Pakistan Science Foundation

Islamabad

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Science Talent Farming Scheme (STFS) for 1800 Young Students Phase-I (Component-I)

Request for Proposals (RFP)

for hiring of services of Tour Operators

Pakistan Science Foundation (PSF),the executing agency for Science Talent Farming Scheme (STFS), invites sealed proposals from Tour Operating Companies registered with Income Tax and Sales Tax Department for provision of traveling, boarding and lodging services for a group of approximately 300 students for 5nightsin the month May 2017 at Islamabad.

2.RFP containing detailed terms and conditions, method of procurement, procedure for submission of bids, evaluation criteria, rejection of bids, performance guarantee etc. can be purchased on payment @ Rs 500/- (non-refundable)obtained from the undersigned up to 13th March, 2017 during office hours.“Single Stage Two Envelop Procedure” will be used for open competitive bidding.

3.The proposals, prepared in accordance with the instructions in the bidding documents, must reach to the address given below on or before 14th March 2017 by 11:00 am. Bids will be opened on the same day at 11:30 am in PSF Committee Room.

Project Director (STFS)

Pakistan Science Foundation,

Plot No.1, Constitution Avenue, G-5/2, Islamabad

Phone:- (051) 9215096

Technical Proposal

  1. COMPANY PROFILE AND AGE OF THE FIRM

i. Name, address, telephone, fax numbers and email address of firm

ii. Ownership and Organizational Structure of the firm

iii. Year of establishment

iv. License (s) for operations firm concerned bodies like SECP etc.

Please submit the Certificate of Incorporation (for Private Limited Firms). Partnership Deed (for Partnerships) and Company Registration (for Sole Proprietorship)

  1. OFFICE ESTABLISHMENT:

Submit the locations of all sub-offices in the following format:

  1. Location
  2. Address of the office
  3. Telephone No. and fax No.
  1. EXPERIENCE OF SIMILAR NATURE OF SERVICES

(Projects undertaken in last 5 years under the name of applicant firm only)

4.FINANCIAL STRENGTH OF THE COMPANY

a)Financial Soundness Certificate from the Bank issued in

Last3years

b)Audited Report of the firm for3 years

5.TRANSPORT, EQUIPMENTS / FACILITIES

Please submit the details of transport, facilities & equipment along-with make & model.

6.DETAILED PROPOSAL

The firm should prepare the solution in detail, mainly including the following; (any other detail may be added by the firm, as per requirement of the project)

  • Detail of and number of staff members to be used/available for the project
  • Detail of accommodation/hotel for the participants (at least three star) in Islamabad with 3-4 persons per room
  • Detail of accommodation/hotel for the participants (at least three star level) in Nathiagali/Murree with 3-4 persons per room
  • Conference Hall details, including PA system, cordless mics, multimedia projectors (at least two (2), of high lumens capable to cater 300 plus persons.
  • Detail and number/type of transport to be used for the project mainly luxury air-conditioned coaches/buses
  • Security arrangements, to squad the group during the whole visit
  • Meal arrangements, detail of menu for each of the three meals daily during the whole program
  • Any other details pertaining to the project

7.Factors For Evaluation

In order to adequately cover the relevant factors for evaluation of the technical proposals and the detailed procedure for application of these factors, the relevant weightages to be assigned to these factors, shall inter alia include the following:

(a)The tour operators competence and experience relevant to the assignment;

(b)Quality of approach and methodology to include understanding of PSF needs, methodology to implement/perform the activities, work plan, organization of the Team, time schedules, the tour operators proposal for implementation of the assignment etc; and

It is extremely important that the selection process should never lose sight of the quality of services which should remain a paramount concern. Therefore the evaluation criteria is divided into the following categories:-

  1. Experience, age and financial status of the tour operator to cover capacity, proficiency and specific experience.
  2. Proposed approach, Methodology/solution chalked out by the bidder
  3. Qualifications, experience and quality of proposed Key Staff and guides

8. Documents to be submitted with the proposal

  1. Original Structure including Name, Address with contact nos., year of Establishment etc of the Company.
  2. Nature of ownership (Company/Sole-proprietorship/Partners) with copy of Memorandum and Article of Association.
  3. Name, Address and CNIC nos. of the Directors or Partners of the Firm.
  4. Pre-qualification certificates / letter with Government and Private Entities.
  5. Details of Technical Staff on temporary/ permanent Rolls
  6. Proof and detail of projects of same magnitude completed within last five years along-with colour photographs, name of the client, project cost, scope of work, date of commencement / completion & satisfactory performance / recommendation certificates from the clients / or letter of intents, and work orders for similar jobs in hand.
  7. Detail of any arbitration / litigation of similar proceeding against any Government / Autonomous / Private body showing extent and results.
  8. An Affidavit certifying that the firm has never been black listed by any Government / Autonomous / Private body.
  9. Income Tax registration & clearance certificate for the last 5-years and NTN of the firm/contractor.
  10. Audited statements of accounts and income tax returns for the last five (3) years.
  11. List of transport, equipment & machinery owned/leased by the firm.
  12. The interested Firms/Parties may submit their sealed bids along with earnest money equivalent to 2 % of total cost of the bid in the shape of Bank draft / Pay order in favour of Pakistan Science Foundation, Islamabad
  13. Bids are liable to be rejected if they are not conforming to the terms, conditions and specifications stipulated in this document.
  14. Any additional information which may help for pre-qualification of firm

Financial Proposal

TENDER FORM

NAME OF THE BIDDER
ADDRESS
TELEPHONE /MOBILE NUMBER
FAX NUMBER
GST No.
NTN No.
EARNEST MONEY 2% of total bid value / PAY ORDER/CDR NO.______
OF Rs. …………………………………..
Total bid value (inclusive of taxes) / In figures: Rs. ……………….……….….
In words :
(Rupees………………………………………………………………………………………………………………………………………………………………
Attach quotation on letter head pad including DETAILS of the of all items

SIGNATURE OF THE BIDDER…………………………………

Dated:…………………………………………………………….

Forwarding letter

To:

Pakistan Science Foundation

(Science Talent Farming Scheme (STFS) for 1800 young students Phase-I (Component-I)

Islamabad

Dear Sir,

We, the undersigned, offer to provide the tour operating services to Pakistan Science Foundation, as per details in our quotation and in accordance with your Tender Document dated ……………… Our attached Financial Proposal is for the sum of PKR [Insert amount(s) inwords and figures1]. This amount is inclusive of the taxes.

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

Date