Bid response format to be strictly adhered to for easy reference
· 1 Original bid document
· 3 Copies
The following should be in a separate and binded document in the following order:
Section A: Documents to be submitted
To be read in conjunction with page five (5) of the bid document
· Original and valid Tax Clearance Certificate
· BEE rating certificate issued by a SANAS Accredited BEE verification agency
· Cipro share certificates
· Full details of directors / trustees / members / shareholders and percent of shareholding
· Audited Past three years Annual financial statements with signed audit report in case of a company. OR
· Past three year Annual financial statements prepared by an independent accountant in case of a CC.
Section B: Bid response RAF requirements
· Bidders response to the RAF’s requirements:
· Mandatory Requirements (attached proof/relevant document)
· Technical/Functional Requirements (Full written response as per format required)
Section C
· Detailed pricing as per Annexure F in the bid document.
ANNEXURE A: SCOPE OF WORK
1. Background to the Road Accident Fund
The Road Accident Fund was established through an Act of Parliament in 1996 (RAF Act No. 56 of 1996) and came into operation on 1 May 1997. The Act gives the RAF the mandate to pay compensation in accordance with applicable statutes for personal loss or damage wrongfully caused by the driving of motor vehicles. The RAF also has satellite offices in Nelspruit, Polokwane, Welkom, Port Elizabeth, Newcastle, Tzaneen, Lichtenburg, Bloemfontein and Kimberly.
2. Special instructions to vendors
2.1 Should a vendor have reasons to believe that the Technical Specifications are not open and/or written for a particular brand or product; the vendor shall notify Procurement Services within ten (10) days after publication of the bid.
2.2 Bidders shall provide full and accurate answers to the questions posed in this document; Bidders must substantiate their response to all questions, including full details on how their proposal/solution will address specific functional requirements. All documents as indicated must be supplied as part of the submission.
3. Background of the project
The Road Accident Fund is in need of a service provider for the supply, installation and upgrading of security systems including maintenance.
The following offices have been identified for the security system needs:
a) Cape Town branch
b) Durban branch
c) Johannesburg branch
d) East London branch
NB: It is important that security equipment or systems be compatible to IXP 400 series.
4. Compulsory Briefing Session/Site visit will be held as follows:
NO. / PROVINCE / DATE / LOCATION / VENUE / ADDRESS / BOARDROOM / TIME1. / KwaZulu-Natal / 10 January 2013 / Durban / RAF / The Embassy Building, 12th Floor, 199 Anton Lembede Street, Durban / Boardroom, 12th Floor / 10h00 a.m.
2. / Western Cape / 11 January 2013 / Cape Town / RAF / No. 1 Thibault Square, Long Street, Cape town / Boardroom, 5th floor / 10h00 a.m.
3. / Eastern Cape / 14 January 2013 / East London / RAF / Metropolitan Life Building, 4th floor, C/o Drury Lane & Caxton Street. East London / Boardroom, 04th Floor / 10h00 a.m.
4. / Gauteng / 15 January 2013 / Johannesburg / RAF / Marble Towers, 29th Floor 212 Jeppe Street, Johannesburg / Boardroom, 29th Floor / 10h00 a.m.
