REPLACES
D.1.1 / PENNSYLVANIADEPARTMENTOFTRANSPORTATION
PROJECTOFFICEMANUAL / PART
D / SECTION
1 / PAGE
1-1
DATED
1/4/2018 / DATE
January4, 2018
SUBJECT
SEMI-FINAL/FINAL INSPECTION ACCEPTANCECERTIFICATE

Semi-FinalInspection

Thesemi-finalinspectionisanoptionalproceduretobeutilizedifrequestedbytheContractor.Thesemi-finalinspectionwillhavenodirectimpactontheestablishmentofinterestcharges,timecharges,or contractor responsibility. The semi-final inspectionwill be as follows:

  • TheContractorrequestsasemi-finalinspectionwhentheprojectoradesignatedsectionoftheprojectissubstantiallycompleteandreadyforthedevelopmentofapunchlistofitemsrequiringcompletionorrevisioninordertobeacceptedbytheDepartment.
  • TheDistrictwillrespondinatimely mannerandparticipateinamutuallyarrangedsemi-finalinspection.
  • TheEngineerwillnote,bystationsandindetail,anyworkorconditionsrequiringcorrection or completion.
  • Morethanonesemi-finalinspectionmaybeconducteddependingonthenatureofthe project.
  • Ifasemi-finalinspectionisnotrequestedby theContractor,onlyafinalinspectionwill be conducted.

FinalInspection

The finalinspectionwill be conductedasfollows:

  • TheContractorrequeststhatafinalinspectionbeconducted,asspecifiedinSection110.08(a),Publication 408, for the project ora designated section ofthe project.
  • TheDistrictwillrespondinatimely mannerandparticipateinamutuallyarrangedfinalinspection.ForprojectswithaNationalPollutantDischargeEliminationSystem(NPDES)Permit,theDistrictwillensurethatarepresentativefromthePennsylvaniaDepartmentofEnvironmentalProtectionortheirdesignee,CountyConservationDistrict,participates in the finalinspection.
  • TheFinalInspectionForm,FormCS-4137(SeePageD.1.1-5),mustbecompletedforallprojects.Thedateofphysicalworkcompletionandthedateofproject
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acceptancewillbeestablishedontheform. ProvideacopyofthecompletedFinalInspectionForm to the Contractor.

Complete the FinalInspectionFormasfollows:

  • CompleteallitemsontheFinalInspectionForm.NotallitemsontheFormwillapplyin allsituations. Insert"N/A"for itemsthatare not applicable.
  • Listallattendees.
  • RecordthedateonwhichtheFinalInspectionisconducted.Onlyonefinalinspectionistobeheldperprojectorforanysubstantiallycompletedprojectsection.
  • TheDistrictwilldesignateaDepartmentrepresentativetoberesponsibleforensuringthatallpunchlistitemsareaddressed.TheDepartmentrepresentativemustbe availableandable to respond in atimelymanner.
  • Item1.Iforwhenallphysicalworkhasbeensatisfactorilycompleted,signinthespace provided and record the date as theDateofPhysical Work Completion.
  • Item2.Ifthefinalinspectionrevealsthatitemsofphysicalworkremaintobecompletedorcorrected,signinthespaceprovidedtoacknowledgetheproductionofapunchlist.FormCS-4136,PunchlistForm(SeePageD.1.1-6),orthePunchlistmobileapplication,maybeutilizedforthispurpose.Withtheexceptionofthephysicalworkitemsidentifiedonthepunchlistform,theContractorisrelievedofresponsibilityandliabilityforsatisfactorilycompletedworkitemsontheprojectasofthe date ofthe final inspection.
  • Item3.Ifmaterialcertifications,workordersupportdocumentation,oranyothercontractually requireddocumentshavenotbeenfurnishedasofthedateofthefinalinspection,signinthespaceprovidedtoacknowledgetheproductionofapunchlistforsuchdocuments.FormCS-4136,orthePunchlistapplication,maybeutilizedfor this purpose.
  • Item4.Iforwhenallcontractuallyrequiredcertificatesand/ordocumentshavebeenproperlyfurnished, record the date andsign in thespace provided.
  • Item5.Iforwhenphysicalworkonadesignatedsectionoftheprojecthasbeensatisfactorilycompletedandcontractuallyrequiredcertificatesand/ordocumentshavebeenproperlyfurnished,withtheexceptionofthosephysicalworkitemsand/orrequireddocumentsidentifiedonthepunchlistform/application,recordthedateandsigninthespaceprovided.ThedateindicatedherewillbethedatethattheContractorisrelievedofresponsibilityforfurtherphysicalwork,maintenance,andthirdpartyliabilityforallsatisfactorilycompletedworkitemsonthedesignated
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section ofthe project.The Contractorwill berelieved ofresponsibilityand liabilityforpunchlistitemsasofthecompletiondatefortheseitemsasindicatedonthepunchlistform / application.

