School Sport Wa

SCHOOL SPORT WA

2015

INTERSCHOOL SWIMMING CARNIVALS

INFORMATION BOOKLET

3

2015 DIVISIONS & LANE ALLOCATIONS

All carnivals will be held at HBF Stadium

E Division
Mon 9 March / D Division
Tue 10 March / C Division
Wed 11 March / B Division
Thu 12 March / A Division
Fri 13 March
1 / Hamilton / 1 / Gingin / 1 / Murdoch College / 1 / Leeming / 1 / Willetton
2 / Wanneroo / 2 / Lynwood* / 2 / Comet Bay / 2 / Melville / 2 / Applecross
3 / Baldivis SC / 3 / Moore Districts / 3 / Kelmscott / 3 / Darling Range / 3 / Perth Modern
4 / Warnbro / 4 / Ballajura / 4 / Ocean Reef / 4 / Duncraig / 4 / Churchlands
5 / South Fremantle / 5 / Governor Stirling / 5 / Kalamunda / 5 / John Curtin / 5 / Shenton
6 / Hampton / 6 / Ellenbrook / 6 / Kent St / 6 / Woodvale / 6 / Rossmoyne
7 / Lakeland / 7 / Warwick / 7 / Como / 7 / Lesmurdie / 7 / Carine
8 / Belmont CC / Northam / 8 / John Forrest / 8 / Greenwood / 8 / Mt Lawley

Carmel Adventist College E Division if a spot becomes available

Down in Division 2014
Up in Division 2014

[Note: Lanes are filled in the following order based on finishing position in the previous year. 4, 5, 3, 6, 2, 7, 1, 8. Promoted schools fill lanes 1 and 8, demoted schools fill lanes 4 and 5] Please Note: Lanes remain constant for the carnival duration. *Lynwood to stay in D Division due to lower numbers in 2014

CARNIVAL OFFICIALS - SSWA

Carnival / Date / Carnival Manager / Computing
E Division / Monday 9 March / Lynda Merritt / SSWA
D Division / Tuesday 10 March / Lynda Merritt / SSWA
C Division / Wednesday 11 March / Lynda Merritt / SSWA
B Division / Thursday 12 March / Lynda Merritt / SSWA
A Division / Friday 13 March / Lynda Merritt / SSWA

Contacts

SSWA Office Phone 9264 4879 Fax 9264 4015

Email:

Swimming Sport Coordinator: SSWA

Note: SIS school lists will be obtained from DoE by SSWA.

CARNIVAL OFFICIALS - SCHOOLS

To be Supplied by Participating Schools

All schools are required to provide at least one staff official and AT LEAST six student officials to assist with pool deck duties.

POOL DECK DUTIES

Marshalling Assistants / 1 staff / 2 students
Poolside Recorders / 2 staff / 12 students
Announcers/Presentations / 2 staff / 6 students
Timekeepers / 12 students
Judges Assistants / 6 students
Starter Asst / False Start Rope / 4 students
Refreshments / 1 staff / 6 students
Diving Pool Supervisor / 2 staff

Pool deck officials will be allocated by school and published on the SSWA web site and at the end of this document. It is imperative that school officials and students arrive at 8.45am sharp and report to the announcer’s table to allow the event to start on time. Each school must supply at least 1 staff member and 6 students for pool deck duties.

SUPERVISION AREAS [SECURITY GUARDS]

SSWA will once again employ a Department Security Guard to patrol the areas outside the pool. The guard will be responsible for the following areas: Museum/Gym, Hall of Champions, Café, Concourse and Foyer. Schools will be levied ~$70 each to cover the cost of the guard. Schools will not need to bring an extra teacher to supervise these areas as they have had to do in previous years.

GENERAL INFORMATION

Team Names Submission

School Team Nominations are submitted online at the SSWA website. Schools on other systems will be required to submit whole of school lists by age and gender to facilitate the results program. SIS school lists will be obtained directly from DoE by SSWA.