NB: Non attendance is an immediate disqualification
5. Specification
Bill of quantities
SYSTEMS/ITEMS REQUIRED / DESCRIPTION / CPT / DBN / EL / JHB /ACCESS CONTROL SYSTEM
Install - IXP400 software / Install existing software to latest version - Upgrade PC to rack mount / 1 / 1 / 1 / 1
Impro Touch Licence / IXP400i ImproTouch - Integrates selected 3rd party biometric readers into to ImproNet software - Unlock per ProxMate NOTE: RR or RS must be USB in order to unlock for Impro Touch. A serial unit cannot be unlocked. - upgrade existing PC to rack mount. / 1 / 1 / 1 / 1
Morpho Touch - Registration reader / Biometric Enrolment reader - Morphosmart 300 With Embedded Verif / 1 / 1 / 1 / 1
Morpho J series - Biometric Finger Print Readers / Biometric reader J Series ( be unlocked to carry 3000 enrolments) / 56 / 46 / 20 / 40
Webcam / Impronet webcam for the enrolment station / 1 / 1 / 1 / 1
Impro - Biometric unlock tokens / Biometric unlock tokens to allow J Series readers to operate on Impro / 56 / 46 / 20 / 40
Impro - Twin remote terminals / ImproX TRT Twin Terminal - Door controller – Ethernet based / 28 / 23 / 10 / 20
Door Dressing / ( Break glass, Maglock, Pushbutton, Door closer, Power supply with Battery backup) / 2 / 2 / 2 / 2
Impronet GUI licence unlock / Graphic user interface - floor plan & alarms on display in the control room / 1 / 1 / 1 / 1
Impronet CCTV integration / CCTV integration into Impro Graphic User Interface / 1 / 1 / 1 / 1
Network / 24 Port POE switch rack mount (1Gb dedicated LAN) (Enterasys) / 3 / 3 / 3 / 3
16 Port POE switch rack mount (1 GB) (Enterasys) / 4 / 4 / 4 / 4
Cabling / CAT6 Cabling for Biometric readers / SUM / SUM / SUM / SUM
12U Wall Box - Wall box for each floor to house network switches for Access control & CCTV / 6 / 6 / 2 / 6
Training / Certified Impro operator training / 1 / 2 / 2 / 4
CCTV SYSTEM
Digital Video Recorder / 16 Channel - Rack Mount Server / 2 / 2 / 2 / 1
Storage Rack for Hard drive / Hard drive Storage Rack 90 days recording capacity / 1 / 1 / 1 / 1
Displays: LCD Monitors for PC's / 22” LCD Monitor / 2 / 2 / 1 / 2
32" Monitor Screen for CCTV display / 32” Monitor Screen for CCTV display for control room / 2 / 2 / 1 / 2
Graphic Cards and Switches / Graphics cards & KVM switches / 2 / 2 / 2 / 2
Camera's / IP DOME camera with infrared / 30 / 30 / 16 / 6
Network / 24 Port POE switch rack mount (1GB dedicated LAN) (Enterasys) / 1 / 1 / 1 / 1
8 Port POE switch rack mount (1 GB) (Enterasys) / 6 / 6 / 3 / 6
Cabling / CAT6 Cabling / m² / m² / m² / m²
IT Cabinet to house rack mount PC's / 42U 800 Deep Cabinet 4 Fans & 3 Shelves / 1 / 1 / 1 / 1
OFFICE FURNITURE
Control Room Consol / Custom built control room consol to house monitors with 2 operator work stations / 1 / 1 / 1 / 1
Control Room Chairs / High back chairs / 2 / 2 / 2 / 2
TRAINING
Training / Certified operator training / 1 / 2 / 2 / 4
Power points / Additional electrical plug points to accommodate systems. / 12 / 8 / 12 / 12
Network points / Network points / 62 / 57 / 41 / 51
METAL DETECTORS
Built-in Metal detector multi-dimensional / Supply, installation (including battery backup) / 2 / 2 / 2 / 2
Project management
Labour
ALARM SYSTEM
Alarm panel / Alarm panel / 1 / 1 / 1 / 1
Door contacts / Door contacts / 10 / 20 / 10 / 20
Panic Button / Panic Button / 3 / 3 / 3 / 3
PIR / PIR / 4 / 4 / 4 / 4
Alarm horn/ speaker / Alarm horn/ speaker / 1 / 1 / 1 / 1
SMS unit / SMS unit / 1 / 1 / 1 / 1
PA system: / PA system: / 1 / 1 / 1 / 1
Amplifier / Amplifier / 1 / 1 / 1 / 1
Ceiling speakers / Ceiling speakers / 40 / 40 / 25 / 40
Microphone / Microphone / 1 / 1 / 1 / 1
Fire Arm Safe
Fire Arm Safe / 8 Compartment / 1 / 1 / 1 / 1