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SDSSA Board of Director’s Reports

Best Western Ramkota; Watertown, SD

Sunday, November 13th, 2016; 9:00 AM (CST)

REPORTS OF OFFICERSPage

  • President – Rex Rolfing2
  • Treasurer – Tammy Cruse3
  • Secretary – Jackie Borr
  • Executive Director – Sean Mallett
  • 1st Vice President – Buker Beaumont
  • 2nd Vice President – Mike Fairchild5
  • 3rd Vice President – Frank Gurnick
  • 4th Vice President – Kim Leiferman6
  • 5th Vice President – Tony Harrison7
  • 6th Vice President – Janice Stoebner8
  • 7th Vice President – Chris Pollreisz

DISTRICT, STAFF & COMMITTEE REPORTS

  • District Commissioner Reports9
  • State Referee Administrator – Guy McNeely11
  • State Youth Referee Administrator – Mike Watson
  • Director of Player Development – Steve Kehm13
  • State Administrator – Jason Wear
  • Committee Reports
  • Technical & Executive Director – Jeremy Tosaya14

2016 ANNUAL REPORT

Rex Rolfing – SDSSA President

Life changes and so do we. The old saying about adapting or dying is very true. We are finding this out as we transition from an old volunteer based organization to a new paid staff organization. Change is hard but always necessary if we want to continue to grow and be of service to our members. This is where SDSSA finds itself today – CHANGING!!!

When I took over last year we had just passed a budget that showed a potential $26K shortfall. I was also directed to hire a first-time Executive Director and office administrator to handle the affairs of the organization. You also directed me to increase communication between the office and membership. All this we have completed by hiring Jeremy Tosaya before 2016 began and with that increasing communications via monthly reports sent out by both of us along with the Center Circle newsletter that is published every month.

After we established Jeremy as the ED, I felt it necessary for SDSSA to regain some direction. With that in mind, we hired John Beranik to conduct a weekend planning session for our BOD. 12 people participated and set the direction of SDSSA for the near future. From that session, these items were identified as needing to be completed very soon:

  1. Website redesign and revisions
  2. Job descriptions needed to be updated.
  3. Spring Champions League was a success.
  4. Futsal Championship Implemented
  5. Northern States Soccer League
  6. A fundraising committee was established.
  7. Fee Structures
  8. Launch blackout dates
  9. State Cup
  10. Policies and Procedures Created
  11. ODP Sub-Regional retained

Those were the areas identified during our planning session that we have succeeded in accomplishing. There are areas we fell short in:

  1. Run a balanced budget in 2016. Corporate Sponsors identified - This is being worked on and will be an emphasis in 2017.
  2. Membership Expectations Communicated

It has been a GREAT TRYING year. Much has been accomplished but there is still much to do. With your help and guidance we will be making some substantial recommendations for change during 2017. The changes we recommend will be to improve communication and service for our member organizations. To help make them better in all they do so that we can be better in everything we do.

Thank you for allowing me to be your president in 2016 and I look forward to 2017.

For the Kids.