Duty of Care

Schools are reminded that the DoE policies and guidelines as they apply to water based excursions operate for all competing schools. SSWA will insure that the competition is compliant with mandated requirements. HBF Stadium staff have indicated that students who are found in “no go” zones will be reported to the police.

Mobile Phone School Contact

All schools are required to provide a mobile phone contact number of a staff member at the event that can be used by SSWA for enquires about competitor details.

Seating

Because all carnivals will be conducted at the HBF Stadium there will be restrictions placed on the number of spectators who may attend. For 2015 HBF Stadium additional temporary seating for extra spectators will only be available for the A Division Carnival if needed. Schools may be restricted to a maximum of 250 spectators including their swim team and cheer squad where appropriate. “A” Division schools may request seating for spectators and will be invoiced $1.50 per spectator [in addition to pool entry fee] by SSWA to cover the cost of hiring the seating. Schools should check the enclosed map to locate their seating allocation and marshalling area. A VIP area for principals and parents will be set aside; please keep competitors out of this area.

Marshalling & Finishing Procedure

The following procedures will operate for all events:

a)  Competitors will use the bridge in front of the electronic score board as a means of getting to and from the marshalling and wet deck areas. No teachers or students will be permitted onto the wet deck area unless they have specific assigned duties to perform.

b)  Competitors move to the marshalling area eight events prior to their own.

c)  Prior to each event all competitors must report to the poolside recorders to have their name and school recorded. Timekeepers will advise swimmers of their place before they leave the pool.

d)  Competitors should exit the pool from the side, not climb out over the starting block.

Warm-Up/Down Pool

Two lanes will be allocated in the diving pool for warm up/warm down purposes. This area will only operate as a warm up/down facility as long as it is used only for the purpose for which it is assigned. It is an individual school responsibility to have qualified staff to supervise the warm up/warm down process. The carnival coordinator reserves the right to close down the facility if it is being used for recreational swimming.

Program

Program is available as separate document.

Note:

·  Only ‘A’ and ‘B’ division schools will be competing in the mixed relay.

·  The program stipulates that age groups be Yr 10 and over and Yr 9 and under for mixed relays, medley relays, 50m butterfly and 100m freestyle.

Medical

First aid is located underneath the main grand stand, pool side. Access is via the main stairs to pool deck.

Catering

The Snack Bar and/or the Café will be open at HBF Stadium. HBF Stadium will provide prepared lunches to school on request to the catering department.

Costs

Nomination costs

The nomination fee of $420 (including $90 levy to cover security guard costs) will be invoiced by the School Sport WA.

Pool Entry Charges

Entry cost is $3.40 per student competitor and student spectator and $3.40 per adult. Schools are to inform HBF Stadium of their numbers on the day of the carnival and a tax invoice will be forwarded to the school. Schools are asked not to bring a cheque to the event as HBF cannot issue receipts on the day.

Grades

Schools have been graded in 2015 according to their results in 2014. The top two from each carnival will move up to the next division and the last two place getters will move down to a lower carnival division. Some adjustments may be made to cater for nomination variations due to changing schools’ status.

Officials

·  These carnivals could not operate without considerable support from teacher and student officials.

·  Each school is required to provide a specific number of officials. Details are included in this package.

·  All officials should report to the carnival manager by 9.00 am.

·  It is the responsibility of all schools to supply the prescribed number of officials on time. In some cases senior, reliable students may be used for the wet deck duty.

Student Conduct

·  Warm up laps may be swum in the main pool prior to 9.15 am. Swimmers should warm up in their allocated school lane and under the supervision of their own staff.

·  Bugles, rattles and other noisy instruments should not be taken to the carnival

·  Crepe paper/streamers are not to be taken to the carnival.

·  Guidelines for supervision staff, (drawn up as a result of discussions between principals, HBF Stadium staff and physical education teachers) are included in this package.

Presentation Ceremony

Team Marshals and supervising teachers are asked to have all students seated quietly in their areas immediately after the last event. The Captain(s) from each school is/are to assemble, with their school’s flag, next to the announcer alongside the main pool. SSWA will endeavour to notify year group champions prior to the final relay events and they will be required to be available at the presentation area to receive their championship medallion. If for any reason there is a mispronunciation of name or any other anomaly observed please notify the meet coordinator prior to departure.