  • Item6.Iforwhenallphysicalworkhasbeensatisfactorilycompletedandallcontractuallyrequiredcertificatesand/ordocumentshavebeenproperlyfurnished,recordthedateandsigninthespaceprovided.Thedateindicatedherewillbethedatethattheprojectisacceptedby theDistrict.TheAcceptanceCertificateistobeissuedimmediatelyuponsatisfyingthe requirements ofthis item.

CompleteallapplicableitemsanddatesontheFinalInspectionForm.Thedatesthatmustbeindicatedprior to submittingthis form are as follows:

  • FinalInspectionDate

*ThisdatecorrespondstotheECMSFinalizationChecklistscreenfieldlabeled"FinalInspection"and isto beinput accordingly.

  • Date of Physical Work Completion(Item1)

*ThisdatecorrespondstotheECMSFinalizationChecklistscreenfieldlabeled"Physical Work Completed"and is to beinput accordingly.

  • ContractuallyRequiredCertificatesand/orDocuments(Item4).

*ThisdatecorrespondstotheECMSFinalizationChecklistscreenfieldlabeled"RequiredDocuments Received" and is to beinput accordingly.

*Thisdateisimportantbecauseinterestchargesdonotaccrueforitemsoffinalpaymentwhichhavenotbeenpaidduetoalackofrequiredinformationfromthe Contractor.

  • AcceptanceDate (Item6)

*ThisdatecorrespondstotheECMSFinalizationChecklistscreenfieldlabeled"ProjectAcceptance".Thisdateshouldalsocorrespondtothelatterofthedatesshown inItems 1and 4.

Acceptance Certificate

The District is responsible to generate the Acceptance Certificate in ECMS.

  • The Acceptance Certificate cannot becreated until the FinalizationChecklisthas:

–FinalInspectiondate

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–Physical Work Complete date (project is in “post-construction” status)

–RequiredDocument Received dateentered

–Verifiedthat noconstructionitemswithavailable quantities exist

Also,theDepartmentwillnotconsideraconstructionprojectaccepteduntiltherequiredmaterialscertificationsand/orothercontractuallyrequireddocumentsrelatingtoverificationthatphysicalworkitems meet specificationshave been satisfactorilyfurnished.

Be advisedthatanAcceptance Certificate is to be issuedimmediatelyuponsatisfaction of allcontractualrequirementsasindicatedbytheFinalInspectionForm,CS-4137.Districtprojectpersonnelareresponsibleforestablishingthestatusofallphysicalworkitemsandallcontractuallyrequiredcertifications and documentsat thetimeof finalinspection.

Notice of Termination Form

Upon receipt of a contractors completed Notice of Termination (NOT) Form and its accompanying close-out documents as indicated in Section 107.28, Publication 408, complete Sections 1, 2, 4, 5, 6, 7.a, 8 and Section 2 of the NOT Completeness Review and Fieldwork Checklist. Submit the fully executed NOT Form to DEP or their designee within 14 calendar days to gain release from the NPDES Permit(s) related to the project. Upon submission of the NOT to DEP or their designee for acknowledgement, if release is not gained as result of Contractor related non-compliance issues, provide the contractor written direction of the results so that compliance can be achieved. If there are no cited Contractor related compliance issues and the Department does not gain release from the permit for any other reason(s), execute and submit the DEP Co-permittee Liability Release Form to DEP or their designee within 60 calendar days of receipt of the compliant contractor completed NOT Form.

ContractTimeCharges

Contracttimechargesaretostopwhenallphysicalworkontheprojecthasbeensatisfactorilycompletedasindicatedon the FinalInspectionForm.

Interest Charges

Forprojectsletafter April7,1994,interestchargesbegintoaccrue30calendardaysafterthedatethatallphysicalworkunderthecontracthasbeensatisfactorily completed,andrununtilthedate whenfinalpayment is made.For projectsletprior to April 7, 1994,interestchargesbegin toaccrueonthedayafterallphysicalworkissatisfactorilycompleted.TheDateofPhysicalWorkCompletion is determinedbythefinal inspectionand is indicated on the FinalInspectionForm.

IfpaymentforanitemoritemsiswithheldduetolackofrequiredinformationfromtheContractor,interestchargesfortheitemoritemswillnotbegintoaccrueuntil30daysafterthedate that the Engineer receives the information required for payment.

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