Rex Rolfing, President SDSSA

2016 ANNUAL REPORT

Tammy Cruse – Treasurer

2017 / 2016 / Actual / Actual / Actual / CY % of
Category / Budget / Budget / 11/05/16 / 12/31/15 / 12/31/14 / 2016 Budget
INCOME
Registration Fees / $176,500.00 / $172,700.00 / 154,146.00 / $170,837.00 / $173,789.00 / 89%
Futsal Registration Fees / 5,796.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Coach & Referee Registration Fees / 15,000.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
AGM Meeting Sponsorships/Income / 1,000.00 / 1,000.00 / 1,000.00 / 1,000.00 / 1,125.00 / 100%
Mailing List Fees / 500.00 / 500.00 / 300.00 / 693.50 / 300.00 / 60%
Net Inc/(Loss) Champions League / 9,400.00 / 1,100.00 / 6,511.88 / (4,685.14) / 3,935.43 / 592%
Net Inc/(Loss) High School Program / 0.00 / 0.00 / 0.00 / 0.00 / 300.00 / 0%
Net Inc/(Loss) Coaching Education / (1,192.00) / (10,195.00) / (4,070.66) / (4,875.84) / (1,195.34) / 40%
Net Inc/(Loss) Futsal State Cup / 8,025.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Net Inc/(Loss) North Central Futsal / 1,125.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Net Inc/(Loss) Regional Tourn / 1,620.00 / (4,300.00) / (1,995.41) / (4,373.53) / (1,095.38) / 46%
Net Inc/(Loss) State Challenge Cup / 350.00 / 180.00 / 200.00 / (676.12) / 924.35 / 111%
Net Inc/(Loss) State Rec/Classic Cup / 7,310.00 / 8,460.00 / 1,184.19 / 4,352.32 / 10,958.27 / 14%
Net Inc/(Loss) SDSSA State Camp / 2,275.00 / 0.00 / 2,048.63 / 0.00 / 0.00 / 0%
TOP Soccer Income / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Other Sponsorships / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Presidents Cup Tournament Fees / 7,200.00 / 1,500.00 / 3,700.00 / 1,500.00 / 1,200.00 / 247%
Tournament Hosting Fees / 3,500.00 / 2,000.00 / 2,228.50 / 2,523.00 / 2,901.00 / 111%
Misc. Grants / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Gain/(Loss) on Invest Soccer Travel / 0.00 / 0.00 / 0.00 / 0.00 / 433.00 / 0%
Misc. Income / 250.00 / 250.00 / 399.00 / 265.00 / 135.00 / 160%
Total General Account Income / 238,659.00 / 173,195.00 / 165,652.13 / 166,560.19 / 193,710.33 / 96%
Income for Separate Cash Tracked
Net Inc/(Loss) ODP Program / 5,850.00 / 1,250.00 / 28,266.55 / (10,765.76) / 2,262.99 / 2261%
Total Income / $244,509.00 / $174,445.00 / $193,918.68 / $155,794.43 / $195,973.32 / 111%
EXPENSES
Administration / $17,200.00 / $17,250.00 / $11,161.79 / $7,404.37 / $7,055.10 / 65%
AGM Meeting / 3,500.00 / 3,500.00 / 1,567.60 / 1,841.09 / 5,232.18 / 45%
Attorney Fees / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Competitive Committee / 250.00 / 250.00 / 0.00 / 0.00 / 0.00 / 0%
Computer/Office Equipment (See **) / 1,000.00 / 1,000.00 / 2,752.59 / 895.69 / 0.00 / 275%
Conflict Resolution / 250.00 / 250.00 / 0.00 / 0.00 / 0.00 / 0%
Hall of Fame / 500.00 / 500.00 / 0.00 / 90.63 / 90.63 / 0%
Insurance Gen Liab/Acc. / 30,000.00 / 27,250.00 / 28,014.00 / 25,116.00 / 21,693.00 / 103%
Insurance Treas. Bond / 500.00 / 450.00 / 0.00 / 768.00 / 384.00 / 0%
Insurance Work Comp / 2,000.00 / 2,000.00 / 1,292.00 / 1,886.00 / 1,514.00 / 65%
Insurance Dir/Off / 2,500.00 / 2,105.00 / 2,361.50 / 2,105.00 / 1,968.00 / 112%
Marketing / 1,000.00 / 1,000.00 / 0.00 / 0.00 / 0.00 / 0%
Misc Expense / 250.00 / 250.00 / (428.93) / 149.37 / 948.75 / -172%
Native American Outreach / 1,750.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
National Dues / 30,000.00 / 30,000.00 / 13,602.00 / 29,961.00 / 27,529.00 / 45%
Futsal National Dues / 4,140.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Payroll Expenses:
Admin/Web Salary / 22,000.00 / 19,426.36 / 17,735.77 / 37,080.00 / 37,080.00 / 91%
Executive Director Salary / 52,000.00 / 50,000.00 / 41,666.60 / 0.00 / 0.00 / 83%
Director of Coaching / 13,000.00 / 15,000.00 / 12,500.00 / 15,000.00 / 12,916.65 / 83%
Incentive Payment / 1,000.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Program Director Salary / 0.00 / 0.00 / 0.00 / 15,000.00 / 8,541.67 / 0%
ODP - Admin Salary / 7,431.49 / 5,573.64 / 928.94 / 5,573.64 / 5,573.64 / 17%
ODP - DOC Salary / 7,431.49 / 5,573.64 / 4,644.70 / 5,573.64 / 5,573.64 / 83%
ODP - Payroll Reimbursements / (16,000.00) / (12,000.00) / (10,000.00) / (12,000.00) / (12,000.00) / 83%
Payroll Taxes / 7,869.02 / 7,311.38 / 5,926.91 / 5,984.40 / 5,330.95 / 81%
Perdiem / 4,500.00 / 3,500.00 / 3,392.80 / 2,203.20 / 3,802.09 / 97%
President's Discr. / 500.00 / 500.00 / 0.00 / 1,000.00 / 0.00 / 0%
Presidents Cup Tourn Entry Fees / 5,160.00 / 1,500.00 / 2,510.81 / 1,500.00 / 1,200.00 / 167%
Printing Books & Collateral Material / 0.00 / 0.00 / 0.00 / 0.00 / 0.00 / 0%
Risk Management / 15,000.00 / 4,000.00 / 26.62 / 1,537.00 / 2,989.20 / 1%
State Recreation Committee / 250.00 / 250.00 / 0.00 / 0.00 / 421.81 / 0%
Storage Expenses / 0.00 / 960.00 / 740.00 / 960.00 / 965.00 / 77%
Strategic Planning Meeting / 0.00 / 0.00 / 4,336.07 / 0.00 / 0.00 / 0%
TOP Soccer Income / 0.00 / 0.00 / 0.00 / 686.44 / 0.00 / 0%
Vehicle Expenses / 2,000.00 / 2,000.00 / 3,196.09 / 1,821.17 / 1,982.08 / 160%
Website - Americaneagle / 1,100.00 / 900.00 / 1,216.24 / 1,027.59 / 1,042.30 / 135%
Website - Affinity/League One Exp / 10,000.00 / 0.00 / 3,371.51 / 0.00 / 0.00 / 0%
Workshops and Meetings / 10,460.00 / 10,500.00 / 10,350.31 / 12,673.95 / 10,304.01 / 99%
Total Expenses / 238,542.00 / 200,800.02 / 162,865.92 / 165,838.18 / 152,137.70 / 81%
Net Income/(Loss) / $5,967.00 / ($26,355.02) / $31,052.76 / ($10,043.75) / $43,835.62
SDSSA Cash Balances at:
Wells Fargo Bank - General Operating / $263,827.36 / $263,273.67 / $262,576.41
Wells Fargo Bank - ODP Checking / 38,621.75 / 10,355.20 / 21,095.96
$302,449.11 / $273,628.87 / $283,672.37
LOC Escrow Funds: / $13,850.60 / $15,000.00 / $15,000.00
** Budgeted/Needed Capital Asset Additions & Office Expenses:
2015-2016 Purchases:
- Computer for Mitchell Office / $2,752.59 / $0.00 / $0.00
- New Computer & Software for Dawn / 0.00 / 895.69 / 0.00
$2,752.59 / $895.69 / $0.00

