SECTION 013000 - SUBMITTALS AND ADMINISTRATIONRISP HEADQUARTERS

DEMOLITION 19 January 2007

Copyright <CPY> by The American Institute of Architects (AIA)

Exclusively published and distributed by Architectural Computer Services, Inc. (ARCOM) for the AIA

SECTION 013000 - SUBMITTALS AND ADMINISTRATION

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This Section uses the term "Architect." Change this term to match that used to identify the design professional as defined in the General and Supplementary Conditions.

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PART 1 - GENERAL

1.1RELATED DOCUMENTS

  1. The General Conditions, Supplementary Conditions and applicable portions of Division 1 of the specification are a part of this Section, which shall consist of all labor, equipment and materials necessary to complete all submittal work indicated on the drawings and herein specified.
  1. LEED RELATED REQUIREMENTS

As indicated in previous Sections of the Project Manual, this project is pursuing LEED Silver certification from the U.S.GreenBuilding Council (USGBC). The contractor will be required to provide certification to the architect that the project conforms to the requirements for the appropriate credit as indicated the body of the specifications.

The LEED goal of the Construction Waste Management credit is to divert construction & demolition debris from disposal in landfills and incinerators by recycling and/or salvaging a minimum of 50% of non-hazardous construction and demolition debris. The contractor shall take this into consideration during the ordering of all materials to be utilized in the project

1.2RELATED REQUIREMENTS SPECIFIED ELSEWHERE

  1. Certifications and Special Guarantees: Individual Specification Sections.
  2. Submittals for Contract Closeout: Section 017000.

1.3SUBMITTALS REQUIRED PRIOR TO START OF WORK

  1. Bonds, as required.
  2. Insurance Certificates and AIA Document G705 (Certificate of Insurance).

1.4CONTRACTOR'S CONSTRUCTION SCHEDULES

  1. Submit schedules to the Architect, within two weeks after the award of Contract, which shall include time of the start of completion of each section of the work and the anticipated monthly amount of work in each section. The schedule shall not exceed time limits current under the Contract Documents. Cause of failure to meet the time schedule on any section by one week shall be accounted for to the Architect, in writing, with a copy for the Owner. Submit two copies of this schedule to the Architect with each monthly requisition for payment. Mark with red pencil to indicate progress to date in each category. The Architect reserves the right to indicate when and where any work in any portion of this Contract shall be undertaken, suspended or completed.
  2. Prepare and keep current, for Architect's approval, a schedule of submittals which is coordinated with the Contractor's Construction Schedule and allows the Architect reasonable time to review submittals.

1.5SCHEDULE OF VALUES

  1. Within two weeks of the award of the Contract, submit a detailed Schedule of Values of the Project by technical specification section, and coordinated with the Construction Schedule.
  2. Include in the Schedule, a sum for each section of the specification. Do not exclude Division 1. (In fact, incorporate General Conditions and its related items as part of Section 010100.)
  3. Each item in the Schedule of Values shall include its proper share of overhead and profit. This Schedule, when approved by the Architect, shall be used only as a basis for reviewing the Contractor's Applications for Payment.

1.6SUBMITTALS GENERAL PROVISIONS:

  1. Make ALLrequired submissions including Samples, Color Selections, Shop Drawings, and Project Data within 30calendar days of Notice of Award. No substitutions will be accepted and/or approved for submittals not received within the 30 day period.
  2. Provisions in this section are mandatory procedures for preparing and submitting Samples, Shop Drawings, and Product Data.
  3. Job delays occasioned by requirement of re-submission of samples, Shop Drawings, and Product Data not in accord with Contract Documents are Contractor's responsibility and will not be considered valid justification for extension of time.
  4. Submittals Schedule:
  5. Contractor shall submit proposed submittals schedule to Owner and Architect for review within ten calendar days following Notice of Award.

LEED RELATED SUBMITTALS:

In conformance with the LEED goal of the Construction Waste Management credit, the contractor shall strive to recycle and/or salvage a minimum of 50% of non-hazardous construction and demolition debris. Contractor shall develop and implement a construction waste management plan that, at a minimum, identifies the materials to be diverted from disposal, whether the materials will be sorted on-site or commingled, and tracks disposal of all materials by weight and volume.