Departure

Spectators are to remain seated until directed to move by the Carnival Manager and depart the stadium through the back gate under the supervision of staff.

Numbers to Attend

Schools have been asked to indicate spectator numbers on the Nomination Form. Please advise SSWA if there is a variation to this number. This is essential so that allocation to seating areas can be completed efficiently. This is particularly relevant to the “A” carnival where seating allocations are at a premium.

Student Photography

Official action photographers may be in attendance at the event and schools are reminded that they are required to inform SSWA officials prior to the event of any students who are not to be photographed.

NOTES FOR SWIMMERS

Prior to Your Event

Report to your Team Marshal who will, in turn, direct you to the Chief Marshal.

Starting Procedure

Signal from Chief Referee Swimmer’s Action

Whistle blast Step onto the block.

Stand steady on the block.

Listen.

Signal from Starter

“Take your Marks” Move into your normal start position.

Look down your lane.

Wait in a steady position.

Horn will sound Go!

Finish Procedure

·  Swim hard to the wall and touch firmly with one or both hands according to stroke requirements

·  MOVE BACK FROM THE WALL. - DO NOT HANG ON THE WALL.

·  Rest on the lane rope until you are signaled to leave by the Chief Referee.

·  LEAVE THE POOL VIA THE STEPS.

·  The first three place getters to report to the presentation dais to be recognised.

·  RETURN TO YOUR SCHOOL’S TEAM AREA.

REGULATIONS

Events and Year Groups / Ages

Events are conducted in year groups. There will be an age cutoff for the year group however. The age cutoff for the year group is 30th June. The following cutoffs will apply:

Year Group / Age cutoffs
Year 7 / 1 July 2002 – 30 June 2003
Year 8 / 1 July 2001 – 30 June 2002
Year 9 / 1 July 2000 – 30 June 2001
Year 10 / 1 July 1999 – 30 June 2000
Year 11 / 1 July 1998 – 30 June 1999
Year 12 & over / Before June 30 1998

Individual Events

There are no restrictions on the number of events that an individual may enter, providing the events are in accord with the particular year grouping. A swimmer may swim up a year group but may only swim in that year group other than an open event. Any student swimming in more than one year group will be disqualified.

Ages [Year Groups]

All ages are reckoned as on 30th June in the year of competition. All swimmers must have their year group marked clearly on their left arm with a permanent felt marker pen – approx 8cm tall [similar to triathlon]. This will assist marshals in ensuring that swimmers are competing in the correct age group.

Year Group Champions

Points will be allocated to students who compete in A Division events and in other events for which they are eligible by year group i.e. underage or open events. The points gained will be credited to their year grouping and will be allocated according to the points gained by the school event. i.e. A Division 1st place will be 12 points; 2nd place 9 points etc.

Mixed Relay [Only contested at “A” and “B” division carnivals – Yr 9 & under and Yr 10 & over year groups].

Mixed relay teams shall consist of 2 boys and 2 girls who may swim in any order. Competitors in this event shall NOT be eligible to swim in the boys and girls’ Freestyle Relays. However they may swim in the Medley Relays.

If a swimmer named in the boys’ or girls’ Freestyle Relay becomes incapacitated during the carnival, they may only be replaced with a member of the mixed Relay by obtaining the permission of the Carnival Manager.

Points

A Division event 12, 9, 7, 5, 3, 2, 1, 1

B & C Division events 9, 7, 5, 3, 2, 1, 1, 1

D Division events 7, 5, 3, 2, 1, 1, 1, 1

Mixed Relays 18, 14, 10, 6, 4, 2, 1, 1

Relays 24, 18, 14, 10, 6, 4, 2, 1

Meritorious School

The meritorious school award is calculated by dividing the schools overall points by the TOTAL [Yrs 7-12] school population. The school with the highest calculation wins the award. If the winning champion school ranks as the highest meritorious school the 2nd place school will be awarded the meritorious award.