To be completed by HR
Application Number:
Section A: Staff Information
Job title:
Name of Postholder:
CID: / Current Job Level:
Dept/School/Institute: / Current Spine Point:
Name of Line Manager*: / Telephone:
Email:
Address of Line Manager:
*Line Manager – read Principal Investigator where appropriate
Name of DepartmentalManager to whom outcome letter is to be copied to:
Address of Departmental Manager:
Section B: Details of ApplicationNB: Application from Line Manager or Personal Applicants may only be made when there is an agreed job description that all parties (member of staff, Line Manager, HOD) agree is an accurate reflection of the post.
Proposed Job Title:
Proposed Job Family and Level:
Is this a Personal or Line Manager’s proposal? Personal Line Manager
If Personal, is the application supported by the Line Manager? Yes No
If it is not supported, the Line Manager should attach a statement giving clear reasons.
Is the application supported by the Head of Department/Division/School Institute? Yes No
If it is not supported, the Head of Department/School/Instituteattaches a statement giving clear reasons.
Section C: Implementation Details
Proposed Spine Point:
Give reasons if the proposed point is not in line with the procedure
Successful applications will be implemented from 1st of the month following the review e.g. for the August review, re-gradings will be implemented from 1st September. If there is a particular reason for implementation from a different date, please state below.
Alternative Date Requested:
Reason:
Section D: Reason for Application
The following documents must be supplied. Please tick each box to show they are attached.
1. / A current job description and person specification which have been confirmed by the Postholder and Line Manager as an accurate reflection of the role and its responsibilities. The job description and person specification should follow the attached format. An up to date CV should be included for research posts giving details of publications/research activity. ‪
2. / An organisation chartof the sectionshowing the hierarchy and job levels of posts above and below the post under review. Please highlight the post under review.
3. / A supporting casewritten by the Line Manager, or the Postholder in a personal application.

Section E: Funding details

Account Number: / I / C
I / C
Section F: Process Route
Signature / Date:
Postholder (if personal application)
Signature: / Date:
Line Manager
Your signature confirms that the Job Description is an accurate reflection of the main responsibilities of the role.
Signature: / Date:
Head of Department/Division/School/Institute (HoD)
Research Services (if grant/contract funded)
Departmental/Divisional/School/Institute Stamp / Research Services Stamp
Faculty Operating Officer – Do you support the application? Yes No
Please comment if you wish:
Signature: / Date:
Signatures from the HoD and Faculty Operating Officer (where applicable) indicate that the application has been seen and considered in line with the procedure. We therefore require a hard copy of this document.
  1. Complete the Job Description and Person Specification templates
  1. The following questions should be answered (on a separate sheet of paper):
  1. What are the minimum competencies, skills and abilities required?*
  1. If applicable, what educational, vocational or professional qualifications are required as a minimum*?
  1. Does the job require planning and organisational skills? Describe what is involved.
  1. What communication and interpersonal skills are required and with whom?
  1. What is the level of supervision/direction that is received and what is the extent of personal authority/discretion?
  1. What sort of decisions are taken without reference to a more senior colleague?
  1. What are the most difficult or complex aspects of the job?
  1. Are there any facts or figures that are important? For example: what is the limit of financial authorisation; how many major contracts are dealt with at the same time; how many staff are managed directly/indirectly; how many customers use the service; how much income is generated; or any other relevant facts and figures information?
  1. What are the consequences of failure to carry out the duties of the job effectively?

* N.B. Please state the minimum required for the post, not the experience and qualifications that are held by the current post holder.

C. Supply a CV (for Research Posts, in the Academic and Research Job Family)
D. Section Organisation Chart (in black and white)
E. Supporting Case (on a separate sheet)

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