  1. Schedule Purpose is to:
  2. Demonstrate that submittals, shop drawings, data, samples and mock-ups required for Work are addressed by Contractor.
  3. Assist Architect in scheduling timely review of submittals.
  4. Schedule Contents: Description of submitted item, proposed date of submittal and proposed date of requested return by Architect.
  5. Contractor shall submit accepted schedule within ten calendar days after joint review date.

1.7SHOP DRAWINGS, PRODUCT DATA AND SAMPLES

  1. Shop Drawings are drawings, diagrams, schedules and other data specially prepared for the Work by the Contractor, Sub-contractor, manufacturer, supplier or distributor to illustrate some portion of the Work.
  2. Product Data is illustrations, standard schedules, performance charts, instructions, brochures, diagrams and other information furnished by the Contractor to illustrate materials or equipment for some portion of the Work.
  3. Samples are physical examples which illustrate materials, equipment or workmanship and establish standards by which the Work will be judged.
  4. Shop Drawings, Product Data, Samples and similar submittals are not Contract Documents. The purpose of their submittal is to demonstrate for those portions of the Work for which submittals are required the way the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. Review by the Architect is subject to the limitations of the General Conditions.
  5. Review, approve and submit to the Architect Shop Drawings, Product Data, Samples and similar submittals required by the Contract Documents with reasonable promptness and in such sequence as to cause no delay in the Work or in the activities of the Owner or of separate contractors. Submittals made which are not required by the Contract Documents may be returned without action.
  6. Perform no portion of the Work requiring submittal and review of Shop Drawings, Product Data, Samples or similar submittals until the respective submittal has been approved by the Architect. Provide such Work in accordance with approved submittals.
  7. By approving and submitting Shop Drawings, Product Data, Samples and similar submittals, the Contractor represents that he has determined and verified materials, field measurements and field construction criteria related thereto, or will do so, and has checked and coordinated the information contained within such submittals with the requirements of the Work and Contract Documents.
  8. The Contractor shall not be relieved of responsibility for deviations from requirements of the Contract Documents by the Architect's approval of Shop Drawings, Product Data, Samples or similar submittals unless the Contractor has specifically informed the Architect in writing of such deviation at the time of submittal and the Architect has given written approval to the specific deviation. The Contractor shall not be relieved of responsibility for errors or omissions in Shop Drawings, Product Data, Samples or similar submittals by the Architect's approval thereof.
  9. Direct specific attention, in writing or on resubmitted Shop Drawings, Product Data, Samples or similar submittals, to revisions other than those requested by the Architect on previous submittals.
  10. Informational submittals upon which the Architect is not expected to take responsive action may be so identified in the Contract Documents.
  11. When professional certification of performance criteria of materials, systems or equipment is required by the Contract Documents, the Architect shall be entitled to rely upon the accuracy and completeness of such calculations and certifications.
  12. Shop drawings, product data and samples shall be dated and contain: the name of the Project; description or names of equipment, materials and items; and complete identification of locations at which the materials or equipment are to be installed.
  13. Submission of shop drawings, product data and samples shall be accompanied by transmittal letter, in duplicate, containing project name, Contractor's name, number of drawings, documents and/or samples, titles and other pertinent data.
  14. It is the responsibility of the Contractor to check all dimensions and details on shop drawings, before submission to the Architect, reject same if necessary and only forward to the Architect shop drawings which he is reasonably certain fulfill the requirements of Contract Documents and the Work. All shop drawings shall be checked by the Contractor, and must bear his stamp of approval; drawings submitted without this stamp of approval, will not be considered.
  15. Unless otherwise indicated, submit one (1) reproducible transparency and three (3) prints of each drawing, including fabrication, erection, layout and setting drawings and such other drawings as required under various sections of the specifications until final approval is obtained. Submit copies of manufacturer's descriptive data including catalog sheets for materials, equipment and fixtures, showing dimensions, performance characteristics and capacities, wiring diagrams and controls, schedules and other pertinent information as required.
  16. Contractor is responsible for obtaining and distributing prints of shop drawings as necessary after as well as before final approval. Prints of approved shop drawings shall be made from transparencies which carry the Architect's stamp of review.
  17. Within fifteen (15) calendar days after receipt of approved shop drawings, catalog cuts, equipment sheets or other material descriptive data, submit to the Architect a copy of the order confirmation of the respective material(s), item(s) or equipment. Such confirmation must include: (1) Name of Supplier; (2) Date of Order, name, description and quantity of material(s), item(s) or equipment.
  18. Maintain a complete file of all approved shop drawings, product data and samples, at the job site, until completion of the Project.
  19. Submit samples of all materials, whether or not requested, for approval and color selection. Do not assume the Architect has certain color samples on file.
  20. The Architect shall prepare a color schedule upon receipt of ALL samples and materials. No materials or products submitted for color selection shall be approved individually.

