SDCA BOARD OF DIRECTORS MEETING

February 1st, 2014

Anchor Grille-Chamberlain

Call to Order – President Rebecca Christiansen 12:00 pm Central Time

Roll Call –Recording Secretary

*Review who are voting members vs non-voting

Voting members present: Rebecca Christiansen (President), June Reilly (Past President), Ashley Seeklander(SDSCA), Amanda Lautenschlager (SDMHCA), Dana Sanderson (SDICA), Andrea Diehm (Central Chapter), Bonnie Bogue (Interlakes Chapter), Stephanie Lund (Lewis and Clark Chapter), Toril Sanford(North Central Chapter), Christina Malters (Palace / Pheasant Chapter), Clark Perkins (Interlakes Chapter), Doug Hoisington (Sioux Chapter), Shawn Koontz(West River Chapter).

Nonvoting members present: Shelly Lammers (Treasurer), Robin Svendsen (Lewis and Clark Chapter), John Hegg (Sioux Chapter), Christine Bisek (Recording Secretary)

Approval of Agenda (additions/restructuring/approval)< requires vote>

Motion made to approve agenda with amendments by Andrea Diehm, second by Doug Hoisington. Motion carried.

Approval of Reports< requires vote>

  1. Oct 7th Board Mtg Minutes
  2. Area of Specialty, Chapter, and Committee Reports

Motion to approve Reports by June Reilly, second by Andrea Diehm. Motion carried.

Old Business Items

  1. Web Site Update

President Christiansen updates new website has been launched. All changes / information to go through President for now. Requests photos from past conferences, chapters, special events. Constant Contact has been discontinued, moved to use of Wild Apricot. Online payment issues are now resolved.

*Need to add retired member option to conference registration form.

  1. Contract – Contract approved $2200 for initial work, $250 / month ongoing; actual costs $1800 initially, $200 / month ongoing
  2. Plans

Request for information on preconference to be added.

Board shares ideas:

-Board only section

-online membership directory

-“find a counselor” link as a perk to SDCA membership

-Add past award winners

President Christiansen shares that Webmaster Jeremy Swanston suggested that he host our SDCA site for $50 / year (same cost as we are currently paying for outside hosting.

  1. Conference Update-June Reilly and Conference Committee members
  2. Conference Schedule/Programs

-Reilly asks for feedback regarding planned activities; finalizing schedule

-Currently 12 CEUs will be offered

  1. Conference Misc

-Discussion on food options for Friday night banquet as well as offering sneaks / coffee during breaks – suggestion that Chapters sponsor break times (Presidents respond to Christiansen by Feb. 20)

-Decision not to offer Saturday breakfast

-Chapters / Areas of Specialty to set up tables to promote their areas

-Discussion of balancing social / networking time versus educational content

-Current registrations for conference at 64, number continues to increase; updates will be given every two weeks

  1. Membership
  2. Review membership numbers– current around 200 members
  3. Review Kelly Duncan’s role – contract with Dakota Plain Consulting-owned by Kelly Duncan-to manage book keeping duties, membership renewals, and conference registrations for SDCA, for the fee of $1000/month beginning December 1st, 2013. Clarification that this is NOT an Executive Director position

New Business Items

A.SDCA Structure

  1. President/President elect discussion – President Elect position is currently vacant; Board will need to vote at next meeting how to fill this role
  2. Executive Director discussion:
  3. Does this position continue to be necessary?
  4. Discussion of current division of duties among the Board
  5. Discussion of Board members taking on more duties and how to reimburse / compensate for extra time
  6. Possible restructuring of Board Retreat to be more educational / information sharing; how to allow better continuity
  7. Board members present agree to contact previous conference vendors to thank them and invite them to this year’s conference

B.Committee communication with areas of specialty

  1. Discussion on how to improve communication, how to link chapter presidents and communication between areas of specialty

Adjournment:

Motion by Stephanie Lunch to adjourn the meeting, second June Reilly. Motion carried.

Meeting was adjourned at 2:23 pm Central time

Respectfully submitted,

Christine Bisek

Recording Secretary