COMPANY NAME SHE Management System
/ Standard reference Clause: / Qual ity / Food Safety / OHS / ENV4.2 / 4.2
OCCUPATIONAL HEALTH & SAFETY AND ENVIRONMENTAL, POLICY MANUAL / Revision No: / 3
Rev Date: / 08 August 2014
Page: / Page 1 of 22
Approved By: / <Accountable Job Title> / Signature:
OCCUPATIONAL HEALTH & SAFETY
AND
ENVIRONMENTAL
MANUAL
(Put in picture of Company site)
PREAMBLE
Purpose of the Occupational Safety, Health & Environment (SHE) Policy Manual
This Occupational Health & Safety Policy Manual details our policy with regard to Occupational Health & Safety Management.
This manual provides:
· A description and overview of `SHE Management System
· SHE Responsibilities
· Overview of each element of BS OHSAS 18001:2007 and ISO 14001:2004 in terms of policy and application to `
The purpose of this manual is to:
· Provide an overview of the SHE Management System
· Provide guidance to our employees and mandatory’s on Occupational Health & Safety matters.
Amendments
All amendments to this manual are approved by the General Manager and are processed via the Document Control System.
SCOPE OF SYSTEM
Based on the above profile, COMPANY’s defined scope of certification for the SHE Management System is:
a. OHS - ALL ACTIVITIES, PRODUCTS, SERVICES AND FACILITIES THAT THE ORGANISATION CONTROLS OR INFLUENCES THAT HAVE OR CAN POSE A SIGNIFICANT RISK ON THE HEALTH AND SAFETY OF PERSONNEL RELATED TO: ..... (Enter your production scope) eg – THE PRODUCTION AND SUPPLY OF PROCESSED CHICKEN PRODUCTS.
b. ENV– ALL ACTIVITIES, PRODUCTS, SERVICES AND FACILITIES THAT THE ORGANISATION CONTROLS OR INFLUENCES THAT HAVE OR CAN HAVE A SIGNIFICANT IMPACT ON THE ENVIRONMENT RELATED TO:...... (Enter your production scope) see above
COMPANY PROFILE
<COMPANY NAME>......
3. SAFETY, HEALTH & ENVIRONMENT POLICY STATEMENT
The management and employees of <COMPANY NAME>are committed to:
· Prevention of injury and ill health
· A safe and healthy environment and
· Continuous improvement of the quality and safety of our products, services and business efficiency.
<COMPANY NAME>is therefore committed to:
· Legislative compliance – complying with Industry relevant and applicable national, provincial and local environmental, health and safety legislation and regulations, and other non-regulatory requirements and international standards which may apply from time to time;
· Systems & Process Approach – implementing and maintaining a documented safety, health, environmental management system and processes and striving for certification, as relevant, to ISO 14001 and OHSAS 18001 at our operation;
· Involvement of people – actively encouraging and supporting the involvement of people at all levels, working together to continually improve safely, health, environmental and performance;
· Leadership – setting objectives and implementing management programmes to improve health, safety and environmental performance for risks deemed to be unacceptable;
v Establish and maintaining and effective organisation structure, with defined roles & Responsibilities to address Safety, Health & Environment issues.
v Establishing & maintaining an effective internal & external communication system among all the levels and functions of the organisation and relevant interested or effected interested parties including contractors and visitors to our work place.
v Providing the necessary resources required to implement this policy;
v Providing the training necessary to enable everyone, including management, to participate fully in the safety, health, environmental and quality and management system;
· Sustainability – improving the quality of human life while living within the carrying capacity of supporting eco systems.
v The prevention of pollution;
· Factual Approach to Decision Making – the identification of hazards, the assessment of risks, and where appropriate, taking all reasonable steps to control, minimise or eliminate those risks on an ongoing basis;
v Optimising the use of raw materials, and utilities, particularly water and energy, to reduce wastage and cost;
v The ongoing identification of the impact of significant environmental aspects;
v Customer focus – satisfying our customers with products that consistently conform to agreed specifications, at competitive prices, whilst meeting or exceeding agreed services levels;
v Supplier Partnerships - establishing mutually beneficial, long term partnerships with suppliers;
v Communication – ensuring that this policy is communicated and understood through training and making it available, both internally and externally, to interested and affected parties.