1.8RECORD DOCUMENTS

  1. Prior to the start of construction, the Architect shall deliver to the Contractor, a complete set of "Issued for Construction" drawings, and a complete project manual, including addenda, for the purpose of maintaining record documents.
  2. Also, maintain a copy of all modifications and change orders.
  3. Maintain the documents in a safe, dry location during the entire construction process. The Contractor, together with his Sub-contractors, shall indicate clearly and accurately, any and all changes necessitated by field conditions. In addition, accurately maintain dimensions locating all pipes, ducts, etc. built into or under concrete slabs or masonry walls, including elevations, inverts, etc.
  4. With each monthly requisition, send certification, signed by the Contractor's Superintendent and Owner's Field Representative, that the documents are being maintained accurately and currently. At the completion of the Project, return the documents to the Architect, along with certification that the documents are complete in that they represent the true constructed conditions.

1.9ELECTRONIC FILES

  1. If requested, The Robinson Green Beretta Corporation shall make electronic drawing files available to Contractor for the purpose of preparing submittals, in accordance with the following policy:
  2. An administrative fee of One Hundred ($100.) Dollars per sheet shall be assessed.
  3. Drawings shall not be e-mailed, but burned to a CD.
  4. All fees shall be payable, by check, to the Architect, The Robinson Green Beretta Corporation, in advance or at the time of delivery of CD.
  5. Requester must sign Electronic File Transmittal Form.

1.10JOB SITE ADMINISTRATION

  1. The Contractor shall keep an authorized supervisory representative on site during all working hours who shall act as the agent of the Contractor.
  2. The supervisory representative on the contract work shall be a competent English-speaking superintendent capable of reading and thoroughly understanding the drawings and specifications, with full authority to promptly fulfill the Contractor's duties and responsibilities on the job.
  3. The Contractor's supervisory representative shall be subject to the approval of the Owner. The supervisory representative shall not be removed from the work without prior written consent of the Owner. If in the opinion of the Owner or Architect, the supervisory representative or any of his successors, proves incompetent, not conscientious or not industrious, then the Contractor shall replace him within 10 calendar days with another person approved by the Owner at no additional cost to the Owner. Approval shall not, in any way, relieve or diminish the Contractor's responsibility for supervision of the work.
  4. The following will be required of all contractor personnel:
  5. No smoking, eating or drinking inside building.
  6. Use of permanent toilet facilities will not be allowed.
  7. Use of audio equipment is prohibited for the entire duration of the project.
  8. Sexual harassment of any nature will not be tolerated.
  9. Upon commencing operations, the following requirements shall be followed:
  10. All Construction Personnel will be required to wear I.D. badges on site at all times.
  11. All building access for Construction Personnel will be through one entrance. Anyone wishing to enter or leave the building must utilize this entrance. A security guard will be stationed at this entrance to log in and out all personnel. This badge entrance procedure will be strictly enforced.
  12. Jobsite delivery access will be through one entrance. Access to alternate delivery entrances will not be permitted.
  13. Failure to comply with the requirements outlined in above will result in immediate action by RISP.
  14. First offense -- individual removed from premises.
  15. Second offense -- responsible subcontractor removed permanently from premises.
  16. Any infractions will adversely impact future consideration of responsible Subcontractor.