2016 ANNUAL REPORT

Mike Fairchild – 2nd Vice President

Champions League

The 2016 Champions League season was over all a success. We had almost 120 teams for the Spring season and just over 50 teams for the Fall season. By choosing sites that have larger referee pools, we were able to minimize travel costs for referees and keep those costs down. As shown in the budget we were able to keep the program in the black this year bringing in just over $1600.

With the inception of the Northern States Soccer League (NSSL) starting next Spring, we are looking to change the Champions League. The goal is to try to reach out to the more recreational teams to pull more players into the program. Discussions are still on going but some proposed dates for next Spring are April 8th, April 29th and May 14-15th. Locations will be decided at the AGM.

2nd VP SDSSA

Mike Fairchild

2016 ANNUAL REPORT

Kim Leiferman – 4th Vice President

Period: August 2016 – November 2016

Current Projects: Introduce and facilitate new soccer programs in tribal communities.

1. Setup Committee

2. Communicate with tribal offices to establish contacts.

3. Work with one tribal community to introduce soccer to this first year.

4. Assess fiscal needs to support a program in this community.

5. Expand to additional tribal communities to help start a soccer program.

Updates as of November 2016

1.

a. Invited each state association to provide a committee member looking to be involved in a movement to bring the beautiful game to every kid in SD.

b. Committee member will assist new tribal community with membership, board education and coaching information.

