SCOPE OF WORK –Generators/ATS

St Thomas West – Surgical Services Addition

ATTACHMENT “B”

I.General Provisions:

  1. Contract Documents:
  1. Freeman White / TME, LLC – Issued for Construction Drawings dated 04.15.2015
  2. Freeman White / TME, LLC – Issued for Construction Drawings dated 04.15.2015
  3. Attachment C – Generators/ATSCoordination Matrix

ANY AND ALL OTHER SPECFICATION SECTIONS THAT ARE APPLICABLE TO INTERCONNECTIVITY AND FUNCITON FOR A FINAL FULLY ASSEMBLED SYSTEM OPERATING TO THE FULL INTENT OF THE CONTRACT DOCUMENTS IN THEIR ENTIERTY.

Overlapping or conflicting requirements shall be submitted in writing to Turner Logistics for determination but generally the more restrictive will apply. The equipment supplier shall submit overlaps or conflicts as soon as they are uncovered.

Shipping & Schedule Requirements:

  1. Equipment shall be delivered FOB Jobsite. Equipment shall be released for fabrication to meet the below delivery schedule. Vendor shall provide notification if there is any impact to delivery date if they are realized. Release date is contingent upon timely submittals to the design team. Delays associated with re-submittal shall be the vendor’s responsibility and shall not alter the ROJ date, unless changes are made by the design team during the submittal process, resulting in re-submittal being required.

Equipment Tags / ROJ
GEN-1
GEN-2
ATS-1
ATS-2
ATS-3
ATS-4 / TBD
  1. If the above delivery dates cannot be achieved the vendor is to provide the earliest delivery date possible, including all expediting fees to achieve this date in their proposal.

3.Equipment shall be released for fabrication to meet this delivery date.

4.Equipment shall be shipped with firmly attached, clearly visible shipping labels that indicate:

name of manufacturer,

equipment model number,

equipment serial number,

purchase order number

Building Name product is to be installed

equipment ID as tagged in contract documents.

  1. Vendor shall include the cost to properly seal and protect the equipment during shipment/transit. Exposed physical utility connections (flanges, pipe ends, etc.) shall be isolated for transport from ambient influences with appropriate blinds, caps or weatherproofing materials.

6.Vendor shall coordinate with Project Team and installing/receiving Subcontractor the shipping sequence and provide all final weights, dimensions of any shipping splits, and all necessary lifting eyes for rigging purposes prior to shipping such equipment. Provide 14-day advance notice to Turner Logistics Manager (Jack Jackson, ) for all deliveries.

B.Vendor Shipping/Delivery Compliance Program:

1.It is the responsibility of this vendor to make sure that all equipment deliveries are continuously tracked and communicated (Weekly minimum update) to Turner Logistics Manager (Jack Jackson, ).

2.All applicable shipping/delivery information should also be communicated. This information includes but is not limited to the trucking company name AND driver/dispatcher contact information. Failure to communicate this required information to the Turner Logistics Manager WILL result in a 3% of the total Purchase Order back charge.

3.It is the responsibility of this Purchase Order to ensure all agreed upon equipment delivery dates are met. As a part of the Vendor Compliance Program, any agreed upon delivery dates (including warranty items) that are not met, on or up to three (3) days before the agreed upon delivery date, will result in a 3% deductive backcharge of the total Purchase Order PER occurrence. All applicable costs to accept these terms shall be included in the total costs of this equipment package.

4. Provide 48-hour delivery call ahead toTurner Logistics Manager (Jack Jackson, ) to schedule delivery times. Failure to notify Matthew Crawford 48-hours in advance could result in the delivery not being accepted. Delivery hours are Monday through Friday, between 8:00AM and 3:00PM.

C.Submittal/Training Requirements:

1.Vendor shall submit an electronic copy of all factory test reports to the Turner Logistics Manager (Jack Jackson, 615.231.6326) prior to shipping the equipment, certifying that the units meet the specified performance.

2.Vendor shall provide one electronic copy of the following with their bid submission to the Turner Logistics Manager (Jack Jackson, 615.231.6326)for pre-approval:

Shop drawings/Engineering submittals containing the following:

1.Total weight and dimensions of the equipment

2.Support requirements of equipment

3.Equipment Selection Data and Expected Performance Data Reports

4.Sound Pressure Data

.DWF drawings and .pdf files

Sample warranty certificate.

Installation/Prestart checklist. Including list of equipment shipped loose and requiring field installation by others.

