Seal Management
Seal Management module is to control the purchase of Seal from supplier and distributing to various agent locations. It will keep a track of the consumption by each agent locations and also provide a facility to calculate the Seal commission provided to the agents.
- Seal Opening balance Entry
Seal opening balance entry is used to enter the balance seal available by each agent locations, this needs to be done once at the time of start using this module. User needs to feed the available balance at the principal level for HQ as well as for each agent as shown below.
- Seal Opening balance confirmation
Once user finish the entries they need to confirm the details in order to update in the system as shown below. If the confirm check box is not ticked, system will just save the details and user can query the details later on to make any corrections and confirm.
Once user confirm and saves, system will update the details in to seal movements and it can be viewed in the Seal query as shown below.
- Seal balance query
System will show the available quantity by each locations as shown below, consumed details will get updated automatically based on the transactions happened at the each agent locations.
- Seal Purchase Entry
Whenever there is a purchase from vendors, user can feed the seal purchase details as shown below by each supplier wise,
User can enter the Supplier Invoice no, date of purchase, quantity purchased with the rate details. Rate details are captured for information purpose only and there is no financial impact in the system.
Once the entry is completed and saved, system will update the movement and user can see the details in the Seal query as shown below.
- Seal Distribution to Agents
Based on the requirement from agent locations, HQ can distribute the seals to agents as shown below. User can input the agent location, date, any request reference from the agent and the quantity requested.
After completing the entry, system will generate a reference number for the seal distribution and it will be kept for reference. User can see the movement in the seal balance query as shown below.
- Seal Stock Adjustment
Adjustment will help the user to adjust any discrepancy in the quantity received at the agent location or at the HQ level. Adjustment should be done only by the HQ and Authorized person, since it has impact on the seal stock.
- Seal Movement Query
User can view seal movements between HQ and agent locations as shown below, it will show each transaction wise details,
- Seal Commission Setup
Agent location wise seal commission setup will be defined here, this will be done at the HQ level. User can enter the details as shown below, commission could be fixed amount or percentage on the seal charges collected at the manifest level.
System has the facility to identify the expense gl account where it has to post at the time of calculation and posting.