2.

a. Email all tribal offices and established contacts to assess interest of a soccer program

b. Have one committee member be the main contact for the tribe.

3.

a. Start working with one tribal community this first year to give everyone a chance to work through the process.

b. Start small with meetings, coaching clinics and player camps.

c. Invite established associations in the area to bring friendly teams to tribal community and host friendlies for tribal community to come to.

d. Invite college players from across the state to volunteer with clinics, camps and friendlies.

4.

a. Assess community facilities

b. Research tribal inkind and/or financial options for investing and supporting program moving forward after start up.

c. Research and apply for facility and equipment grants to support the startup of a soccer program.

d. Invite state member associations to donate equipment for a new soccer program.

e. Research partnerships with local and corporate businesses.

5.

a. Depending on the timeframe and volunteers needed for introduction and establishment of soccer program with first tribal community will determine how we move onto the next community.

b. If we find that the local associations are willing to help with the tribal areas in their area of the state, we will be able to move faster to spread the volunteers across the state instead of one community at a time.

2016 ANNUAL REPORT

Tony Harrison – 5th Vice President

The Risk Management Crew had a busy few months recently. Our crew remains the same with myself, Amber Johnson from Spearfish and Gary King from Sioux Falls. Our relationship has become one of brutal honesty, tough skin and compassion for those who are often found in a tough spot. We challenge each other to represent the state the best we can by protecting our most valuable assets, the kids.

This past year we had very few issues, but we did handle one very difficult case. We did numerous background checks with a few getting a little extra attention. We had one case where we were informed of a current coach who had been arrested several years ago. After many hours of investigating, nightly phone calls between the committee and an 8-page report, the coach pulled out of coaching and the issue was dropped. There will be a report on file in case it is needed in the future.

We did not have to deal with any issues inside any of our local associations this year but was consulted on one referee issue. The committee is ready to assist where needed.

I worked with Jeremy as we looked at some options for getting more backgrounds done instead of the current way we do it. Had we done backgrounds on most coaches (or at least every 2 or 3 years) that coach mentioned above would have been identified a few years ago. We will have to discuss it at our meeting.

I am looking forward to the new board members. But I do remind everyone, lets make sure we’re doing things for the right reasons. We’re here for the kids first. If I can ever be of assistance, call or e-mail.

Respectfully,

Tony Harrison

5th VP, SDSSA

Risk Management Chair

2016 ANNUAL REPORTS

Janice Stoebner – 6th Vice President

SDSSA Board & Members

As the 6th VP of the South Dakota State Soccer Association, this will be my final report. Please know that I have thoroughly appreciated and enjoyed the opportunity to serve with the past and current board members and the member associations of South Dakota since 1997. I am proud of the collective achievements and significant progress we have made over the years that I have been part for South Dakota Soccer. I am particularly honored to have served as part of the High School Soccer program and working towards the sanctioning of the sport.

I do not have a lot to report on for the past few quarters of this year because I feel that I, as a board member have not been included in many decisions of importance this past year and this has left little for me to do as a VP and the board seems as though it is an afterthought at times.

Nonprofits depend upon effective leadership to successfully enact their missions and programs. Effective leadership consists of a partnership between the board (not just the President) and management, each of which plays an essential role. Understanding and negotiating these shared and complex elements of leadership is essential to the organization’s success.

We are moving into a new area for our state organization and I urge the local association membership to step up and get involved. Be a voice for transparency of the state organization and hold the new administration, the President, the rest of the board members accountable for its policies and procedures, bylaws, finances and especially to the SDSSA member associations.

As my last report to the SDSSA members I remind everyone to be mindful that we are here to serve our membership and kids of South Dakota that want to play soccer and have fun. We are a non-profit organization that serves the betterment of kids of South Dakota and not the administration.

It has been a privilege to work with a group of honorable people, dedicated to the sport of soccer. I will cherish the many friendships I have made during my tenure. I wish the new board, administration and all the member associations of South Dakota nothing but the best going forward into the future.

Respectfully submitted,

Janice Stoebner
SDSSA 6th VP-Marketing & Communication

2016 ANNUAL REPORT

SDSSA ~ Southeast District 5

Sheri Heinz, District 5 Commissioner

November 2016

Southeast District (5): Brandon, Brookings, Madison, Dell Rapids, Tea (Tempo & Tea P&R), Vermillion, and Yankton

Brandon:

No report

Brookings:

BFC had great numbers for Recreational League this past fall with 374 players. The numbers are usually a little lower due to football programs.

