTION OF ITEMS TO BE SHIPPED:

See below a sample of an invoice that can be used on your company letterhead. All items for shipping should be listed separately and include:

- Specific description of products

- Quantity of each item

- Approximate value (unit and total cost of each item)

- Serial & model numbers of electronic items (if applicable)

Sample Invoice
Date: 11/11/07 / INV. # 52415
Shipper’s address: / Importer address:
Little Sue Incentive Group / Little Sue Incentive Group
3403 W Service Rd / C/O The Half Moon Resort
Las Vegas, NV89118USA / Half Moon PO. Rosehall
Tel :415.278-1320 / Montego Bay, St. James
Jamaica
Quantity / Description / Serial Number / Unit Cost / Total Value
125 / Logo T-Shirts / $4.00 / $500.00
120 / Beach Bags / $2.00 / $240.00
120 / Crystal awards / $15.00 / $1,800.00
Total / 2,540.00
These items are for promotional purposes only and will not remain on the island of JAMAICA

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