Shipping Instructionsto the ViperWarehouse in Atlanta, GA

Plan early save dollarsby shipping materials by Friday, Nov. 18, 2016

Shipping Deadline–From TodayuntilFriday, Nov. 18, 2016

  1. Shipping logs due Monday, Nov. 14 or sooner - E-mail your shipping logs .

Note: Ensure the shipping company (UPS, etc.) and tracking numbers are correct on your log.

  1. Starting Today – First day your boxes can be delivered to the Viper Warehouse.
  2. Friday, Nov. 18 – Last day your boxes to be delivered to the Viper Warehouse.

Shipping Label, Content Label, & Shipping Log:

Step 1: Preparing your Shipping Label

The Shipping Label and the Content Label are the two types of labels needed for shipping. Both of theselabels must appear on the OUTSIDEof each box. On the INSIDEof each box, place a copy of the Content label. Send to:

Dept of Education c/o Viper Tradeshow Srvs

Cranford Transportation

4490 Conrad Ave.

Forest Park, GA 30297

Attn: Hinge Han

Materials for: Session # or Resource Center, etc.

Step 2: Preparing your Content Label

All boxed materials should have a Content Label affixed to the exterior and interior of each box. On the label, list your session number, session title orResource Center booth and box number(s), i.e., Box 1 of 2.

2016 U.S. Department of Education/FSA Conference

OFFICIAL CONFERENCE MATERIALS

Attention:Your Name

Contents: Session # or Resource Center Material

Title: Session # & Title or Resource Center for ______(e.g., Ask-a-Fed, NSLDS, COD, etc.)

Box ____ of ____ (Fill this out if you have more than one box, i.e., Box 1 of 2)

Step 3: Preparing your Shipping Log

After preparing your materials for shipment, use the 2016Viper shipping log and list the date materials are shipped, the tracking number, the shipping company, the session number or other, the contents, and the box number as it is listed on your labels.

Money & Shipping Costs:

FSA CFO reminds us of the rules pertaining to our federal government Visa Travel Card, which can NOT be used to pay for the shipment of materials to or from anywhere or for printing materials. Here’s their advice:

  • The traveler can either get shipping labels for UPS from their appropriate business unit coordinator or use their personal credit card and get reimbursed by completing a Claim for Reimbursement for Expenditures on Official Business Form (SF 1164) which you can find at
  • The traveler must use their personal credit card to pay for printing services and get reimbursed by completing a SF 1164 at the above link.
For Assistance

Please contact Sydney Williams at 202-377-3595 . During the conference, reach Sydney on 202-826-3832. NOTE: If contractors are shipping your materials, please have them fill out the shipping labels and e-mail Sydney the shipping log.

2016Viper Shipping Instructions