We have two Competitive programs. Our U8-U12 kids, U8 being practice only and do not travel. Our Select program which is U13 and up. Our Select program consists of BFC and WYSA players. We continue to work on building our Competitive and Select age groups.

We implemented the new USYS age matrix. The older age groups are getting harder to fill for outdoor season.

BFC has made coaches education a Club priority. Under the direction of our technical director we continue to educate our coaches and provide them with opportunities for additional licensing.

Both of our home tournaments are holding steady with team participation.

o 2017 Cubby’s Futsal Tournament ~ January 27 – 29, 2017

o Fishback Classic ~ July 2017

Finding indoor practice facilities is always a struggle during the winter months.

We provide Summer Skills School and Winter Skills School programs for our U5-U8 kids which have been very popular.

This past year we introduced our Little Kicks program for our U3 and U4 year old players which was very successful.

Madison:

Quick update re: SoccerMadison:

Record number of players in fall (182) ... first time numbers haven't dropped from spring to fall (always more in spring) Now in our sixth year, players that started as U6's have now moved up to U10/U12, so finally getting numbers in the older age groups (three U10 boys teams, two U10/12 girls teams, one U12 boys team)

Struggled finding games for older age groups ... need better system of swapping game dates for friendlies with other associations

Flandreau teams played in our U6 and U8 leagues again; expect them and Dell Rapids to put teams in our leagues in the spring Continue to struggle with girl numbers (historically half as many girls as boys) ... split off U8 girls from co-ed to same-sex teams ... piloting the "large group" concept USYS is pushing for U6/U8 (train as large group; assigned to teams on game day) ... I shifted from U12 boys to U8 girls and am going to focus on building that side of our program Are now at the point where we need to start planning for soccer as a high school sport (no full-size field in Madison), but also need to create indoor winter program, summer/ competitive program, academy, etc. and could use insights and help! Hope this helps. Please let me know if you have questions or need more info. Jeff Boldt SoccerMadison 605-270-2124

Dell Rapids

No Report

Tea

No Report

Vermillion

No Report

Yankton

Summary: YYSA has completed its commitment to the cost of sanctioning High School soccer with a final $42,000 payment to YHS. This commitment was completed one year ahead of schedule. The priority of the board continues to be the search for a permanent location for soccer fields. This needs to be completed prior to the loss of the current fields located at HSC. This is needed to ensure continued playing options for our players aged 4 through 19. Secondary to this is the need to start the rolling replacement of our goals and nets. YYSA has transferred to the new State sponsored Affinity software system and transitioned to the new US Youth Soccer age matrix guidelines.

Recreational Program: The recreational program remains our largest with over 600 youth soccer players. The U6 and U8 teams continue to play games at Memorial park. The U10’s play on fields laid out on a regulation field at the HSC complex. The long term goal is to get all age groups playing at the same location.

The U12 levels remained consistent with games involving Vermillion Youth Soccer during the fall and spring season.

The U14 teams had slightly better numbers this year and we improved upon getting them games to play. This did involve some travel, but with few teams this is to be expected.

High School Soccer: The final sanctioning payment signals the end of YYSA’s commitment to High School soccer with all functions now turned over to YHS. The high school bank account has been closed out with any remaining money rolled into YYSA’s account. The YYSA soccer program will continue to be a feeder system for quality soccer players for the high school team.

Club Soccer Program: YYSA continues the tradition of competitive club teams offering a higher level of competition for those players wishing to take the next step. A good sign this year was the addition of a U9/U10 girls’ team with about 20 young ladies participating. YYSA has also added an indoor FUTSOL tournament in January in addition to its already popular and profitable outdoor tournament in June. The first indoor tournament, using the Middle school gym, went better than expected with teams from the surrounding area participating. We hope to expand it next year with the addition of the Boys and Girls club gym allowing us to increase the number of teams participating. Both of these tournaments have a large economic impact on the Yankton community and support from other associations is needed to make them successful.

This year the Yankton club teams are switching to a single uniform style, which allows our fans to identify any Yankton team at tournaments.