This policy is reviewed at minimum, annually, to ensure that it remains current.
4. OCCUPATIONAL HEALTH, SAFETY & ENVIRONMENTAL MANAGEMENT SYSTEM
4.1 General Requirements
It is our Policy to establish, document, implement, maintain and continually improve the Safety, Health and Environmental Management System in accordance with the requirements of the relevant International Standards and determine how it will fulfil these requirements.
4.2 Occupational Health, Safety and Environmental Policy Statement
It is our policy to define <COMPANY NAME>’s Safety Health and Environmental policy and ensure that, within the defined scope of our SHE management system, it
a) is appropriate to the nature, scale and safety & health risks as well as environmental impacts of its activities, products and services,
b) includes a commitment to continual improvement and prevention of, injury and ill health and pollution,
c) includes a commitment to comply with applicable legal requirements and with other requirements to which <COMPANY NAME>subscribes which relate to its safety & health hazards and environmental aspects,
d) provides the framework for setting and reviewing safety, health and environmental objectives and targets,
e) is documented, implemented and maintained,
f) is communicated to all persons working for or on behalf of <COMPANY NAME>with the intent that they are made aware of their individual SHE obligations,
g) is available to the public, and
h) is reviewed periodically to ensure that it remains relevant and appropriate to <COMPANY NAME>.
4.3 Planning
4.3.1 Occupational Health and Safety Hazard identification, risk assessment and Environmental aspects and impact studies and determining controls
It is our policy to identify OH&S hazards and Environmental aspects, assess OH&S risks and Environmental impacts, and to determine the necessary controls.
The implemented procedure for OH&S hazard identification and risk assessment takes into account:
a) routine and non-routine activities;
b) activities of all persons having access to the workplace (including contractors and visitors);
c) human behaviour, capabilities and other human factors;
d) identified hazards originating outside the workplace capable of adversely affecting the health and safety of persons under the control of the organization within the workplace;
e) environmental aspects created in the vicinity of the workplace by work-related activities under the control of <COMPANY NAME>;
f) infrastructure, equipment and materials at the workplace, whether provided by <COMPANY NAME>or others;
g) changes or proposed changes in <COMPANY NAME>, our activities, or materials;
h) modifications to the OH&S and Environmental management system, including temporary changes, and their impacts on operations, processes, and activities;
i) any applicable legal obligations relating to OH&S risk assessment or Environmental impact studies and implementation of necessary controls
j) the design of work areas, processes, installations, machinery/equipment, operating procedures and work organization, including their adaptation to human capabilities.
The implemented procedure for Environmental aspect and impacts is designed:
a) to identify the environmental aspects of its activities, products and services within the defined scope of the environmental management system that it can control and those that it can influence taking into account planned or new developments, or new or modified activities, products and services, and
b) to determine those aspects that have or can have significant impact(s) on the environment (i.e. significant environmental aspects).
Our methodology for hazard identification and risk assessment and aspect and impact studies are based on the requirements of:
· Occupational Health and Safety Act no. 85 of 1993 (OSH Act)
· National Environmental Management Act No.107 of 1998 (NEMA)
and are so designed:
a) to ensure it is proactive rather than reactive; and
b) provides for the identification, prioritization and documentation of risks and impacts, and the application of controls, as appropriate
It is our policy that when changes are planned, we identify the OH&S hazards and risks and Environmental aspects and impacts associated with changes in <COMPANY NAME>, the SHE management system, or its activities, prior to the introduction of such changes.
<COMPANY NAME>ensures that the results of these assessments are considered when determining controls.
Refer to procedure for Change control
When determining controls or considering changes to existing controls, consideration is given to reducing the risks according to the following hierarchy:
a) Elimination;
b) Substitution;
c) Engineering controls;
d) signage/warnings and/or administrative controls;
e) Personal protective equipment.
It is our policy to ensure that the significant Occupational Health and Safety Hazards and Environmental Aspects are taken into account in establishing, implementing and maintaining our SHE management system.
Refer to procedure for Hazard Identification, Risk Assessment and Controls and Environmental Risk Assessment.
