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State Interagency Coordinating Council

Meeting Summary Form

Name of Committee:State Interagency Coordinating Council

Meeting Location:State Office Building

Date:April 10, 2013

Start Time:1:05p.m.

End Time:3:00p.m.

Chair/Facilitator:Dan Underwood

PowerPoint presentations attached?Yes__ No__x_

Task Force and/or Other Reports Distributed?Yes X_No___

Next Meeting Date: October 9, 2013

Members Present:

Tara DiSandroChristine Cedotal

Mary-Louise JonesGail Kelso

Amy ZapataJoy Pennington

Kaye EichlerBrenda Sharp

Dan UnderwoodKahree Wahid

Danita LeBlanc

Members Absent:

Cindy ArceneauxBrandon Burris

Rep. Franklin FoilCharmaine Jarvis-Magee

Colleen Klein-EzellSandee Winchell

Thomas Clemons

Guests:

April HearronTimothy BulterJoanna CottrellMarie Leger

Chrissy KraemerLorri ChipmanMelody Buel

Joyce RidgewayRebecca WalkerTracy Crump

Casey HarrellAlexandra ThompsonAbbie Armstrong

Jill CookPenny ThibodeauxMonica Stampley

Angelia StewartHolly TullierJessica Rodrigue

Toni LedetTedra LandreauxBrian Jakes Jr.

Gina EasterlyValarie LadayKim Williams

Nina MendozaHelen MonicCindy Ramagos

Mary HocklessShellie FieldsValencia Allen

Wanda StroudSarintha StricklinChina Guillory

I. Call to Order/Welcome and Introductions

The meeting was called to order by Dan Underwood. Quorum was met.

Introductions were made by all members and guests present.

II. Action Items

The Council reviewedthe minutes from the January 2013 ICC meeting.

A motion to approve the Januarymeeting minutes was made by Kahree Wahid, seconded by
Christine Cedotal,and approved by all.

Executive Director’s Report–Christie Smith reported on the following points:

Updates:

  • Received new council member appointments—the press release and April Council member list were distributed
  • Emailed new members our SICC Orientation PPT and Common Questions packet
  • “Shadowed” Claudette DeGraauw in Region 4 on family visits. Participated in an IFSP meeting and an evaluation meeting.
  • Participated in Region 2 RICC meeting and shared state updates
  • Sent out notices for EarlySteps Public Comment Hearings and BrightStart workgroup schedules.
  • Sent out House Bill 375 by Representative Hoffman which allows EarlySteps the mechanism to collect fees for Family Cost Participation and updates the language so that Part C is called EarlySteps instead of the old name, ChildNet, and houses EarlySteps in DHH rather than DOE.
  • The State Office Building is for sale—when I learn details of our new location, I will share.
  • I will be working session, but will be available by email if you have any questions/concerns for me. Feel free to email me anytime and I will get back to you as soon as I am able.

In Progress:

  • Keeping stakeholders informed of all Act 3 developments—attend all meetings.
  • Tracking legislation for bills affecting families and children.
  • Coordinating with Boards and Commissions on parent rep. vacancies—anticipated timeline is about a month.
  • Upcoming Meetings: Brightstart, Children’s Cabinet Advisory Board, Children’s Cabinet

A motion to approve the Executive Director’s report was made by Gail Kelso, seconded by Joy Pennington, and approved by all.

Lead Agency Report–Brenda Sharp

Brenda reported on the Federal Indicators for the Annual Performance Report. Council members were provided a copy to reference as Brenda explained the report. An Executive Summary was sent out in February. OSEP will send questions for state responses in April.

The annual application for federal funds is due in April. Public comment hearings were held in March in Baton Rouge, Alexandria and New Orleans.

HB 375 was reviewed to show how there will be added language so cost participation would be allowed.

Brenda gave an update on the budget in regards to how it will generate revenue for the program and cover a $1.7 million deficit.

Additionally, Brendasummarized the activities of Act 3 to date. There was a Request for Application announced from DOE and the proposals were received in March. SPOE staff participated in the interviews. The review of the assessment system is still in progress. The top three proposals were forwarded for a House review.

Three new bills affecting children and families were briefly explained: HB 571, SB130, and SB222.

Child count as of April 1, 2013 is 3,893.

Brenda directed everyone to review the Status of the Region Reports

An audience member asked where the child count puts us for now and the future. Brenda shared that each state has a target every year and discussed the average state set target is around 2.5%. It is okay to set our own target as long as we demonstrate that we are identifying and following up with children and their families. Brenda explained how the target percentage was determined.

The budget, expenditures, and revenue were explained from 11/2012 through 12/13.

Christie explained that the information is also posted online and readily available if they want to look it up at any time.

A motion to approve the Lead Agency Report was made by Christine Cedotal, seconded by Amy Zapata, and approved by all.

SICC Committee Reports:

Program Components:

Wanda Stroud reported that there will be a subgroup formed to look at all report outcomes at the Executive Committee Meeting in May. This subgroup would revise data collections.

CSPD Committee:

Monica Stamply recommended for Lead Agency’s consideration that all EarlySteps trainers go through the EarlySteps computer training program. She also discussed that the Sheldon and Rush model would enhance the coaching model.

Brenda replied to these ideas and shared that the lead agency will consider the program training that was discussed.

More information was requested regarding the Sheldon and Rush model. Gina Easterly agreed to send more information out to everyone.

Motion to accept CSPD’s recommendation was made by Joy Pennington, seconded by Gail Kelso and approved by all.

Public Relations Committee:

Chrissy Kraemer reported that a draft of a one page fact sheet on Indicator 3 is going through final corrections with Lead Agency and will be completed by the May 8, 2013 Executive Committee meeting.

Ad-Hoc Streamlining Committee Report:

Christie Smith reported on behalf of Libbie Sonnier-Netto and explained that the Streamlining Committee responded back to Lead Agency in regards to the recommendations accepted at the October 2012 meeting and they are awaiting direction from Lead Agency before deciding how to assign work to standing committees.

Ad-Hoc Fiscal Management and Program Stability Committee—Mary Hockless shared that a family testimonial fact sheet is being developed to share with everyone. This is an effective way to educate all individuals—including parents, lawmakers, providers, and doctors—on the success of EarlySteps.

Dan asked for questions. There were none.

Other Business: Child Care and Development Fund—Gail Kelso reviewed the components of the Child Care and Development Fund Application with members and stakeholders and invited everyone to take a look at each section and provide feedback to her directly or to Christie to pass along to her. Christie sent out the application to everyone beforehand for everyone to review prior to the April ICC meeting.

Public Comments: Dan asked for public comments. There were none.

Motion to adjourn made by Kahree Wahid, seconded by Danita LeBlanc, and accepted by all. Meeting adjourned.