Senior Payroll Administration Officer

Company Registration 2014/206778/07

Private Bag X85, Bryanston, 2021

Senior Payroll Administration Officer

A vacancy exists within the TwinCare Group for a Senior Payroll Administration Officer. This position reports directly to the Payroll Manager.

Key responsibilities:

a)  Payroll

·  Maintain schedules of all monthly and annual salary related procedures and systems;

·  Administer the manual and automated returns required for the monthly and year end payroll cycles;

·  Preparation, processing and running of monthly salaries and salary-related processes and interfaces using the company VIP payroll system;

·  Distribute monthly payroll slips to employees;

·  Administer all salary related deductions and third party payments related to these;

·  Make approved salary related adjustments;

·  Resolutions of salary related queries with employees;

·  Produce payroll related statutory reports;

·  Produce payroll related management information, as required by the company

b)  Time and Attendance

·  Administer employee engagement, employee changes and employee termination on the company time and attendance systems, in line with employee specific attendance and overtime criteria;

·  Prepare and finalise the variable time and attendance system interface schedule in accordance with the payroll cycle. This also applies to all correction runs;

·  Ensure timecards are signed off weekly by all Site Users and Approvers for all sites within their sphere of responsibility;

·  Routinely run interface files in accordance with the company time and attendance processes and procedures;

·  Ensure that the payroll is locked after interface and that no further changes may be made;

·  Ensure that time and attendance system records are accurate, valid and complete per employee;

·  Reconcile labour broker and contractor invoices with time and attendance figures

The ideal candidate will:

·  Have a Matriculation certificate

·  Have a payroll specific qualification

·  Have a minimum of 5 years working experience in a similar payroll job

·  Preferably have experience in the use of the VIP People Payroll system but experience with other payroll applications will be considered

·  Have in-depth knowledge of statutory and discretionary payroll deductions and PAYE calculations

·  Have basic accounting knowledge

·  Have experience in managing a significant payroll, with high volumes of salary input

·  Have excellent inter-personal skills and be able to maintain a high level of professionalism when dealing with staff, management and external parties

·  Have a high level of computer literacy and be proficient in the use of MS Office applications

·  Have the capability to operate under pressure

·  Have a methodical and organised approach to their daily work tasks

·  Have a high level of accuracy and attention to detail

·  Have the ability to maintain confidentiality

·  Have the ability to build relationships and work collaboratively and consultatively within a team environment

This position is graded at Peromnes 7 level and preference will be given to EE candidates.

Should you wish to apply, applications, together with a detailed CV, accompanied by details of contactable references, should be forwarded to:

Lungi Nkosi

+27 11799 7171

CLOSING DATE: 15th April 2015

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