1.11COORDINATION

  1. Coordinate work of the various sections of Specifications to assure efficient and orderly sequence of installation of construction elements, with provisions for accommodating items installed later.
  2. Coordinate space requirements and installation of mechanical and electrical work which are indicated diagrammatically on Drawings. Follow routing shown for pipes, ducts, and conduits, as closely as practicable; make runs parallel with lines of building. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

1.12REFERENCE STANDARDS

  1. For Products specified by association or trade standards, comply with requirements of the standard, except when more rigid requirements are specified or are required by applicable codes.
  2. The date of the standard is that in effect as of the Bid date, except when a specific date is specified.
  3. Obtain copies of standards when required by Contract Documents. Maintain copy at job site during progress of the specific work.

1.13CHANGE ORDER REQUESTS

  1. Should the Owner request a price for contemplated changes in the work, the Contractor shall promptly advise, within 14 calendar days, the Architect, in writing, as to credit or cost proposed for the described change. The Contractor's written reply shall include a cost breakdown with appropriate backup by Division of the proposed change in Contract Sum and extension of time required, if any.

1.14SUBMITTALS

  1. General Provisions:
  2. Make all required submittals including Samples, Shop Drawings, and Project Data within 20 calendar days of Notice of Award, and prior to start of Work.
  3. Submittals Schedule:
  4. Contractor shall submit proposed submittals schedule to Owner and Architect for review within ten calendar days following Notice of Award.
  5. Shop Drawings:
  6. Contractor shall conform to the following requirements:
  7. Number sheets consecutively.
  8. Indicate working and erection dimensions and relationships to adjacent work.
  9. Indicate:

1)Arrangements and sectional views, as applicable.

2)Material, gauges, thickness, finishes, and characteristics.

3)Anchoring and fastening details; include information for making connections to adjacent work.

4)Cross-reference drawing details and specification paragraphs applicable to submitted data.

5)Contractor shall submit one sepia transparency and three black line prints of shop drawings.

6)Photocopy, autopositive, or other reproduction of Architect's Drawings are not acceptable for Subcontractors' or Vendors' Shop Drawings.

  1. Samples:
  2. Contractor shall prepare samples in sizes, shapes, and finishes in accord with provisions of individual specification sections.
  3. Samples furnished under this section are not to be confused with full-size, on-the-site "Mock-Ups" called for in some specification sections.
  4. Number of samples submitted: Number required by Subcontractor, plus two which will be retained by Architect and Owner, unless otherwise indicated. Additional samples shall be furnished as requested.
  5. Quality Control Submittals: Certificates: Contractor shall submit certificates from manufacturers for each product indicating materials supplied or installed are asbestos-free.
  6. Operations and Maintenance Manuals: Submit to Architect for review. All copies will be returned to contractor for final distribution to Owner. See Section 017000 - CONTRACT CLOSEOUT for more information.
  7. Review:
  8. Contractors:
  9. Review submittals and stamp with approval action stamp containing Contractor's name, word "Approved," signed initials of approving agent, date of approval action, review notes, comments, and corrections required prior to submission to Architect. By so noting, Contractor indicates that he has reviewed and approves materials, equipment, quantities, and dimensions represented by particular submittal.
  10. Contractor represents by submitting samples, Shop Drawings, and Product Data that he has complied with provisions specified. Submissions made without Contractor's approval indicated thereon will be returned without being reviewed for compliance with this requirement.
  11. Date each submittal; indicate name of Project, Contractor, Subcontractor, as applicable; description or name of equipment, material, or product; and identify Work use location.
  12. Accompany submittal with transmittal letter containing Project name, Contractor's name, number of samples or drawings, titles, and other pertinent data. Outline deviations, if any, in submittals from requirements of Contract Documents.
  13. Architects:
  14. Review submittals within fifteen calendar days of receipt from Contractor.
  15. Resubmission: Contractor shall make corrections and changes indicated for rejected submissions; resubmit in same manner specified above until Architect no longer requires re-submission.
  16. Distribution: Contractor is responsible for obtaining and distributing copies of submittals to his Subcontractors and Material Suppliers. Make prints of reviewed Shop Drawings from transparencies imprinted with Architect's appropriate stamp.
  17. Contractor shall maintain at the present site an orderly file of all approved submittals bearing Architect's stamp for Project duration.

1.15REQUEST FOR INFORMATION