4.3.2 Legal and Other Requirements
It is our policy to identify all Occupational Health and Safety and Environmental legal and other requirements that are applicable to us.
<COMPANY NAME>maintains legal registers on the company Intranet that is accessible to all affected and Interested Parties.
It is our policy to take into account the applicable legal and other requirements to which we subscribe in establishing, implementing and maintaining our OH&S and Environmental management system.
<COMPANY NAME>keeps this information up-to-date and communicates relevant information on legal and other requirements to persons working under the control of our organisation, and other relevant interested parties.
4.3.3 Objectives, targets and programmes
It is our policy to establish, implement and maintain documented OH&S and Environmental objectives, at relevant functions and levels within the organisation.
Refer to Objectives & Targets and SHE Management Programmes
The objectives are measurable, where practical, and consistent with the OH&S and Environmental policies, including the commitment to the prevention of injury and ill health and environmental impacts, prevention of pollution, compliance with applicable legal and other requirements to which the organization subscribes, and to achieve continual improvement.
It is our policy to take into account legal and other requirements to which the organization subscribes and its OH&S risks and environmental impacts when establishing and reviewing our objectives. We also consider technological options, financial, operational and business requirements, and the views of relevant interested parties.
Objectives are recorded on SHE Objectives and Targets programme Templates and include as a minimum:
a. designation of responsibility and authority for achieving objectives at relevant functions and levels of the organization; and
b. the means and time-frame by which the objectives are to be achieved.
The programmes are reviewed during Management Meetings, and actioned as necessary, to ensure that the objectives are achieved.
Occupational Health and Safety and Environmental Management System objectives to achieve continual improvement are set and reviewed during the annual Management Review
Refer to SHE Objectives and Targets Programmes
4.4 Implementation & Operation
4.4.1 Resources, roles, responsibility, accountability and authority
The <COMPANY NAME>Managing Director (MD) takes responsibility for the SHE management system. The MD makes statutory appointments in terms of the OHS Act section 16 (2) to assist. These appointees are empowered by the MD to make other appointments as deemed necessary to ensure that employees are protected against health and safety hazards in the workplace. Appointments are made for a period as stipulated on the appointment letters if applicable. All appointees are informed of their scope of authority. All duties and responsibilities are discussed with the employee. All appointees attend the relevant training required by their appointment.
Management:
a) Ensures the availability of resources to establish, implement, maintain and improve the SHE management system;
b) Defines roles, allocates responsibilities and accountabilities and delegates authorities and these are documented and communicated. The Section 16.2 appointees are responsible to ensure that all required legal appointments are effected within their areas of responsibility. A SHE Appointments Register is maintained by the SHE Document Controller.
c) The MD, as far as is reasonably practical, ensures that the duties of <COMPANY NAME>as contemplated in the OHS Act are properly discharged.
d) Ensuring that reports on the performance of the system are presented to Management for review and used as the basis for improvement.
The MD appointment letter and this policy are displayed.
All members of management illustrate their commitment to the continual improvement of the SHE management system by signing the SHE policy.
Management ensure that persons in the workplace take responsibility for aspects of SHE over which they have control by means of RACI matrices, job profiles and performance management.
The appointment of employees and the appointments Register are reviewed and updated as and when positions become available or as a minimum once a year as part of the External Risk Control Audit preparations and Management Review.
Refer to SHE Resources, Roles, Responsibility, Accountability and Authorities Matrix and SHE Responsibilities / Authorities Organisational Chart.
4.4.2 Competence, Training and Awareness
<COMPANY NAME>ensures that any person under its control performing tasks that can impact on SHE are competent on the basis of appropriate education, training or experience, and keeps proper records thereof.
We identify training needs for the SHE risks and management system. Training is provided and the effectiveness of training or actions taken is evaluated and records thereof retained.
We have established and implemented and maintain a procedure to make persons working under our control aware of:
a) The SHE consequences of the activities, behaviour and benefits of improved personal performance;
b) their roles and responsibilities and importance in achieving conformity including emergency preparedness and response requirements;
c) The potential consequences of departure from these procedures.
Training procedures take into account differing levels of risk, responsibility, ability, language skills and literacy.
Refer to Competence, Development Procedure.
4.4.3 Communication, participation and consultation –