Prestart Checklist

  • A complete C/D/E document for all applicable project specifications is required to be submitted prior to bid submission. Please send a cover summary of “D’s and E’s” explaining in detail what the deviations and exceptions are along with your CDE Document. Please reference the RFP for deliverable dates and details.

C – meaning Comply with the specifications

D – Meaning Deviate from the specifications. For clarity this means that the specification can be obtained, but not to the letter of specifications. D – must be explained in the C/D/E Document.

E - Meaning Exception from the specifications. For clarity this means that the specification can NOT be obtained and is not included. E – must be explained in the C/D/E Document.

40 hours after NOTICE OF INTENT TO AWARD, vendor shall provide the contractually required shop drawing / approval submission documents to Turner Logistics Manager (Jack Jackson, )in electronic format.

3.O&M Manuals, commissioning, training and start-up schedules including all other remaining deliverables shall be issued to Turner Logistics Manager (Jack Jackson, )within two (2) weeks of order entry.

4.Warranty certificate and/or commissioning report, as required, shall be issued within one (1) week of completion of start-up/testing/field services.

5.Training and Owner’s Acceptance shall be determined upon the project schedule. This date is subject to change.

D.Project Coordination:

1.Equipment Supplier shall provide a single point of contact to serve as the project manager for this purchase contract.

2.Project contacts:

Title / Name / Address / Telephone / Email
TL Logistics Manager / Jack Jackson / 5300 Virginia Way
Brentwood, TN 37027 / 615.231.6326 /
TL Logistics Engineer / Kellie Kimble / 5300 Virginia Way
Brentwood, TN 37027 / 615.231.6366 /
TL Supply Chain Product Manager / Peter Crouse / 4 Skyline Drive
Hawthorne, NY 10532 / 914-593.6513(office)
914-330.5484(cell) /
TL Accounting Department / Kathy Mitchell / 4 Skyline Drive
Hawthorne, NY 10532 / 914-593-6525 /

E.Schedule of Values:

  1. Standard schedule of values:

Confirmed Delivery of Equipment / 90% net 45 days
Owner Acceptance of Equipment / 10% net 45 days
  1. Applications for payment shall be submitted to: Turner Logistics’ Accounting Dept.
  2. Provide your proposed Schedule of Values for all equipment and remaining project deliverable items with your bid submission.

F.Sales Tax:

1.Sales and Use Tax shall not be included. A Resale certificate shall be provided by Turner Logistics.

Warranty:

  1. The warranty shall include at a minimum parts and labor to extend for Five (5) year from Substantial Completion for ALL EQUIPMENT including generator tank(s) and housing(s).

Project Specific Scope of Work:

  1. All equipment shall be verified with the contract documents to ensure proper fit in the location designated on the project documents. Any equipment that does not fit in the allotted space shall be reported as a part of this RFP response.
  2. Provide complete BOM for all equipment.
  3. Provide permanent nameplates including the equipment tag number/ID. Submit nameplate design for review.
  4. Units shall be in accordance with all applicable standards per the project specifications.
  5. All equipment shall be provided with appropriate Seismic Qualification Certificates.
  6. Manufacturer to provide Start Up, Commissioning assistance, and Owner Training per Attachment D Bid Tab.
  7. All equipment is FOB JobsiteAND all shipping costs are included as a part of this package.
  8. PODs are required for all equipment. An electronic file of all POD, separated by equipment tag number, shall be submitted monthly.
  9. Include 1 year of full manufacturer’s maintenance program. Include quarterly exercising of loaded generators and switches.
  10. Provide all extra material per project specification.
  11. Include expansion tank per project specification.
  12. Include sub base fuel tank sized for 48 hours at 100% load, a minimum of 5,000 gals per project specification.
  13. Provide control and monitoring per project specifications.
  14. Provide remote annunciators
  15. Provide remote emergency stop switch wall mounted.
  16. Provide outdoor enclosure, per project specification. Include stair and railing package (to be approved by the Project Architect), louvers, space heaters, finish, and all applicable wind and sound ratings.
  17. Provide all vibration isolation pads per project specification.
  18. Provide ATSs per project specification.
  19. All ATSs are to be rated at 65KAIC at 30 cycles.
  20. Include all ATS features per project specifications
  21. Provide all accessories (i.e. coolant jacket heater, expansion tank, etc) per the project specifications.
  22. Infrared Scanning is by others.

Negotiations and Clarifications:none

END OF SECTION

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